This guide instructs you on how to manage product stock transfers using the stock transfer tool. Transfers between stocks can update stock information and automatically create transfer transactions in stock bookkeeping.

You can access stock transfer by going to: Products > Stock > New stock transaction.

The stock transfer tool can be used to change the stock of products.

Contents

Stock transfer features

The stock transfer tool is used for product transfers between stocks. Using the tool requires at least two stocks (the "No stock" location is also counted as a stock). One stock transfer automatically creates transfer transactions in stock bookkeeping for both the source and target stock.

  • Use only for product transfers between stocks.
  • Requires at least two stocks (the "No stock" location is also counted as a stock).
  • One stock transfer automatically creates transfer transactions in stock bookkeeping for the source and target stocks.
  • The transaction value is set to the product's average price if the company uses running or weighted average price calculation.
  • The transaction value is set to the unit price of the product batch recorded in the stock with batch linking if the company uses FIFO calculation.

Stock transfer fields

Make a stock transfer as follows:

  1. Open stock transfer by selecting Products > Stock > New stock transaction.
  2. Fill in the basic data of the transfer.
  3. Add the product to be transferred.
  4. Define the stocks and the quantity to be transferred.
  5. Save the stock transfer.

The basic data of the transfer includes the following fields:

  • Reference: Desired reference for the transfer. This appears in stock reports and allows drilling down to the transaction itself. This is mandatory information.
  • Transfer date: The day the transfer is actually made or was made. By default, the current date is entered in this field. This is mandatory information.
  • Specification: Desired specification for the transfer.
  • Booking date: The day the stock transfer is made or recorded in Netvisor. The current day is automatically entered in this field.
  • Recorder: The person who made the transfer. This information is filled in automatically.
  • Add product: Only stockable products can be searched from the menu. If you select a product that is stockable but there is no product in stock, the system displays the notification: "The selected product is not in stock".

After you have added the product, define the stocks and the quantity to be transferred with the following fields:

  • Source stock: The stock where the product is currently located. Only stocks containing the product to be processed are visible as source stocks. The stock-specific balance of the product is displayed after the stock.
  • Target stock: The stock to which the product is transferred. It is also possible to select the potential shelf location of the target stock under which the selected product is transferred.
  • Transfer quantity: The number of products to be transferred to the new target stock.
  • Batch handling: Displays information if batch handling is used in the company (currently, the stock valuation method must be FIFO). After the stock transfer, batch linking can be changed manually. If the company does not use batch handling, no information about the stock transfer will appear in this field.
  • New stock row: This allows the previously selected product to be transferred to another stock at the same time. For example, first transfer 6 pcs of the product from stock A to stock B, and by pressing this button, you can transfer 4 pcs of the product from stock A to stock C.
  • Save button saves the stock transfer.

The stock transfer creates two stock transfer rows in stock management. One row reduces the quantity of the product from the source stock and the other row adds the same quantity of the product to the target stock. By clicking the stock row reference, you can directly access the stock transfer tool.

Mass changes

Stocks can be selected en masse from the arrow with a green background. If the selected product is not in the stock, the system displays the notification: "Source or target stock could not be set."

Frequently asked questions

What is the stock transfer tool used for?
The stock transfer tool is used to manage product stock transfers between stocks and to automatically create transfer transactions in stock bookkeeping.

How do I open stock transfer?
Open stock transfer by selecting Products > Stock > New stock transaction.

What are the requirements for using stock transfer?
Stock transfer requires at least two stocks. The "No stock" location is also counted as a stock.

How does stock transfer affect stock bookkeeping?
One stock transfer automatically creates transfer transactions in stock bookkeeping for both the source and target stock.

How is the value of a stock transfer determined?
If the company uses running or weighted average price calculation, the transaction value is set to the product's average price. If FIFO calculation is used, the value is set to the unit price of the product batch recorded in the stock with batch linking.

What happens if I select a product that is not in stock?
If you select a stockable product that is not in stock, the system displays the notification: "The selected product is not in stock".

Why do I not see all stocks as source stocks?
Only stocks containing the product to be processed are visible as source stocks. The stock-specific balance of the product is displayed after the stock.

What should I do if batch handling is used in the company?
The Batch handling field displays information if batch handling is used in the company and the stock valuation method is FIFO. After the stock transfer, batch linking can be changed manually.

How do I transfer the same product to several target stocks?
Use the New stock row function. It allows you to transfer a previously selected product to another stock at the same time.

How do mass changes work when selecting stocks?
Stocks can be selected en masse from the arrow with a green background. If the selected product is not in the stock, the system displays the notification: "Source or target stock could not be set."

Keywords: Stock transfer, stock transaction, target stock, source stock

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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