This help article describes how to activate flexitime tracking for employees with hourly pay and how to use it when recording working time. The instructions include creating record types, defining salary types, as well as examples of working time entries and the formation of the payslip.
Table of contents
Activating flexitime tracking for employees with hourly pay
If you want to activate flexitime tracking for an employee whose pay type is hourly pay and use this feature in working time entry, perform the following steps:
Create a new record type by selecting Payroll > Settings > Payroll settings > Record types > Add new record type.
Name the record type as you wish, for example “02. Flexitime increase”. This record type is used to increase the flexitime balance, but it does not directly affect payroll or its euros.
Do not set a calculation formula for the record type, as it is not needed in this example. This is an informative entry. In the image below, a full working day (7.5 h) and one hour of flexitime have been entered in the working time entry:
Create a salary type for flexitime leave by selecting Payroll > Settings > Payroll settings > Salary types > Add new salary type.
This salary type is handled on the payslip when flexitime leave is taken (as the target salary type). Also add this salary type to the calculation formula of the “Salary in money” salary type.
Help: Create a new salary type
Create a record type with which flexitime leave is to be paid.
In this example it is “002. Flexitime leave payment”. Give it a calculation formula with which the row sum to the payslip is calculated based on hourly pay for the flexitime leave entered, to the salary type created in step 2:
Note that the flexitime leave to be paid in the working time entry “reduces” the flexitime balance, because it does not affect flexitime calculation and the normal hourly work entered does not meet the requirements of a full working day:
Handle the recorded working hours on the payslip.
When the flexitime leave accrued and taken is included, it looks like this:
Frequently asked questions
How does flexitime increase affect pay?
The record type used for flexitime increase is an informative entry used to increase the flexitime balance. It does not directly affect payroll or its euros.
To which formula should the flexitime leave salary type be added?
The salary type created for flexitime leave must be added to the calculation formula of the “Salary in money” salary type.
Why does payment of flexitime leave reduce the flexitime balance?
The flexitime leave to be paid reduces the balance because it does not affect flexitime calculation, and in this case the normal hourly work entered does not meet the requirements of a full working day.
Keywords
Hourly pay, flexitime tracking, working time entry, record type, salary type, flexitime balance, flexitime leave, payroll.
This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.