CONTENT
Company-specific salary types include all the salary types of the company's salary models. From company-specific salary types, you cannot see in which salary model a particular salary type is used.
The basic data of company-specific salary types are common to the company and affect all salary models where the same salary type is used.
In company-specific salary types, for example, the Income Type and postings of the salary type are defined.
Company-specific salary types can be found:
Salaries > Payroll > Salary model management > Company-specific salary types
"Add new salary type" creates a new salary type in company-specific salary types. Creating a new salary type starts from company-specific salary types. Here is a link to the instructions Create a new salary type.
In company-specific salary types, "Company-specific basic data of the salary type" is defined.
Management of the salary type formula is specific to the salary model. Thus, for example, the salary type named "Overtime" can have a different calculation formula for different salary models, e.g., for hourly and monthly salary models.
In payroll reporting, all employees' overtime is reported as the same salary type.
A salary type can be linked to another salary type's calculation formula or be part of another salary type through the calculation formula.
Creating a new salary type
Add new salary type from company-specific salary types:
Salaries > Payroll > Salary model management > Company-specific salary types > Add new salary type
Calculatory salary types
In the salary model settings, the salary type must always belong to some calculatory or fixed salary type in the salary type formulas.
For the functionality of Netvisor's payroll automation, the mandatory standard salary types for all salary models are:
- Gross pay
- Salary in money
- Net wage or salary
- Withholding tax
- To be paid
- Salaries subject to insurance
Company-specific basic data
You can access the company-specific basic data of an individual salary type by clicking on the salary type name in Company-specific salary types.
In the company-specific basic data of the salary type, the basic settings of the salary type are defined.
Basic data
Salary type number
Used in integrations, where the salary type number corresponds to the number of a similar salary type in another system.
Name
A name is given to the salary type. The user can also provide Swedish and English translations if desired.
Language translations
In ready-made salary types, the name is translated into English and Swedish. When a user creates a new salary type, they can enter the name of the salary type in English and/or Swedish if necessary.
It is always advisable to enter the names of salary types in Finnish and use language translations. If the name of the salary type is in English and a new salary model is copied to the company where the name of a similar salary type is in Finnish, the program cannot link the salary types together because the name is in English in one and Finnish in the other. Language translations should not be used in the original name of the salary type!
Group
The selected group determines the position of the salary type in the formula listing of salary models and on payroll reports. This way, different salary types can be grouped separately.
The groups are:
- Salaries and allowances
- Fringe benefits
- Holidays and absences
- Tax-exempt allowances for expenses
- Deductions
- Calculatory
Payslip group
The payslip group determines where the salary type is considered on payroll reports. If there is no need to separate the salary type on the payslip report or in salary approval, you can select "Not considered". Payroll reports include, for example, Payslip and Salary approval.
Payslip groups are:
- Salary in money
- Fringe benefits
- Wages for insurance purposes
- Deduction before withholding
- Income subject to withholding tax
- Withholding tax
- Income subject to tax at source
- Deduction from income subject to tax at source
- Amount of tax at source
- Tax-exempt allowances
- Other deductions
- To be paid
- Not considered
For example, the salary type "Monthly salary" belongs to the "Salaries and allowances" group, but the "Accommodation benefit" salary type belongs to the "Fringe benefits" group.
Below is an example image of a payslip showing salary information. According to the payslip group, the sums of paid salaries are presented in the payslip report. All salary types whose payslip group is Salary in money are shown in the Salary in money column.
If multiple salary types are directed to the report, you can drill down into the information by clicking on the salary sum and see which salary types are directed to the payslip groups. Calculatory salary types are by default in the payslip groups, for example, "Salary in money".
