These instructions explain how to handle the regular weekly working hours of a part-time employee, how to update the flexitime balance in Time management information, and how to record working hours and flexitime in Netvisor.
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Employee information
If the employee's regular weekly working hours differ from the regular weekly working hours set for the salary model, for example due to part-time work, define the employee's regular weekly working hours for the employee's current employment contract. The regular working hours of a part-time employee are maintained in the employee's information on the Employment contracts tab.
You can open the view by selecting Salaries > Personnel > Employee listing > Click on the employee's name > Employment contracts > edit.
The value entered in the column is visible for the employee in the Working hours recording function.
Flexitime balance update
If the employee is using flexitime tracking, also update the employee's Time management information. Update the flexitime balance start date and number of hours before the employee's first working hours recording when the working hours have changed, so that the flexitime calculation works correctly.
You can open the view by selecting Salaries > Personnel > Employee listing > click on the employee's name > Time management information.
Example
New working hours start from 1.11., working hours change from 100% > 80%.
Check the employee's flexitime balance status after the employee's working hours recording on 31.10., or check the status on 1.11. before the working hours recording for that workday in the Working hours recording function.
After this, update the changed regular weekly working hours in the employee's employment contract information.
Once the regular weekly working hours are saved, update the employee's Time management information in the "Flexitime tracking started" and "Flexitime balance at start of tracking" columns in the Time management information view. Save the start date for the day when the "new" working hours begin, in this case 1.11.
Working hours recording
Netvisor's working hours tracking is designed so that weekly working hours are distributed to each workday of the week, typically Monday–Friday. Netvisor's Working hours recording function recognizes public holidays and therefore does not calculate working hours for a workday that falls on a public holiday. The Working hours recording function also automatically calculates the length of the workday.
Example
The regular weekly working hours corresponding to 100% working hours is 37.5 hours. 80% working hours is then 30 hours per week.
The working hours tracking calculates the length of one workday as 6 hours (6 hours * 5 days = 30 hours / week).
Generally, however, shortened working hours are given as a day off. In this case, the employee can record their hours for example over four workdays (7.5 h*4 days=30 h/week = weekly working hours full) (see image below, point 1) and for the fifth workday, a 0.00 hour recording is entered, so that the "flexitime hours" accumulated during the current week are corrected (point 2.). Below is a screenshot.
Working hours recording accumulates flexitime from Monday to Thursday, as the program-calculated working hours per workday would be six hours, but more working hours have been recorded, i.e., 7.5 hours. 1.5 hours accumulate as flexitime for each workday from Monday to Thursday. If 0.00h working hours are not recorded for Friday, the possible flexitime tracking will be incorrect, and the flexitime will be distorted from the "flexitime hours" accumulated from Monday to Thursday. The zero (0.00 h) working hours recording for Friday corrects the flexitime by one workday, i.e., six hours, which is the total sum of flexitime accumulated from Monday to Thursday. Thus, the end result for flexitime is +/- 0.
For this reason, the 0.00h working hours recording is important to enter for the agreed day off. If on any workday with this recording style the working hours exceed 7.5 h, the recorded working hours exceeding this will accumulate flexitime.
Note that flexitime hours are "incorrect" until the working hours for the entire workweek are recorded in the Working hours recording function, including the day off, i.e., the 0.00h working hours recording, which corrects the flexitime balance.
Frequently asked questions
Where are the regular working hours of a part-time employee maintained?
They are maintained in the employee's information on the Employment contracts tab.
What needs to be done if the employee's regular weekly working hours differ from the regular weekly working hours set for the salary model?
Define the employee's regular weekly working hours for the employee's current employment contract.
When should the flexitime balance start date and number of hours be updated in Time management information when working hours change?
They must be updated before the employee's first working hours recording after the new working hours have started, so that the flexitime calculation works correctly.
How does Netvisor's working hours tracking distribute regular weekly working hours?
Weekly working hours are distributed to each workday of the week, typically Monday–Friday.
Does the Working hours recording function calculate working hours for public holidays?
No, the function recognizes public holidays and does not calculate working hours for a workday that falls on a public holiday.
Why must 0.00 hours be recorded for a day off if the weekly working hours are done, for example, over four days?
The zero recording (0.00 h) corrects the calculated flexitime accumulated from Monday to Thursday by one workday, so that the flexitime balance is not distorted and the end result for flexitime is +/- 0.
Why do flexitime hours appear incorrect in the middle of the workweek?
Flexitime hours are "incorrect" until the working hours for the entire workweek are recorded in the Working hours recording function, including the 0.00 h working hours recording for the day off.
Keywords: Netvisor, employee information, part-time work, weekly working hours, regular working hours, employment contracts, flexitime balance, flexitime tracking, Time management information, Working hours recording, working hours tracking, hour recording, day off, flexitime hours
This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.