These instructions cover the implementation of the Keva pension company in Netvisor and the definition of the information to be reported to the income register for employees insured with Keva. The instructions go through payroll settings, settlement point management and the employee's employment information.
Table of contents:
Keva pension company implementation in Netvisor
In the same company, there can be employees insured by Keva as well as employees insured by other pension institutions. The information about the employee's pension company is included in the payroll report based on which insurance company is selected at the settlement point to which the employee is linked.
You can open settlement point management by selecting Payroll > Payroll > Obligations > Settlements > Manage settlement points.
In the payroll settings under Payroll > Settings > Payroll settings it can be defined that the company's pension insurer is Keva.
In the payroll settings, define that the company's pension insurer is Keva.
Check the box "The company's pension insurer is Keva".
In the "Keva sub-organization identifier" field that appears, enter a numerical value (the payer's sub-organization is the former "reporter identifier").
Save the information.
After saving this information, the following functions are enabled:
Keva insurance companies become selectable in the "Pension institution company identifiers" dropdown menu at the settlement point.
Keva Professional category can be set in the employee's employment information.
Keva Employment registration can be set in the employee's employment information.
Information reported from Netvisor to the income register for Keva pension-insured employees
In addition to the payer's sub-organization identifier, the following information is transmitted to the income register:
Pension institution company identifier
Pension institution arrangement number, which is defined in the basic information of the settlement point.
The arrangement number must be 11 characters long. If the number of characters is less than 11, add the missing number of zeros after the hyphen, e.g., 46-00123456. The beginning of the arrangement number must match the selected pension institution company identifier.
You can define the employee's professional category and Keva Employment registration by selecting Payroll > Personnel > Employee listing > click on the employee's name > Employment tab > pencil/notepad icon at the end of the row > opens Employment management.
Go to the employee's employment management.
Define "Keva Employment registration" (= former employment type).
Add the "Keva Professional category code" as a numerical value when the employee is insured with Keva.
If necessary, enter in the "Professional category" field the professional category according to Statistics Finland's classification (TK10).
Define the validity of the employment by entering the validity period in the "Start date" and "End date" fields.
Give a reason for employment termination once the end date has been entered. The reason code is according to Keva.
Frequently asked questions
How do you know to which pension company the employee's information is reported?
The information about the employee's pension company is included in the payroll report based on which insurance company is selected at the settlement point to which the employee is linked.
What functions are enabled when Keva information is saved in the payroll settings?
After saving, Keva insurance companies become selectable in the "Pension institution company identifiers" dropdown menu at the settlement point, and Keva Professional category and Keva Employment registration can be set in the employee's employment information.
How long must the arrangement number be?
The arrangement number must be 11 characters long. If the number of characters is less than 11, add the missing number of zeros after the hyphen (e.g., 46-00123456). The beginning of the arrangement number must match the selected pension institution company identifier.
What information about a Keva pension-insured employee is transmitted to the income register?
The payer's sub-organization identifier, pension institution company identifier, pension institution arrangement number, professional category, Keva Employment registration, employment validity (start date and end date) and reason for employment termination are transmitted to the income register.
When can a reason for termination be given for the employment?
A reason for termination can be given once the end date has been entered.
Keywords: Keva, pension company, pension insurer, payroll settings, settlement point, sub-organization identifier, reporter identifier, income register, arrangement number, company identifier, Keva Professional category, Keva Employment registration, employment validity, reason for termination
This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.