Summary: This instruction describes reporting the holiday average hourly earnings (Holiday-kta) by person and checking the calculation bases of Holiday-kta. In addition, it goes through examples of checking Accrual KTA and KTA salary types and how the holiday price is formed.
CONTENT
The formula for holiday calculation method can be checked and edited by selecting Salaries > Settings > Holiday calculation settings > Holiday calculation methods.
Netvisor's ready-made holiday calculation method formulas include "Average hourly earnings (HolidayKTA) pay period 2 times / month" and "Average hourly earnings (HolidayKTA) pay period month", which contain salary types for calculating holiday average hourly earnings, a multiplier table, and earning periods.
The formula for holiday pay accrual and the salary types considered in accrual earnings are visible under the "Accrual" heading.
The holiday pay is paid using the Holiday price, whose calculation formula and the salary types considered in earnings can be checked under the "Holiday price" heading.
The program calculates the holiday average hourly earnings in the background of payroll during each payroll process. You can see this on the payslip "Payroll accountant view" tab. From the payroll accountant view, you can also check the formula calculation in accrual earnings and the salary types considered in earnings, which serve as the basis for KTA and Accrual KTA calculation.
The program can interpret the calendar and understand the change of holiday credit year always on April 1st. The program automatically changes the "Accrual KTA" value to KTA value when the holiday credit year changes and knows how to use the correct holiday price for paying holidays.
Thus, the change of holiday credit year does not cause any separate actions for the payroll accountant.
Holiday-kta reporting by person
Retrieve a payroll report of holiday average hourly earnings by person with the Salary type statistics by selecting Salaries > Payroll > Reporting > Payroll reports > Salary type statistics.
Retrieve the report for the current holiday credit year's current Holiday-kta with the Salary type statistics by selecting as the period the dates of the most recent calculated pay period. Limit, for example, by salary payment date.
Always view the Holiday-kta report only for a period of one pay period, not for the entire accumulation date range.
Limit the reported persons by selecting a specific Salary model or report only one person by selecting the employee from the dropdown menu.
Select "Show also non-reportable salary types".
Press the Show report button.
If the values are retrieved from a date range, the report will show the total sum of all pay periods included in the range, meaning if the range includes, for example, 8 pay periods, the report will show the sum of all 8 pay periods' holiday-kta. This is because holiday-kta is not an actual earnings salary type.
Example salary type statistics report
In the example, we examine the situation in march 2022, before the change of holiday credit year. In the example, the pay period is twice a month.
Define the salary model's pay periods, where the payslips are created, by selecting Salaries > Payroll > Payslips and pay periods.
Report format: Salary type statistics
Period: Limit by salary payment date
On the opened report, on the Salary type statistics by person tab, you can see the employees' holiday-kta with the salary type "Accrual KTA" value according to the situation after the calculation of the selected period and the previous holiday credit year's holiday-kta value with the salary type "KTA". The KTA salary type is visible on the report if the employee has been paid and accumulated holiday earnings from the previous holiday year. If the employment started during the accumulating holiday year, the KTA salary type is not found due to missing earnings.
The report data is retrieved from the employee's payslip for the same date range pay period from the "Payroll accountant view" tab.
When the holiday credit year changes, when you calculate the first pay for the pay period that is on the new holiday credit year, the program can automatically consider the change of holiday credit year on April 1st and transfers the Accrual KTA value to KTA value.
You can see this when retrieving the previous salary type statistics report on the next holiday credit year. In the example, the pay period from 21.3.-3.4.2022 had a salary payment date of 8.4.2022. In the selections, only the reporting period changes, other selections remain the same.
In the example, the value of the "Accrual KTA" row seen in march 2022, 15,61 €, now appears on the "KTA" row after the holiday credit year has changed. Similarly, the program starts calculating the new holiday credit year's holiday-kta value on the "Accrual KTA" row, from which now the value according to the april 2022 pay period is visible.
The information comes from the first payslip of april, which has been created in the payroll process.
Checking holiday-kta calculation bases
From the payroll Salary type statistics report, you can check the salary types considered in the earnings of the holiday calculation method.
From the report, check by salary type the hours and euros that are the basis for the calculation of Accrual KTA and KTA:
KTA
Salary types considered in earnings
Salary types considered as divisor
Accrual KTA
Salary types considered in accrual earnings
Salary types considered as accrual divisor
Example checking kta salary type
If you want to check only the earnings of salary types from the holiday credit year, you can retrieve a report by salary type from the holiday credit year 1.4. - 31.3. Select several desired salary types for the report at the same time by holding down the ctrl key.
In the example, the salary types that are the basis for the calculation are evening allowance and time work earnings for the entire holiday credit year, the selected salary types are considered in the salary type Earnings considered in earnings accumulation.
In the report, the salary types affecting Accrual KTA calculation for the target person are Time work earnings. From these, the Accrual KTA calculation can be checked.
Evening allowance and time work earnings euros = Accumulated euros
4993,60 €Time work earnings hours = Hour divisor
320 hAccumulated euros / Hour divisor = Holiday-kta
4993,60/320 = 15,61 €
Example checking accrual kta salary type
In the example, the salary types affecting Accrual KTA calculation for the target person are evening allowance and time work earnings. From these, the Accrual KTA calculation can be checked. Retrieve the information for checking the Accrual KTA salary type from the accumulating holiday year.
Time work earnings euros = Accumulated euros
1244 €Time work earnings hours = Hour divisor
80 hAccumulated euros / Hour divisor = Holiday-kta
1244/80 = 15,55 €
In the example case, a total of 6 holiday, holiday days have accumulated from 1.4.2021 - 31.3.2022, corresponding to a coefficient of 44,50 in the salary model's multiplier table.
Thus, the holiday pay is: 15,61 € x 44,50 = 694,65 €
Resulting in a Holiday price per day: 694,65/6 = 115,77 €/day
When you pay 6 holiday, holiday days to the employee, in the payslip information on the "Payroll accountant view" tab after the holiday credit year has changed, you can see the new "Holiday price", which corresponds to the holiday price checked from the report.
Frequently asked questions
Where can I check and edit the formula for the holiday calculation method?
Check and edit the formula for the holiday calculation method by selecting Salaries > Settings > Holiday calculation settings > Holiday calculation methods.
How does the program handle the change of holiday credit year?
The program understands the change of holiday credit year always on April 1st and automatically changes the "Accrual KTA" value to KTA value.
How can I retrieve the Holiday-kta report by person?
Retrieve the report with the Salary type statistics by selecting Salaries > Payroll > Reporting > Payroll reports > Salary type statistics. Set the period always only to the dates of the most recent calculated pay period.
Where do I check the hours and euros that are the basis for the calculation of Accrual KTA and KTA?
Check these on the Salary type statistics report, where you select to display the desired earnings salary types (such as evening allowance and time work earnings).
Keywords
Holiday-, Accrual KTA, Salary type statistics, holiday credit year, Holiday price, holiday pay accrual, holiday pay, KTA, Netvisor, payroll
This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.