This guide covers the determination of the salary payment date, due date, and date of the voucher, as well as their editing. Additionally, instructions are provided for tracking and canceling payments.
CONTENT
- Salary payment date
- Due date
- Date of the voucher
- Bank contact information and payment runs
- Editing the salary payment date
- Payment view
- Pay and travel advances
- Bank traffic view
- Canceling payments and salaries
- Frequently asked questions
During the payroll basis review phase, the default salary payment date defined in the salary model settings is presented. At this stage, you can still edit the salary payment date if necessary. Note that you cannot edit the due date itself. The program debits the salary from the company's account before the salary payment date.
If you manually change the salary payment date, select "Save" afterward, and the program will also update the due date.
Transfer salaries for payment two days before the salary payment date to ensure the payment material reaches the bank for processing and the salary amount is debited from the company's account on the correct day.
Salary payment date
The salary payment date refers to the day when the salary is in the employee's account. The salary payment date determines the time period to which the salary is allocated in monthly and annual obligations. On the payslip, the term "payment date" will continue to be used, which is already in use. The salary payment date can be up to 30 days in the future.
Due date
The due date is the date by which the salary must be paid to ensure it reaches the employee's account by the salary payment date. For payments that have already occurred, the due date indicates the day the payment was made.
Date of the voucher
The date of the voucher indicates the day on which the salary voucher is recorded in bookkeeping. Additionally, this date is used as the default in reporting when filtering by date range.
Bank contact information and payment runs
If you want to ensure that salaries are in the employees' accounts on the desired salary payment date or that payments are debited from the payer's account on a specific due date, check the bank-specific processing schedules for payment materials in the bank contact information and payment runs. If necessary, contact the bank directly.
User guide: Bank contact information and payment runs
Editing the salary payment date
At the top of the payroll process, you can see the information for the pay period being processed. Edit the salary model information and the pay period's recording and salary payment dates as needed. 
"Check selected payroll bases" phase allows you to edit the salary payment date and date of the voucher before creating the payslip.
Edit the salary payment date and date of the voucher for already created payslips via the "Change the salary payment date and date of the voucher for calculations" link. Using the link changes the information for the created payslips, but the pay period's Salary payment date remains unchanged.
Save the changes to return to the previous page in the payroll process.
You can also edit the salary payment date in the Payslip edit view, under the "Payslip additional information" tab.
You can also edit the salary payment date directly under the "Salary payment date" heading in the payroll process.
After making changes, check the payslip information to ensure the date is also saved on the payslip.
The payslip shows "Payment date", which means the day the salary is in the employee's account.
Payment view
"Pay salaries" page shows "Salary payment date" from payslips and "Due date" from travel and account of expenses and pay advances.
Detailed instructions: Payment view
Pay and travel advances
When creating a new advance in pay and travel advances, the "Due date" is asked, which is the day the advance leaves the company's account.
The due date in pay advances means the day the payment leaves the bank. The payment reaches the employee's account within 1-3 banking days.
Detailed instructions: Pay advances
Bank traffic view
You can open the view or perform an action by selecting Purchases > Payments > Bank traffic view.
The bank and invoice traffic monitoring view lists the latest successful transaction, as well as all erroneous and pending materials by transaction type.
User guide: Bank traffic view
Salaries (recurring payments) and travel expense reports are always shown as 0-sum to prevent the accounts receivable user from seeing the amount of paid salaries/travel expense reports through this view.
Canceling payments and salaries
If a payment sent to the bank needs to be canceled, first contact your bank (unless it is Nordea or Osuuspankki, to which you can send an electronic cancellation request) and request the cancellation of the payment. Not all banks can send feedback on the cancellation of the payment. If the bank informs you that the cancellation of the material was successful, put the material back into payment through the Open purchase invoices view (Purchases > Invoicing > Open purchase invoices).
See detailed instructions: Canceling payments and salaries
The canceled salary batch goes to unpaid payslips in the payroll process, from where you can put it back into payment. If a voucher has already been created from the payroll, it is not invalidated in the cancellation process.
If the payment is canceled or rejected by the bank, the sent earning payment report is automatically invalidated from Netvisor. When you transfer salaries back into payment, the latest earning payment report is sent to replace the invalidated one. Check the status of the earning payment report on the Earning payment reports page by selecting Salaries > Payroll > Earning payment reports.
Frequently asked questions
Can I manually edit the due date?
You cannot manually edit the due date itself. However, manually changing the salary payment date automatically updates the due date after saving.
When should salaries be transferred for payment?
Salaries are recommended to be transferred for payment two days before the salary payment date.
What should I do if the payment is canceled at the bank?
If the payment is canceled or rejected, the sent earning payment report is automatically invalidated. Transfer the salaries back into payment, and the system will send a new report.
Keywords: Payroll, salary payment date, due date, payment, bank traffic, pay advance, cancellation, earning payment report
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