This article explains how to use the earning payment reports reconciliation view and the information it contains in Netvisor. The instructions explain how to review and itemize salaries subject to insurance, income subject to the health insurance contribution and other income types by salary payment date, and how to compare the data with the Incomes Register summary report.

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You can open the view by selecting Pay > Reports > Earning payment reports reconciliation.

Compare the data in the reconciliation view with the Incomes Register payer’s salary data summary report. In the reconciliation view, you can see an aggregated and itemized view of salaries subject to insurance and income subject to the health insurance contribution. You can also review pay by income type. Retrieve the data by salary payment date.

Note that salary data paid to a company cannot be retrieved into the reconciliation view.

The payslip is shown in the reconciliation view when the earning payment report has the status “In the Incomes Register” or “Marked as submitted”.

For example, if a notification has been rejected, it is not visible in the reconciliation view, but you can mark it as submitted if you wish. In that case, you can reconcile a notification submitted to the Incomes Register via another channel through the reconciliation view if there are no errors in the income type data of the rejected notification.

The reconciliation view currently retrieves the income type information used on the payslip according to the income type setting that is currently set in the salary type settings. If you have used the same salary type for two different income types, you cannot use the reconciliation view for that salary type.

Use the report to review itemized pay sums according to the salary type and the employee’s insurance handling. Open more detailed information for an individual pay sum row by clicking the header where the income types and pay sums are itemized.

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Open an even more detailed breakdown by employee by selecting the income type.

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By default, the search field includes the whole year 1.1.20xx–31.12.20xx. Edit the salary payment dates and the employee’s name in the date search as desired.

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In the reconciliation view, review the following income subject to insurance contributions:

Note that in company-specific salary types, the income type allocating selected for the salary type determines the insurance handling of the pay sum. Check the salary types used as the basis of the calculation in the settlement point settings.

You can check the settings by selecting Pay > Payroll > Obligations > Settlements > Manage settlement points > Select settlement point > Salary types used as the basis of the calculation.

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Note that the reconciliation view also takes into account the insurance handling selected in the employee’s settings. If the employee’s insurance handling has changed during the year (for example, an employee subject to TyEL has become subject to YEL), you will see all income types according to the employee’s current settings, in which case salaries subject to YEL are not itemized. If you pay salaries subject to YEL with their own salary type, you can itemize them more easily in the reconciliation view.

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Note that the insurance handling does not take into account the insurance handling of pay for a foreign work period, but retrieves the information from the current employee and salary type settings. Pay for a foreign work period is easier to itemize in the reconciliation view if the pay has been paid with its own salary type.

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Define whether pay is subject to the health insurance contribution either in the income type allocating selected for the salary type or in the employee’s settings.

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In the Other income types section, review the data reported from payslips, such as withholding (on) and insurance deductions. Tax at source is shown on the same row as withholding (on). Tax at source is not itemized as its own income type, but tax at source withheld from the pay is also shown on the withholding (on) row in the earning payment reports reconciliation view.

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Note that the earning payment reports reconciliation view retrieves data according to the current income type allocatings of the salary types and the insurance settings selected in the employee’s settings. If the sums of income types of the original earning payment report have been edited with a replacement notification in Netvisor or in the Incomes Register e-service, the reconciliation view shows the data according to the current salary type settings, and not the data of the manually corrected replacement notification, if the payslip data has not also been corrected to match the reported information.

Data that has been edited manually on an earning payment report is not shown in the reconciliation view. The Incomes Register summary view shows the data reported to the Incomes Register, including the replacement notification, so for replacement notifications there may be discrepancies between the Netvisor reconciliation view and the Incomes Register data.

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Why is a rejected earning payment report not shown in the reconciliation view?
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The payslip is shown in the reconciliation view only when the earning payment report has the status “In the Incomes Register” or “Marked as submitted”. You can mark a rejected notification as submitted if you wish, in which case a notification submitted to the Incomes Register via another channel can be reconciled through the reconciliation view, provided that there are no errors in the income type data of the notification.

Can pay paid to a company be retrieved into the reconciliation view?
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No, it cannot. Salary data paid to a company cannot be retrieved into the reconciliation view.

Where can I find the salary types used as the basis of the calculation?
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You can check them by selecting Pay > Payroll > Obligations > Settlements > Manage settlement points > Select settlement point > Salary types used as the basis of the calculation.

Why is tax at source not shown as its own income type in the reconciliation view?
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Tax at source is not itemized as its own income type. Tax at source withheld from the pay is shown on the same row as withholding (on) in the earning payment reports reconciliation view.

Why can there be differences between the Netvisor reconciliation view and the Incomes Register data?
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The reconciliation view retrieves data according to the current salary type and employee settings. If data manually edited on a replacement notification has not also been corrected on the payslip, the edited data is not shown in the reconciliation view, even though it is shown in the Incomes Register summary view.

Keywords: earning payment reports reconciliation, Incomes Register, reconciliation view, settlement points, health insurance contribution, withholding (on), tax at source, salary type, income type, insurance handling, replacement notification, payer’s salary data summary

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.