This guide covers transaction fees for Netvisor service invoices.

Netvisor's pricing is based on the company's confirmed turnover class.

The charge consists of:

Billing is done retrospectively based on the previous month's transactions and the package that is in use at the end of that month. Updating the service package immediately opens new features and closes features not included in the package. You can compare the features of the service packages here.

Exceptions:

You can find a more detailed price list here: Netvisor price list. Descriptions of transaction fees can be found further down in this guide. You can manage service packages and services in use via Netvisor Store.

The charging basis for the payroll service is user-specific, i.e. the charge is added to the invoice if the service is enabled for the employee. The mere activation of the Payroll section in the Netvisor Store does not result in a charge. If the services are enabled, a payroll debit will be added to the invoice even if no payslip has been generated. It is therefore advisable to turn off the services for those persons for whom there is no need to calculate pay.

You can view payroll being turned on if you have P rights or all function-specific payroll rights. To view the status of the services in the employee list, select the columns for access rights and then select "Payroll". Please also check for employees who do not have a valid employment. If such employees have the service on, they will also be charged. These will be displayed in the employee list under the button "Show in list".

If you close payroll services behind employees, the service will close and the charging basis will end at the end of the current month.

Detailed information and instructions for managing employee services can be found here: Payroll and Travel sections billing bases

A per-user charge for the travel and account of expenses service is incurred if the service has been activated in the Netvisor Store and also selected for the employee. In addition, the employee must have used the service during the month to be invoiced. The functions that activate the charge are the creation of a travel expense report transaction and/or the use of the Visma Scanner receipt scanner.

A chargeable transaction is created when a new transaction row is created for a travel expense report, i.e. the creation of a travel expense report header is not yet charged. When rows are added to a travel expense report, for example in june and july, a charge is created for both months. There is no charge for editing an existing travel expense report row. There is no charge for acknowledging, approving, or paying a travel expense report. If the section is activated in the middle of the month, transaction fees for receipts imported via eScan up to the activation date and the travel and account of expenses service charge for the whole month will be charged.

You can find out which users have been charged on the invoice if you wish:

Payroll > Employee list > Show columns > Access rights > Travel > Update view: you can see in the Travel column who has the service and who does not.

Who has submitted a travel expense report and search for paid travel expense reports:

Travel > Open travel and expense reports > Advanced search > Set the desired date range > Tick the "Show paid" field, leave the "Search word" and "Employee" fields blank > Search.

Detailed instructions for payroll and travel sections billing bases can be found here: Payroll and Travel sections billing bases

With auditor rights, the persons in the company's environment whose main company is Netvisor Tilintarkastajat will incur an auditor charge. When the service is terminated, the charge ends at the end of the termination month. When the auditor's main company is in Netvisor-tilintarkastajat, the charge can be limited by the user's validity period. Auditor and tax auditor access rights

When a company has made an agreement with a finance company to finance its receivables, the company's invoices are sent to customers through the finance company. On the Netvisor invoice, this is shown under the item factoring to financial institution.

Netvisor supports finance companies such as Guida, Nordea Finance, OP Corporate Bank Plc / Pohjola Bank Plc, and Danske Bank.

The debit of a payment transaction consists of payments sent to the bank, i.e. payments of purchase invoices and bank transfers. Payments do not include the payment of pay, which are charged on the invoice as Repetitive payment. Foreign payments constitute a separate debit under "Foreign payment". Payments imported into Netvisor via integration are charged under the product "External payment".

When a bank sends machine-readable reference payments to Netvisor, this creates a transaction debit. The debits for the reference transfers therefore consist of the reference payment transactions that appear in the bank account.

A balance search is charged when a customer requests a balance for a bank account in Netvisor using the "Update balance" function.

A bank statement charge is created when a bank delivers a bank statement to Netvisor in accordance with a payments traffic agreement. Bank statements can be found in Netvisor under the Financial Management section. Note that bank statements may arrive in Netvisor at the turn of the month only in the following month. As a result, they may not appear on the invoice for the month to which they relate. Thus, fewer bank statements may have been invoiced for the previous month.

