Accrual of Purchase Invoice

This help covers the accrual of a purchase invoice. A purchase invoice can be accrued either by line item or by invoice. Accrual is done using predefined allocation curves or as an even distribution without them. The accrued invoice is divided into the desired months, resulting in a voucher and accrual vouchers.

CONTENTS

• Invoice-level accrual
• Line-item accrual
• Editing accrual
• Accrual of approved invoice

You can accrue a purchase invoice either by line item or by invoice.

• Open the purchase invoice in the view where the Purchase invoice actions menu is available.
• Perform invoice-level accrual by selecting Purchase invoice actions > Set accrual rule.
• Perform line-item accrual by selecting Accrue line under the blue arrow at the end of the invoice line.

Netvisor has several predefined allocation curves. Accrual can also be done without an allocation curve as an even distribution for the desired months. Custom allocation curves can be created in the view Financial management > Accounting settings > Allocation curve management.

An invoice can be accrued even if a voucher has already been formed for it. Accruing an approved invoice does not require returning the invoice to unprocessed status. Invoices imported via integration can be accrued in Netvisor.

Invoice-level accrual

In invoice-level accrual, the entire purchase invoice is divided into the desired months. In the rule, you select the start date and end date. If accrual is done over multiple fiscal years, the fiscal years must be created in Netvisor before accrual.

You can perform invoice-level accrual as follows:

1. Open the purchase invoice you want to accrue.
2. Select Purchase invoice actions > Set accrual rule.
3. Select the desired start date for the accrual rule.
4. Select the desired end date for the accrual rule.
5. Before accrual, make sure that all fiscal years to which you accrue have been created in Netvisor.
6. Save the accrual rule.

Line-item accrual

In line-item accrual, accrual is done for the selected posting rows under the blue arrow at the end of the invoice line.

You can perform line-item accrual for multiple rows as follows:

1. Open the purchase invoice whose rows you want to accrue.
2. Select the posting rows to be accrued.
3. Select Do for selected > Accrue lines.
4. Define the accrual details in the accrual view that opens.
5. Save the accrual.

You can accrue a single row as follows:

1. Open the purchase invoice whose single row you want to accrue.
2. Select Accrue line from the row menu of the posting row in question.
3. Define the accrual details in the accrual view that opens.
4. Save the accrual.

If an accrual rule has been made for the invoice, the invoice's own voucher and accrual vouchers are formed during the inspection and posting. If accrual has been done, but the invoice does not yet have a purchase invoice voucher, the text Pre-accrued appears on the invoice.

Editing accrual

The accrual rule can be edited again from the same Purchase invoice actions button menu. The created accrual rule can be deleted. Editing and deletion are only possible if the accounts payable lock is not active.

You can edit the accrual rule as follows:

1. Make sure that the accounts payable lock is not active.
2. Open the purchase invoice that has the accrual rule.
3. Select Purchase invoice actions.
4. Select the accrual rule editing option from the menu that opens.
5. Make the necessary changes to the accrual rule.
6. Save the changes.

You can delete the accrual rule as follows:

1. Make sure that the accounts payable lock is not active.
2. Open the purchase invoice that has the accrual rule.
3. Select Purchase invoice actions.
4. Select deletion of the accrual rule from the menu that opens.
5. Confirm deletion of the accrual rule.

Invoice-level accrual and line-item accrual cannot be used at the same time. If invoice-level accrual has been done and you want to perform line-item accrual, first accept the removal of the old accrual in the accrual view that opens. The same applies to a situation where accrual has already been done for lines and you want to add the line in question to another accrual rule.

Once accrual has been created, removal and allocation of posting rows is prevented for accrued rows and from the Do for selected menu. First remove the accrual if you want to allocate or delete accrued rows. Pre-posting is not allowed if accrual has been done for the invoice.

Tracking items with accruals can be monitored in the view Financial management > Financial statements > Accrual tracking items.

Accrual of approved invoice

Accruing an approved invoice does not require returning the invoice to unprocessed status. An invoice can be accrued even if a voucher has already been formed for it. Invoices imported via integration can also be accrued in Netvisor.

Frequently asked questions

Question: Can I accrue a purchase invoice if a voucher has already been formed for the invoice?

Answer: An invoice can be accrued even if a voucher has already been formed for it.

Question: Can I accrue an approved purchase invoice without returning it to unprocessed status?

Answer: Accruing an approved invoice does not require returning the invoice to unprocessed status.

Question: Can I use invoice-level accrual and line-item accrual at the same time?

Answer: Invoice-level accrual and line-item accrual cannot be used at the same time on the same invoice.

Question: Can I accrue purchase invoices imported via integration?

Answer: Invoices imported via integration can be accrued in Netvisor.

Question: Why can’t I delete or allocate accrued posting rows?

Answer: Once accrual has been created, removal and allocation of posting rows is prevented for accrued rows. The accrual must first be removed if you want to allocate or delete accrued rows.

Question: Why can’t I edit or delete the accrual rule?

Answer: Editing and deletion of the accrual rule are only possible if the accounts payable lock is not active.

Keywords: accrual, accrual rule, allocation curve

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