In this guide, you will learn how to manage and create follow-up objects in Netvisor. You can open the view by selecting Financials > Financial statements > Follow-up objects or Financials > Bookkeeping settings > Follow-up objects.
The follow-up objects function in the Financial statements menu allows you to create follow-up objects for accounts in the specification of accounts and manage the breakdown needs of financial statement reporting.
Open a follow-up object when you want to link to it the accounts where the follow-up object is allowed.
Note that the same bookkeeping account can be used with multiple follow-up objects.
Use follow-up objects in account balance tracking, in the financial statement report template tool, and as a breakdown level in the balance sheet breakdown.
Add new follow-up object:
Open the follow-up objects view.
Select Add new follow-up object.
Give the follow-up object the desired name.
Select Save.
Return to the follow-up objects view and continue managing the follow-up object if needed.
Add account:
Open the follow-up object to which you want to add an account.
Select Add account.
Select the desired active account from the specification of accounts.
Save the changes.
Edit:
Open the follow-up objects view.
Select the follow-up object whose name you want to edit.
Select Edit.
Edit the name of the follow-up object.
Save the changes.
Delete:
Open the follow-up objects view.
Select the follow-up object you want to delete.
Delete the entire follow-up object from the name row if you no longer need it.
Delete the follow-up object's account from the account row if you only want to remove the account link to the follow-up object.
Usage example
You can use follow-up objects, for example, to specify acquisitions in the balance sheet breakdown.
Create follow-up objects for acquisitions additions, deductions and disposals.
Link the necessary accounts to each follow-up object.
In the balance sheet breakdown, view the account balances by follow-up object.
Note that an account can belong to multiple follow-up objects.
However, a bookkeeping transaction can only be targeted to one follow-up object at a time.
Linking a bookkeeping transaction to a follow-up object
Make sure that a follow-up object has been created for the account in follow-up object management.
When saving a voucher, go to the voucher row you want to target to a follow-up object.
Select a follow-up object for the transaction on the voucher row.
Add new follow-up objects either:
in follow-up object management, or
during transaction entry, if at least one follow-up object has previously been saved for the account in follow-up object management.
When you save a follow-up object through transaction entry, link only the account that is the target of the entry to it.
Later, add other accounts to such a follow-up object in follow-up object management as needed.
Using follow-up objects with the Account balance report
A convenient bookkeeping report for targeting transactions to follow-up objects is the Account balance type report.
In this report, in addition to choosing to show total balances, you can choose whether you want to view balances by follow-up object or by calculation target using the Show targets function.
Open the Account balance report.
Select whether balances are shown:
as total balances
by follow-up object, or
by calculation target using the Show targets function.
If you choose to show balances by follow-up object, drill down to the transactions recorded for the follow-up object (such as through the balance sheet to account entries).
If there are transactions on the account that have not been recorded for a follow-up object, check the Unallocated link that appears under the account.
For the Unallocated link to be formed, at least one entry row on the account must have used a follow-up object.
Transactions can be targeted to follow-up objects retroactively through bookkeeping reports.
Open the Account balance report and go to account-specific entries.
Enter edit mode.
Activate the Follow-up object column in edit mode.
Target the transaction entries on the entry rows to follow-up objects via the Follow-up object column, even if the entry period is already closed.
The transaction does not need to be in an open period or an open financial period.
For the follow-up object selection to appear, the bookkeeping account must be linked to a follow-up object (see the beginning of this guide).
Frequently asked questions
Where can I find follow-up objects in Netvisor?
You can find follow-up objects by selecting Financials > Financial statements > Follow-up objects or Financials > Bookkeeping settings > Follow-up objects.
Can the same account belong to multiple follow-up objects?
Yes. The same bookkeeping account can be used with multiple follow-up objects, but an individual bookkeeping transaction can only be targeted to one follow-up object at a time.
How do I link a bookkeeping transaction to a follow-up object?
Link the transaction to a follow-up object when saving a voucher by selecting a follow-up object on the voucher row for the account for which the follow-up object has been created. You can add follow-up objects in follow-up object management or during transaction entry, when at least one follow-up object has previously been saved for the account.
Can I target transactions to follow-up objects retroactively?
Yes. You can target transactions to follow-up objects retroactively via the Account balance report by going to account-specific entries, entering edit mode and using the Follow-up object column, even if the entry period or financial period is closed.
How do I use follow-up objects in the Account balance report?
Open the Account balance report and use the Show targets function to choose to view balances by follow-up object or by calculation target. You can drill down to transactions recorded for the follow-up object and view transactions not recorded for a follow-up object via the Unallocated link.
Keywords: Follow-up object, creating a follow-up object
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