In this help you will see how to create a part-time deduction from the monthly salary on the payslip, which appears on the payslip as its own row for the employee.
1. Create new salary types
First create the salary type Työaikaprosentti and then the salary type Osa-ajan vähennys.
Create salary type Työaikaprosentti
Create a new salary type “Työaikaprosentti” in the employee’s salary base. With this you define the working hours percentage (either 100 or XX) for all employees. This salary type will later be used in the formula of the salary type “Osa-ajan vähennys” to reduce the monthly salary for part-time work with the new salary type.
You can open the view or perform the action by selecting Salaries > Payroll > Salary model management > Company-specific salary types > Add new salary type.
Enter Name: Työaikaprosentti
Select Group: Salaries and allowances
Select Payslip group: Not included
Select Source: Employee’s salary base
Leave Unit empty
Leave Income type empty
Select Included in calculation by default
Save the created salary type
Create salary type Osa-ajan vähennys
Next, create the salary type “Osa-ajan vähennys”.
You can open the view or perform the action by selecting Salaries > Payroll > Salary model management > select salary model > Formulas > select from the top right “Add new salary type and link to salary model”.
Enter Name: Osa-ajan vähennys
Select Group: Salaries and allowances
Select Payslip group: Not included
Select Source: User formula
Leave Unit empty
Add income type
Select Included in calculation by default, Shown on reports and to be paid in money.
Add accounting postings
Check that you have the selection active for “Add this salary type to the Salary in money salary type formula”.
Save the created salary type
2. Add the salary type formula
Add a salary type formula to the salary type “Osa-ajan vähennys”.
You can open the view or perform the action by selecting Salaries > Payroll > Salary model management > select salary model > Formulas > Osa-ajan vähennys > Edit (pen/notepad).
Open formula editing by selecting Edit (pen/notepad).
Add the salary type formula by clicking the green plus sign.
If needed, add new rows from the same green plus sign.
Save the changes made.
3. Add working hours percentages to employees’ salary bases
Finally, for the formula to work, the working hours percentages must be added to salary base management for each employee.
You can open the view or perform the action by selecting Salaries > Employee > Salary base management.
Go to salary base management.
Save working hours % to the salary base for all employees included in the salary model. For full-time employees the percentage is 100.
4. Display of the part-time deduction on the payslip
When all these steps have been completed and a calculation is created for the employee, a part-time deduction will be created as its own row in the payslip row details for a part-time person.
For example, if the working hours percentage is defined as 50% for the employee, the part-time deduction will be created on the payslip according to the part-time deduction formula.
Frequently asked questions
Why is the part-time deduction not shown on the payslip?
Make sure that you have added the working hours percentage for all employees in salary base management. For full-time employees the percentage is 100 and for part-time employees it is lower. Also make sure that the salary type “Osa-ajan vähennys” is linked to the salary model and that its formula has been saved correctly.
What working hours percentage is set for a full-time employee?
For a full-time employee, the working hours percentage is saved as 100.
What other calculations can the part-time deduction affect?
When creating the salary type, it is good to check whether the part-time deduction should affect, for example, holiday calculation or other calculations.
Keywords: Osa-ajan vähennys, Työaikaprosentti, salary types, formulas, salary bases, monthly salary, payslip
*This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.
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