Summary: A function has been added to the system that automatically calculates the portion of the monthly salary and salary types for a partial month when the employment starts or ends in the middle of a calendar month.
1. Salary model settings and divisors
Settings are defined per salary model for those salary types that are based on monthly salary or other basic pay.
You can open the view or perform the function by selecting Salary model management > select salary model > Basic data tab > section "Settings for partial month payroll calculation".
Define the settings and divisors as follows:
Add or remove rows (divisor rules) as needed.
Select the desired divisor type from the following four options or define a fixed number:
Business days of the pay period: The divisor is the actual number of business days (working days) in the given month.
Calendar days of the pay period: The divisor is the actual number of calendar days in the given month (e.g. 28–31 days).
Fixed (business days): The divisor is a fixed number that is proportioned to the number of business days in the month.
Fixed (calendar days): The divisor is a fixed number that is proportioned to the number of calendar days in the month.
If needed, enter the desired constant number for the "Fixed" options. For example, for a phone benefit you can select Fixed (calendar days) and enter 30.33 as the divisor.
Save the changes with the Save button on the page.
2. How does the partial month salary appear on the payslip?
When the employment start or end date falls in the middle of the month, the system automatically generates the proportionate salary.
Check the payslip details as follows:
Amount: See the final euro amount for the partial month directly on the payslip row.
Description: In the row description, look for the text snippet "Partial month salary" and the period (dates) for which the salary has been calculated.
Formula: Check the formula used in the calculation from the comment in the payslip processing history, where it is stored automatically.
Limitations
Take the following limitations into account when using this function:
Absences: The automation does not calculate absences for a partial month.
Start of employment: Enter the holiday accrual values manually if the employment starts in the middle of the month.
Final pay: If partial month payroll calculation has been used in the month in which the employment ends, the final pay calculation cannot automatically calculate the value for the ending month. In this case, the holiday accrual values must be entered manually.
Checking the unit price of partial month salary allowances
Check the partial month payslip.
Note that due to the partial month salary automation, the unit price of allowances on the payslip is based on the partial month salary if the unit price is based on the monthly salary. If the allowances should be calculated based on a full monthly salary, correct the calculation manually.
Frequently asked questions
How does the system calculate the partial month salary when the employment starts or ends in the middle of the month?
The system automatically calculates the monthly salary and the partial month portion of salary types based on the defined salary model-specific divisor rules.
Where can I find the partial month payroll calculation settings?
You can open the view by selecting Salary model management > select salary model > Basic data tab > section "Settings for partial month payroll calculation".
What divisor types are available in the system?
There are four divisor types available: Business days of the pay period, Calendar days of the pay period, Fixed (business days), and Fixed (calendar days). In addition, you can define a fixed constant number (e.g. 30.33 for a phone benefit).
Where can I see the formula used in the partial month calculation?
The formula used for the calculation is stored automatically in the comment of the payslip processing history.
Does the automation calculate absences for a partial month?
No, it does not. The automation does not calculate absences for a partial month.
How should I handle holiday accrual values if the employment starts in the middle of the month or in the case of final pay?
Enter the holiday accrual values manually. If the employment starts in the middle of the month or partial month payroll calculation has been used in the ending month, the final pay calculation cannot automatically calculate the value for the ending month.
Why is the allowance unit price incorrect on the partial month payslip? Due to the partial month salary automation, the unit price of additional work is calculated from the monthly salary of the current payslip (partial month salary), and not from the employee’s actual monthly salary.
Keywords
partial month salary, payroll, monthly salary, salary model, divisor rule, divisor type, business days, calendar days, fixed divisor, payslip, formula, processing history, absences, holiday accrual, final pay, start of employment, end of employment
*This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.
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