This instruction describes the rights and functions of the Supervisor role (E). The instruction covers setting the role, viewing payroll information and PDF prints, and approving payrolls according to the company hierarchy.

A user with the Supervisor role (E) has the right to access information about employees to whom they have company hierarchy factual verification or approval rights. Utilize the role for approving payrolls. The Supervisor role (E) is only given to users who have the right to view employees' payslips and payroll information.

Viewing payroll information

Give the Supervisor role (E) to the person who approves payrolls. The role entitles viewing all employee information and payroll information according to the company hierarchy. With only company hierarchy approval or factual verification rights, payroll information is not displayed; specific payroll function rights are needed alongside.
Build the desired supervisor-employee structure using the company hierarchy and its rights so that, as a supervisor, you have rights to certain employees' information and to view their payroll information.
Define in the company hierarchy whose employee information you, as a supervisor, are allowed to see.
Define in the specific payroll function rights what information you, as a supervisor, can view or edit.

Viewing payslip PDF prints

View employees' payslips in the employee information, on the Payslips tab.
This way, the Supervisor role (E) can check paid payslips even after payroll processing.

Approving payrolls

Use the Supervisor role if you want to use a voluntary payroll approval phase in the company.
For payroll approval, define edit rights for payroll approval in the specific function rights and the E role.
With these rights, approve calculations from employees to whom you have approval rights through the company hierarchy.
Apply the E role in this way to a team leader, the company's HR manager or company management, as the employees to be processed can be limited through the hierarchy.

Setting the role

You can open the view or perform the function by selecting Service management > User rights management.

Open Company menu (company name) > Users and user rights > Users and roles > click the user name > Pay, working hours and travel
Give the Supervisor role (E) either as the accounting office administrator (TPK) or as the same company's administrator with KH rights. Note that you cannot, as a user, set rights for yourself.
Set the Supervisor role (E) on the user rights management page in service management.

Employee management

With the Supervisor role (E), you can also view employees' payroll information.
Note that, unlike the payroll accountant role (P), the E role follows company hierarchies, so a user with the E role only sees employees according to company hierarchy rights.

Read more about employee management: User rights: Employee management

What can be done with the E role

Check from the table below what can be done with the E role.

Page/function	Right	Comment/restriction
Creating a new employee	No rights	Requires P or HH role
Employee listing	Restricted	Only employees according to hierarchy rights
Drilling into employee information	Restricted	Only employees according to hierarchy rights
First tab of employee view and payslips (pdf)	Restricted	Only sees employees according to hierarchy rights
Other tabs of employee view	No rights
Tax cards	No rights	Requires P role
Direct transfer of tax cards	No rights	Requires P role
Pay bases	No rights	Requires P role
Historical data	No rights	Requires P role
Annual holiday historical data	No rights	Requires P role
Working hours input view	Restricted	Only employees according to hierarchy level
Working hours efficiency management	No rights	Requires P role
Working hours reporting	Restricted	Only employees according to hierarchy level
Working hours reporting: Working hours report by case & Working hours report by contract	No rights	Requires P role
Travel expense report listing	Restricted	Only employees according to hierarchy level
Travel expense report	Restricted	Only employees according to hierarchy level
Approval view for working hours and travel expense reports	Restricted	Only employees according to hierarchy level
Holiday lists	Restricted	Only employees according to hierarchy level
Holiday accrual report	Yes	Rights affect, not roles
Holiday bookkeeping	No rights	Requires P role
Holiday calculation view	Yes	Rights affect, not roles
Holiday accrual tables	Yes	Rights affect, not roles
Pay periods	No rights	Requires P role
Payroll process	No rights	Requires P role
Payslip (PDF)	No rights	Right to preview payslip in Payroll approval view and from employee information
Pay and travel advances	Restricted	Only employees according to hierarchy level
Payroll approval	Restricted	Only employees according to hierarchy level
Pay period comparison window	Restricted	Only employees according to hierarchy level
Payroll reports	No rights	Requires P role
Pay certificates	No rights	Requires P role
Pay cards	No rights	Requires P role
Pay list	No rights	Requires P role
Settlements and settlement points	Yes	Rights affect, not roles

Frequently asked questions

Who can set the Supervisor role (E)?
Give the Supervisor role (E) either as the accounting office administrator (TPK) or as the same company's administrator with KH rights.
Can a user set the Supervisor role for themselves?
You cannot set rights for yourself.
What payroll information can be seen with the Supervisor role?
With the role, you can view all employee information and payroll information according to the company hierarchy.
Where can I find the payslip PDF prints?
View employees' payslips in the employee information, on the Payslips tab.
What rights are required for approving payrolls?
For payroll approval, define edit rights for payroll approval in the specific function rights and the E role.

Keywords

Supervisor role, E role, company hierarchy, payroll, viewing payroll information, payslips, approving payrolls, employee management, user rights, service management

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.

Permissions: Supervisor Role (E)

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