When pay are paid from Netvisor, these transactions appear on the invoice as "Repetitive payment". A Repetitive payment differs from a regular payment in that when a payment is made through the Payslip section as a Repetitive payment, the payments are sent to the bank on a timed basis, i.e. they are received in the employee's account on the salary payment date defined in the material. Payments made through the other sections are sent to the bank as bank transfers, i.e. they are received 1-3 banking days after the due date.

When a bank sends machine-readable reference payments to Netvisor, this creates a transaction debit. The debits for the reference transfers therefore consist of the reference payment transactions that appear in the bank account.

PDF-eLetter printing service charges include sent sales invoices, vendor letters, and payslips. PDF-eLetter additional page charge is generated when there are more than one page sent, i.e. additional pages are charged separately. Also, if the print is made on both sides of the same sheet of paper, an additional page is charged. Charges for coloured and foreign printing services are charged separately according to the price list.

Invoicer notification, or SI message (SenderInfo), is a notification by which the billing company informs banks and consumers of readiness to send consumer e-invoices and direct payments. It acts as a consumer e-invoice agreement between the billing company and the bank.

Receiver notification, or RI message (ReceiverInfo), is an agreement between the consumer and the billing company for consumer e-invoicing. It is always linked to an existing SI message. Each consumer receives an RI message to the billing company, which informs the consumer's e-invoicing data. RI messages are sent to the billing company when a new consumer selects the company as their biller from their online bank. If the consumer's information changes, an RI message of type CHANGE is sent, and if the consumer wishes to terminate the consumer e-invoicing agreement, an RI message of type DELETE is sent.

A charge is generated when material routed to the scanning service (in PDF format via email or as a paper invoice by post) is scanned into Netvisor.

A transaction fee is charged for scanning and recognizing the invoice data. If the invoice has multiple pages, additional pages are charged per piece. Also, material that is not recognized as a purchase invoice is scanned and charged the normal transaction fee. Pricing is based on the volume category, which is determined by the number of sales and purchase invoices, and transaction fees are charged according to the current price list.

When the scanning service is closed on Netvisor's side, material is still sent to the company for 60 days after the scan account is closed.

More information on the subject can be found here.

We recommend that vendors are sent up-to-date invoicing addresses so that invoices are no longer sent to the old scanning service address. The invoicing address notice can be printed or sent directly from Netvisor. Instructions can be found here.

The actions that activate the charge for an email document are sales invoices, sales orders, and electronic signature invitation messages sent by email.

Transaction-based sales and purchase invoices are debited to the invoice in the month when a voucher is created for the invoice. For purchase invoices, a voucher is created when the invoice is verified and accounted for. For sales invoices, a voucher is created when the invoice is sent. For example, if a purchase invoice received in september is accounted for and verified only in december, the charge will appear on the december invoice.

Please note that in the Basic package, sales and purchase invoices always generate a transaction-based charge and an additional charge based on the receiving or sending channel. In other packages, only the receipt or dispatch channel debits are included. If the Basic package is activated or deactivated in the middle of the month, transaction-based charges will be applied to purchase and sales invoice vouchers created during its validity. Therefore, the same month's invoice may include charges for both the Core package and transaction-based sales or purchase invoices.

If an incorrect invoice is received in the ledger and it is deleted or invalidated, no charge will be made. If only ML vouchers have been recorded, a charge will also be generated.

If you want to view vouchers in more detail, vouchers can be listed based on the voucher's posting date or creation date. This filter makes it easier to trace specific transactions and better shows when the voucher was created in the system compared to its accounting date. You can find transaction-based invoices that appear on Netvisor service invoices in the accounting reports section on the Voucher browsing report by selecting the dates "By voucher creation date" and the desired voucher type.

A charge is generated when an attachment is included with an invoice sent as an e-invoice.

An e-invoice sending charge is generated for the invoice when e-invoices are sent from the company's Netvisor during the billing period.

An e-invoice receipt charge is created for an invoice when e-invoices are received by the company's Netvisor during the invoicing period. Additionally, a charge is generated if purchase invoices are imported into Netvisor via integration.

