This guide describes the billing principles of Netvisor Pay and Travel services. The guide explains how to activate additional services, how to manage employee-specific services, and how service charges are formed. In addition, it provides instructions on how to open and close chargeable services.
Table of contents
General
Netvisor offers additional services for both Payroll and working hours tracking as well as travel expense reports. Activate these additional services from the Store in the Netvisor interface. You can access the Netvisor Store by logging into the Netvisor interface and clicking the Store icon in the top bar. You can find the additional services under the tab "Netvisor service packages".
Note that activating the additional services shown in the image does not alone create a billing basis; instead, billing is based on services set individually for each employee. In addition to employee-specific charges, transaction fees for income register notifications are charged according to the price list. You can find more information about these fees here.
Manage employee-specific services in the employee's basic information. You can open the view by selecting Payroll > Personnel > Employee listing > click the employee's name > employee-specific services.
"Payroll and working hours tracking" refers to Payroll and working hours tracking, "Travel" refers to travel and account of expenses as well as Visma Scanner.
More information about the Netvisor Payroll package is provided at the end of this help guide. If the Netvisor Payroll package is activated from the Store, its billing basis is already formed from the selected package, on top of which employee-specific services (Payroll, Travel) and transaction fees for income register notifications are added.
Pay service billing basis
The billing basis for the "Payroll and working hours tracking" service is the service "Payroll and working hours tracking" selected in the employee's basic information, from which a monthly charge is levied. User charges are billed in tiers. Check the user-specific charge from the current price list.
Form payslips by following these instructions:
Make sure that the employee has the "Payroll and working hours tracking " service enabled in the employee settings.
Create payslips as needed. Note that a charge is also incurred even if no payslip is created during that month.
Close the service if necessary. The charge ends at the end of the current month, and the service closes at the end of that month. Even if the employee's "Payroll and working hours tracking" service is closed, their information will still be included in reporting.
In the employee listing, you can define whether the employee is "active" or not. Please note that deactivating an employee does not remove the billing basis. Deactivation only affects the employee's visibility in the employee listing and certain reports.
Travel service billing basis
The "Travel" service includes the creation of travel and account of expenses and the use of Visma Scanner. The pricing of the "Travel" service is transaction-based.
A monthly charge for the "Travel" service is incurred for the employee when:
The service is enabled for the employee.
The section's function is used during that month. Functions that activate the charge include creating a travel expense report transaction and/or using the Visma Scanner receipt scanner.
Manage an individual employee's "Travel" service. You can open the view by selecting Payroll > Personnel > Employee listing > click the employee's name > at the end of the Employee information tab under "Travel".
Opening and closing chargeable services from employee information
Open and close chargeable services either from the employee's basic information or from the employee listing using a mass function.
To proceed employee-specifically:
Select Payroll > Personnel > Employee listing > click the employee's name > employee-specific services > "Payroll and working hours tracking" or "Travel"
To proceed with a mass function:
Select Payroll > Personnel > Employee listing > click the boxes in front of the desired employees' names > process x selected > edit access rights > Open/Close Payroll or Travel
Visma Scanner billing basis
Visma Scanner (eScan) can be used with a per-piece charge (each scan is charged separately) or with the "Travel" service monthly fee. If many scans are made, the "Travel" service monthly fee becomes more economical.
If you want to use Visma Scanner with the "Travel" service monthly fee, proceed as follows:
Select the "Travel and account of expenses" section as an additional service from the Store and complete the activation.
Select the "Travel" service for the employee from the chargeable services.
Carry out the activation of Travel more lightly. You can perform the function by selecting Payroll > Settings > Implement, enable, activate, start using > Travel > Select > Start activation of selected services.
Confirm all activation steps as completed regardless of whether you make changes to them. At least the first step "Add persons" must be completed to add the employee to the program and enable the "Travel" service for them from the employee's basic information.
Netvisor Payroll package
Netvisor Payroll is a package suitable for Payroll for companies of all sizes. You can select the Payroll package if the company does not need to manage other financial administration in Netvisor. The package can be implemented for a new customer or a customer whose Payroll is already calculated in Netvisor.
The Payroll package includes:
Payroll process
Optional additional step for Payroll approval
Payment of salaries
Bank transfers
Creation of bookkeeping receipts
Official notifications
Entrepreneur salary
Reports
Working hours tracking either via mobile app or interface
The Payroll package includes everything you need for efficient Payroll: working hours tracking via mobile app or interface, interface, versatile Payroll features, entrepreneur salary, travel and account of expenses, creation of bookkeeping receipts, official notifications, and payment of salaries and settlements. The Payroll package is charged a fixed monthly fee according to the current price list, and employee-specific services are charged according to normal pricing in tiers. In addition, transaction fees for income register notifications are incurred.
Frequently asked questions
Can Netvisor be used for tracking working hours only?
Payroll and working hours tracking are part of the same employee-specific "Payroll and working hours tracking" service in Netvisor. The "Payroll and working hours tracking" service charge is incurred monthly when enabled for the employee, regardless of whether a payslip is created for the employee or working hours are recorded for the employee.
How can I enable working hours tracking for an employee in the mobile app?
Working hours tracking works in the mobile app as long as the "Payroll and working hours tracking" service is enabled in the employee's basic information and Payroll activation has been completed.
Does a charge apply to all employees when the "Travel" service is selected?
The pricing of the "Travel" service is transaction-based. A monthly charge for the "Travel" service is incurred for the employee when the service is selected for the employee and the section's function is used during that month. Functions that activate the charge include creating a travel expense report transaction and using the receipt scanner.
If the mobile app shows the message "time tracking data cannot be displayed because the time tracking service is not enabled”, what could be wrong?
Working hours tracking works in the mobile app when the company has activated the "Payroll and working hours tracking" additional service from the Store, the employee is established as an employee, the employee has the "Payroll" service enabled in their basic information, and the salary model allows the "Employee can record working hours" option.
With which access rights can I add or delete employee-specific services for an employee?
For this, you need either the Payroll accountant (P) role or the Personal details handler (HH) role. From the Payroll function-specific rights, you also need edit rights for "Employee management".
Keywords: Payroll, Travel, invoicing, charge, employee, additional service, Netvisor Store, Visma Scanner, payslip, travel expense report, working hours tracking
This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.