This help covers how to handle open and paid bank transfers in Netvisor. The help includes information on bank transfer display rights, search functions, and payment handling. You can access the view by selecting Purchases > Bank transfers > Open and paid bank transfers.

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Open and paid bank transfers view and access rights

In this view, unsent bank transfers, tax transfers, and possible external bank transfers are listed, as well as those in the payment service and paid bank transfers.

Access to the view depends on the bank transfer right in the function-specific rights.

In the function-specific rights, the bank transfer right determines what you can do in the Open and paid bank transfers view:

  • No rights: the user cannot access the Open and paid bank transfers view, nor can they create new bank transfers.
  • Browsing rights: the user can access the Open and paid bank transfers view but cannot create new bank transfers or edit existing ones. This right can be granted, for example, to auditors to access the view.
  • Editing rights: the user can access the Open and paid bank transfers view, create new bank transfers, and edit existing bank transfers.

Payment of bank transfers requires rights from Sales and purchase ledgers (Company menu > Sales and purchase ledgers rights) for the bank transfer payer and editing rights in the function-specific rights for the payment section.

Sales and purchase ledgers rights affect which bank transfers the user sees in the Open and paid bank transfers view:

  • If the user does not have the "Bank transfer payer" right in the Sales and purchase ledgers rights, they will only see the bank transfers they have created themselves in the Open and paid bank transfers view.
  • If the user has bank transfer approver rights, they will see the bank transfers of other individuals as well.

In the bank transfer view, search and filters are available:

  • You can search for bank transfers using a keyword. The search criteria can include the recipient's name, reference, or possible message.
  • Filter by status: the view can be filtered with open bank transfers, and paid bank transfers can also be included from the dropdown menu.
  • Show only self-created: you can choose whether to display all bank transfers or only those created by yourself. The option to show "all" is available when the user has the accountant role, auditor role, or in the ledger rights the bank transfer payer or bank transfer approver rights. In this case, you can uncheck the option Show only self-created.

Deleting bank transfers

Bank transfers ready for payment can be deleted if they are not intended to be paid.

Delete bank transfers ready for payment in bulk as follows:

  1. Select the bank transfers ready for payment to be deleted in the Open and paid bank transfers view.
  2. Select the function with which you delete the selected bank transfers in bulk (use the delete function visible in the view).

Delete an individual bank transfer as follows:

  1. Find the bank transfer to be deleted in the Open and paid bank transfers view.
  2. Press the icon at the end of the bank transfer row.
  3. Select Delete.


Bank transfer payment

Bank transfer payment is done from the Open and paid bank transfers view.

Send a bank transfer for payment as follows:

  1. Find the desired bank transfer in the Open and paid bank transfers view.
  2. Tick the selection box of the bank transfer. You can select multiple bank transfers for payment at the same time.
  3. Press the Send for payment button.
  4. Move to the bank transfer payment view that opens after pressing the button.
  5. In the payment view, press the Send for payment button again.

If the bank transfer's due date is in the past, a payment date will be set by default during the payment phase. The same logic also applies to external bank transfers.

It is advisable to have the email address and/or phone number saved in the bank transfer payer's personal information. This way, the bank transfer payer will receive a message if the payment fails for some reason.

Send the bank transfer to the bank as follows:

  1. Make sure that the bank transfer has been sent for payment in the payment view.
  2. Press the Send for payment button.

When you press the Send for payment button, a payment message is sent from Netvisor to the bank, which processes it on the due date.

The processing of the bank transfer status proceeds as follows:

  • Once the bank transfer has been sent for payment, it moves to the In payment service status.
  • The bank transfer is cleared from the In payment service status when the bank statement for the bank transfer's payment date arrives in the system.
  • An accounting voucher is not automatically created; it must be done manually during the bank transfer handling.
  • An exception is a tax transfer created from the tax account view, which is marked as paid and an accounting voucher is automatically created.

Bank transfer search function and sorting columns 

The bank transfer search function and column sorting are available in the Open and paid bank transfers view.

Search and sort bank transfers as follows:

  • You can search for existing bank transfers by recipient's name, reference, or message.
  • You can sort the bank transfer view according to the row headers by clicking the name of the row header.

If you want to delete, edit, or copy a bank transfer template, proceed as follows:

  1. Find the desired bank transfer template in the bank transfer view.
  2. Click the button at the end of the bank transfer row.
  3. Select whether you want to delete, edit, or copy the bank transfer template.

Frequently asked questions

Question: How do I access the Open and paid bank transfers view?

Answer: You can access the view by selecting Purchases > Bank transfers > Open and paid bank transfers. In addition, you must have the bank transfer right in the function-specific rights.

Question: What is the difference between browsing rights and editing rights for bank transfers?

Answer: With browsing rights, the user can see the Open and paid bank transfers view but cannot create or edit bank transfers. With editing rights, the user can both create new bank transfers and edit existing bank transfers.

Question: Why do I only see the bank transfers I have created myself?

Answer: If you do not have the "Bank transfer payer" right in the Sales and purchase ledgers rights, you will only see the bank transfers you have created yourself. If you have bank transfer approver rights or bank transfer payer rights, you will also see the bank transfers of other individuals and can select Show "all".

Question: How do I delete an individual bank transfer?

Answer: Find the bank transfer in the Open and paid bank transfers view, press the icon at the end of the row, and select Delete.

Question: How do I send a bank transfer for payment and send it to the bank?

Answer: Tick the selection box of the bank transfer, press Send for payment, move to the payment view, and press Send for payment again. After this, press Send for payment, after which Netvisor sends a payment message to the bank, which processes it on the due date.

Question: Is an accounting voucher automatically created from bank transfers?

Answer: An accounting voucher is not automatically created from bank transfers; it must be done manually during the bank transfer handling. An exception is a tax transfer created from the tax account view, which is marked as paid and from which an accounting voucher is automatically created.

Keywords: deleting bank transfers, bank transfer payment, open bank transfers, paid bank transfers

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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