1. Self-service material copy:

2. Automatically taken material copy upon termination:

eScan charges are generated on Netvisor invoices from:

1) Visma Scanner mobile application

2) eScan email import

3) vouchers with attachments imported via the interface

The events of the mobile application and eScan email import are included in the employee-specific fixed monthly charge for travel and account of expenses, if the person importing is using this service. If events are imported by a person who does not have the travel and account of expenses service in use, transaction fees will be charged per piece in accordance with the price list. Vouchers with attachments imported via the interface are always chargeable and are not included in the monthly travel and account of expenses service.

Charges are transaction-based, see the current price in our price list. Please note that if the travel and account of expenses service is switched on for an employee in the middle of the month, eScan transactions made before that will still be charged on a transaction basis. You can view the eScan transactions made in the Netvisor Extensions section, in the eScan material processing view.

Here you can find the eScan material processing instructions: eScan material processing in Netvisor

A transaction fee is charged for sending invoices to Intrum's collection service based on transaction volume. Intrum Oy's Reminder and collection service can be activated by contacting Intrum Oy and making an agreement with them to start using the service. When the information about the activation of the collection service is received from Intrum to Netvisor, the service is automatically activated.

Netvisor allows you to send documents electronically for signature. The service is made in collaboration with Visma Sign. The service is transaction-based and only sent signature requests are charged. If a message has, for example, two signatories, this will result in two transactions. The service does not have a separate monthly fee. Billing for signature invitations sent via Netvisor is included directly in Netvisor's billing: If you are also a direct customer of the Visma Sign service, signatures sent from its interface are billed separately.

SMS debits can consist of SMS messages sent in the electronic signature service, a separate "send SMS" function for the employee, and authentication SMS messages for purchase invoice reminder messages. You can easily replace authentication SMS messages by using a fixed PIN code. Detailed instructions for communication can be found in the following link: Communication about purchase invoices

Salary information notifications and separate notifications are charged on the Netvisor invoice under the same product name Income register notification. The transaction fee is only charged for new notifications, not for replacement or invalidation notifications. Note that if the sending of a notification is rejected and you send it again, a new charge will be generated.

Salary information notifications are generated:

1) from paid pay

2) from the payment of travel expense reports (if they include per diems or mileage allowances)

3) from paid pay advances

4) from reporting an international situation.

Salary information notifications can be retrieved monthly in Netvisor in the view Payroll > Payroll > Salary information notifications

A separate notification is made monthly by each company in the employer register. A separate notification is made every month even if no pay, travel expense reports, pay advances have been paid, or no notification of an international situation has been made.

Separate notifications can be found in Netvisor: Payroll > Payroll > Separate notifications

E-salary charge is generated from sending payslips electronically to employees' online banks. The charge is based on the number of e-salary documents sent.

How does Netvisor's package pricing work?
Netvisor's package pricing is based on service packages, the prices of which can be found in the Netvisor price list.

How are user-specific prices determined?
User-specific prices are determined based on whether the service is activated for the user and whether the service has been used during the month to be invoiced.

How are bank transaction charges formed?
Bank transaction charges are formed from payments sent to the bank, reference payments, balance searches, bank statements, and repetitive payments.

How are invoice sending and receiving charges formed?
Invoice sending and receiving charges are formed from sent and received e-invoices, PDF-eLetters, invoicer notifications, receiver notifications, and the use of the scanning service.

How are other transactions charged?
Other transactions are charged based on the material copy service, eScan documents, Intrum debt collection assignments, electronic signatures, text messages, income register notifications, and e-salaries.

Keywords: Netvisor, billing, charging bases, user-specific charge, transaction-based charge, payroll service charge, travel and expense reports, Visma Scanner, Income register notification, E-salary, salary payment, e-invoice sending, e-invoice receiving, purchase invoice scanning, transaction-based invoices, email document, reference payment, payment transactions, bank statement, balance search, Factoring, auditor authorisation, material copy, electronic signature, SMS, Intrum, collection assignment, PDF-eLetter, price list

*This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.
*