Source
The selected Source determines where the value of the salary type is obtained from. The source of the salary type can be:
- Travel expense report - expense row
- Tax card
- Pay period-specific entry
- Employee's salary basis
- Payroll settings
- User's formula
- Table data
- Garnishment (can only be a source for a salary type related to garnishment)
- Holiday calculation formula
- Holiday calculation table data
Travel expense report - expense rows
The salary type appears in the travel expense report under the "Other expense" menu
Tax card
The tax card can only be a source for the salary type Withholding tax.
Pay period-specific entry
The salary type can be selected in the time entry, where either the quantity or euro price is entered.
Employee's salary basis
Salaries > Personnel > Salary basis management
Refers to salary basis. When the source of the salary type is Employee's salary basis, the salary type appears in the salary basis table and can be given a value.
Payroll settings
Salaries > Settings > Payroll settings
Refers to payroll settings. The basic data found in payroll settings, where a value can be entered for the salary type.
User's formula
Means that the value of the salary type comes from the calculation formula. For example, the salary type Holiday pay has a calculation formula in the salary model formulas: holiday price x holidays.
Table data
Selected if a separate table needs to be entered as the source for the salary type. For a table data type salary type, comparison value ranges or values can be given. Like, for example, the salary type Holiday coefficient table.
A comparison value range can be set once the salary type has been saved once. The information of the salary type can be processed in the salary model-specific formulas (a salary model has been selected in company-specific salary types).
Unit
A unit can be optionally given to the salary type: Hour, day, week, and period
Income type
A suitable income type is selected for the salary type according to the instructions of the income register. Only for those salary types that are reported to the income register, an income type is selected.
Detailed instructions: Mapping salary types to income types
Insurance handling
According to the selected income type, Netvisor automatically offers insurance handling according to the nature of the income type, which can be edited for certain income types.
Additional settings
Reporting
When "Shown on reports" is selected, the salary type appears on all payroll reports. From payroll reports, you can also select "Show also non-reportable salary types", which brings up salary types that are not selected to be visible on reports.
If the selection is left empty, the salary type does not appear on payroll reports. Additionally, the "Year-to-date" information of the salary type does not appear on the payslip.
The setting also adds the euro sign (€) to the salary type on the payslip. If the euro sign is missing from the payslip for the salary type, add the selection "Show on reports" or remove the setting if the euro sign is not desired to be visible on the payslip. Removing the setting also removes the cumulative information of the salary type from the payslip.
Calculation
If you do not want the salary type to always be included in the calculation, leave this selection empty. If necessary, select the salary type to be included in the calculation when forming payslips, where the salary type can be selected from the "Salary types with manual calculation" menu before forming the payslip in the "Check selected salary basis" phase.
Payment
The selection does not affect the payroll process. The information is reported to the income register.
Recurrence
The selection does not affect the payroll process. The information is reported to the income register.
Accounting settings
From company-specific salary types, you can check the company-specific posting debit and credit accounts of the salary type. A "Company-specific salary type overriding accounting entry rule" may have been set for the salary model, in which case the posting of the salary type must be checked from the salary model settings in the salary type formulas.
Salaries > Payroll > Salary model management > Formulas
Cost objects
The source of the cost object for the salary type affects the payroll allocation curve.
The source of the cost object can be:
- Allocation curve
- Payslip row
- Employee's default cost objects
- No entry
- Selected cost objects
Allocation curve
The allocation curve is used on the payslip to distribute cost centers. The allocation curve cannot exceed 100%. The program can automatically form the allocation curve either based on entered work hours or retrieve the default cost object from the employee's information. A default cost object can also be set for an individual salary type.
Payslip row
A setting can be defined for the salary type that specifies that cost objects are defined for it only in the payslip edit view when the salary type is added to the payslip from the "Add new salary type row" menu.
Employee's default cost object
Employee's basic data can be used to define the employee's default cost objects. If the salary type is selected as the default cost object from the employee's basic data, the allocation curve of the payslip is formed according to the employee's default cost objects.
Selected cost objects
Default cost objects can be defined in the settings of the salary type, which determine the cost centers of the salary type.
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