Summary: This help describes how to create a bookkeeping voucher from payslips. It explains how to create, skip and preview the voucher, how to link time entries, how to create an additional payslip, and how to review and edit the date of the voucher and other payslip details.

CONTENT

Select Payroll > Payroll > Pay processing

At this stage, a voucher is created from the payslips for bookkeeping. The accounts for the voucher in bookkeeping are determined according to the bookkeeping accounts defined for the pay types. 

  1. Select the payslips to be processed.
  2. Select the desired option from the following functions:

1) Create voucher for selected

Creates a bookkeeping voucher and moves the payslip to the Completed payslips stage. 

2) Skip voucher creation

Moves the payslip directly to the Completed payslips stage. In this case, the program indicates "No vouchers".

3) Voucher preview 

  1. Opens the voucher details in a preview window.
  2. Check the details before creating the actual bookkeeping voucher.
  3. Close the preview from the red cross in the upper right corner.

This function allows linking time entries to the payslip that were not known when calculating the pays. Working hours information can thus be linked to payslips afterwards.


Creating an additional payslip

At this stage, there is an option to create an Allowance (1) on the payslip row by selecting "Create".
More information can be found in the help article Lisälaskelman muodostaminen

Date of the voucher

The listing of payslips to be processed shows the payroll's date of the voucher (2).

  1. Edit the date of the voucher if necessary.
  2. From the same link, edit the due date if necessary.

Date of the voucher is the day on which the pay is recorded in bookkeeping. Additionally, this date is used as the default in reporting when filtering by date range.

The row also shows the To be paid amount (3), but no longer compares to previous pay payments. 

On the row, you can also preview the generated earning payment report (4). You cannot edit the details of the earning payment report in this view. Read more about correcting the earning payment report in its own help.

  1. View payroll information from the Information header's edit icon. 
  2. Make changes only on the Allocation curve tab. These changes will affect the information of the voucher to be created.

Frequently asked questions

How do I create a voucher for selected payslips?
Select the payslips to be processed and select "Create voucher for selected". This creates a bookkeeping voucher and moves the payslip to the Completed payslips stage.

Can I skip voucher creation?
Yes. Select "Skip voucher creation", which moves the payslip directly to the Completed payslips stage and the program indicates "No vouchers".

How can I check the voucher details before creating it?
Select "Voucher preview", which opens the details in a preview window. Close the preview from the red cross in the upper right corner after you have checked the details.

How do I link missing time entries afterwards?
Create an Allowance on the payslip row by selecting "Create". This allows you to link time entries that were not known when calculating the pays.

Can I edit the date of the voucher or the due date?
Yes. Edit the date of the voucher and the due date from the link shown in the listing of payslips to be processed.

Can I edit the earning payment report details in this view?
No, you cannot. You can only preview the generated earning payment report in this view. 

Can I change payroll information before creating the voucher?
You can view the information from the Information header's edit icon, but you cannot change it. Make changes only on the Allocation curve tab so that they affect the information of the voucher to be created.

Keywords: Voucher, bookkeeping account, payslip, voucher preview, time entries, additional payslip, date of the voucher, to be paid amount, earning payment report, allocation curve.

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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