This guide covers the accrual of purchase invoices. A purchase invoice can be accrued either by line item or by invoice. Accrual is done using predefined distribution curves or as an even distribution without them. The accrued invoice is divided into the desired months, resulting in a voucher and accrual vouchers.
CONTENTS
A purchase invoice can be accrued either by line item or by invoice. Invoice-level accrual occurs in the section Purchase Invoice Actions > Set Accrual Rule. Line-item accrual is done under the blue arrow at the end of the invoice line in the section Accrue Line.
Netvisor has created several predefined distribution curves. In addition, accrual can be done without a distribution curve, as an even distribution for the desired months. Additionally, custom distribution curves can be created in the section Financial Management > Accounting Settings > Distribution Curve Management.
Invoice-level accrual
Invoice-level accrual occurs in the section Purchase Invoice Actions > Set Accrual Rule. In the accrual of a purchase invoice, the entire invoice is divided into the desired months. The rule selects the desired start and end dates. If the intention is to accrue over multiple fiscal years, the fiscal years must be created in Netvisor before accrual.
Line-item accrual
Line-item accrual is done under the blue arrow at the end of the invoice line. First, select the accounting lines to be accrued and then Do for Selected > Accrue Lines. A single line can be accrued by selecting Accrue Line from the line menu of the accounting line.
If an accrual rule has been made for the invoice, the invoice's own voucher and accrual vouchers are formed during the inspection and accounting. If accrual has been done, but the invoice does not yet have a purchase invoice voucher, the text Pre-accrued appears on the invoice.
Editing accrual
The accrual rule can be edited again from the same Purchase Invoice Actions button menu. The created accrual rule can also be deleted. To ensure successful editing and deletion, the accounts payable lock must not be active.
Invoice-level accrual and line-item accrual cannot be used simultaneously. If invoice-level accrual has been done and line-item accrual is desired, the removal of the old accrual must be accepted in the opening accrual view. The same applies to situations where accrual has already been done for lines and the line is to be added to another accrual rule.
Once accrual is created, the removal and allocation of accounting lines are prevented for accrued lines and from the 'Do for Selected' menu. Accrual must first be removed if allocation or removal of accrued lines is desired. Pre-accounting is not allowed if accrual has been done for the invoice.
Tracking items with accruals can be monitored in the view Financial Management > Financial Statements > Accrual Tracking Items.
Keywords: accrual, accrual rule, distribution curve
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