This guide explains how to copy the chart of accounts from one company to another in Netvisor using the chart of accounts copying tool. Usage requires the accountant role.
The chart of accounts copying tool can be used to copy the chart of accounts from one company to another. The tool can be found by clicking the company's name and the chart of accounts copying link. Company menu > Chart of accounts copying. The tool is suitable for situations where, for example, account names need to be modified and the chart of accounts has been built for a specific company. The tool is not suitable for situations where the wrong chart of accounts was selected when establishing the company. In such cases, the company must be re-established. Please note that the language selections of the company to be copied must be in the same order as the company to which the copying is done. Language translations will not copy correctly to the chart of accounts if the language selections in the company's basic information are in a different order for the source and target company.
1/3 Select the chart of accounts to be copied
Available options are the charts of accounts of your managed companies and Netvisor's ready-made default chart of accounts models. The selected chart of accounts to be copied is displayed at the top of the page, as is the target company. The chart of accounts is always copied to the active company. Changing the target company is possible by changing the active company through the company menu.
When the chart of accounts to be copied and the target company are in order, you can proceed to the second phase with the green button at the bottom of the page.
2/3 Account mapping
On the left side are the current accounts and groups of the target company. The accounts of the new chart of accounts to be copied must be mapped to existing lines. Automation has pre-mapped lines whose numbers and names match. Fill in the empty spots and check conflicting information.
Automatically mapped lines are shown in green and have a small checkmark in front of them.
Conflicting information is shown in yellow.
If an account is not to be copied, select the account from the list "Do not copy account from source". The selection will be visible for lines that the system has not automatically mapped.
Saving as incomplete
You can save the mapped lines and continue mapping later if the work remains unfinished.
Canceling
If you want to cancel the copying function, you can return to the previous view using the red button.
Copying
When all lines are mapped, the chart of accounts is ready to be copied for use by the target company (the copy button is activated).
3/3 Summary
After copying, you will see a summary of the copying and account mapping performed. The view also shows what was left un-copied. The company's chart of accounts can be found in the menu: Financial management > Settings > Accounting settings > Chart of accounts.
FAQ
How does copying work if there is an account in the target list that is not in the source list? Will the account be removed from the target list as a result of copying?
Answer: If the account has no entries, the account will be removed as a result of copying. If the account already had an entry/entries, the copying must address which new account this account will be linked to. Alternatively, before copying, the account must be manually added to the target company's chart of accounts.
Can the copying tool be used if the company already has vouchers?
Answer: Copying is possible even if there are already vouchers.
I have established a company with the wrong company form/chart of accounts. Can this tool fix the situation?
Answer: The tool is not suitable for situations where the wrong chart of accounts was selected when establishing the company. In such cases, the company must be re-established. If this happens, support must be contacted to remove the old company from the background. The service cannot have two companies with the same business ID.
Does the copying tool take into account the visibility of accounts?
Answer: Yes. If the account to be copied is hidden in the source chart of accounts, it will also be hidden in the target chart of accounts.
Chart of accounts copying results in an error with the message "Processing of chart of accounts copying failed. Check the selected values and try again." What should I do?
Answer: Check if there is a same account in use in both the source and target list and if this account is being mapped to a different account. The copying tool does not allow copying if the same account is in both the source and target list and mapping is not being done reciprocally for this account. The same account should be mapped to the same account, and if necessary, for example, the account balance should be manually transferred to a different account after copying if a different account is to be used in the future.
Can the chart of accounts copying be used if 5-digit accounting accounts have been used in the source company?
Answer: Yes, these will be copied to the target company's chart of accounts.
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