This guide explains how to process a purchase credit invoice in Netvisor. This function allows you to process a credit invoice along with debit invoices. In this case, the amount of the credit invoice is deducted from the amount of the debit invoices, and this information is transmitted to the supplier via the bank statement. If the supplier's financial management system can interpret credit bundle transactions from the bank statement, the payment information is transmitted to their accounts receivable.
CONTENTS
- Formation of a Credit Bundle Invoice
- How to Process a Credit Bundle for Payment?
- Handling Credit Bundles with Payment Confirmations
- How Do Credit Invoices and Purchase Invoices Relate to Each Other?
- Dismantling a Credit Bundle
- Formation of Payments and Receipts
Formation of a Credit Bundle Invoice
In the Open Purchase Invoices view, select all the invoices you want to process for payment. The invoices must be approved beforehand. Press the Process for Payment button. You can select invoices from multiple suppliers for payment. In the next view, the system automatically bundles invoices from the same supplier. The bundle is distinguished from individual payments by the "Credit Bundle" label.
The view shows that the payments for the supplier Testi Oy are bundled together, and the invoice for the supplier Porin testiyritys is its own payment material. In the view, you can still change the amounts to be paid, even for the bundle. The due date for the bundle's payments will be the due date of the oldest invoice.
To form a credit bundle, the following conditions must be met:
At least one debit invoice and one credit invoice must be processed for payment simultaneously. There can be more than one debit and credit invoice in a single bundle.
The invoices must be from the same supplier
The supplier's bank account, to which the payment is made, is within the SEPA area
All invoices are in euros
If multiple-person payment confirmation is used, the debit invoices must be confirmed except for the last one. If more confirmations are missing, these invoices will not bundle. Except in situations where the user has override rights for payment confirmations. In these cases, the invoices processed for payment by the user will bundle, even if confirmations are missing.
For the credit bundle, the description field must not be completely emptied; it must contain some information, or the payment message will result in an error. If the credit bundle includes payments going abroad or in another currency, the payment batch should not contain more than 9 invoices, or the message will result in an error at the bank.
If you want to remove an individual invoice from the bundle, you can do so from the action button on the invoice line. This invoice cannot be returned to the bundle in this view; in that case, the payment process must be restarted.
How to Process a Credit Bundle for Payment?
Once the bundle is formed, the following conditions must be met for the bundle to be accepted by the bank:
The sum of credits must not be greater than the sum of debits. In other words, the total sum of the bundle must not be negative. You can edit the amounts to be paid in the payment view before sending.
The total sum of the bundle must also not be exactly 0.00. If you are matching a debit invoice with a credit invoice of the same amount, we recommend using the system's internal Match Credit function. Banks do not accept payments with a sum of 0.00.
The credit bundle can be processed for payment from the banks accounts that support ERI payment itemization (formerly AOS2). However, credit bundles cannot be processed for payment from a currency account.
A transaction fee according to the Netvisor service price list is charged for each invoice in the credit bundle, as with other payments. Banks charge their own service fees according to their price lists and practices.
The payment date for the bundle is set to the due date of the invoice that is closest.
Handling Credit Bundles with Payment Confirmations
If the company has implemented payment confirmation, meaning one person cannot directly pay purchase invoices but requires confirmation from multiple people before the payment is sent to the bank, the handling works as follows.
The first person who confirms the invoice cannot confirm this credit invoice but only confirms the debit invoices. If you bring credit and debit invoices to the payment view, the program only allows confirmation of the debit invoices.
Thus, the person who actually pays these invoices can select the confirmed debit invoices + possible credit invoices in the payment view, and they will match with each other, forming a payment bundle with a sum of debit invoices - credit invoices sum.
How Do Credit Invoices and Purchase Invoices Relate to Each Other?
Please note that when you process credit invoices and purchase invoices as a bundle to the bank, traditional internal credit matching in Netvisor is not formed between them.
Instead, a payment transaction is created for each invoice, as if the invoice was fully paid from the bank account or credited to the bank account. A single common receipt is created for all payment transactions in the same bundle.
Dismantling a Credit Bundle
A bundle sent to the bank cannot be dismantled after sending. Electronic cancellation also does not work for credit bundles. You can try to cancel the credit bundle payment order by calling the bank.
Before you have processed the credit bundle for payment, you can dismantle the formed credit bundle using the action button on the right side of the bundle line. In this case, the debit invoices remain in the payment view, and the credit invoices are removed from the view.
Formation of Payments and Receipts
When a credit bundle is processed for payment, all invoices in the bundle move to the In Payment Service status as usual. A payment transaction is also created for the payments in the In Payment Service status.
When the credit bundle transaction appears on the bank statement, the payments of the invoices change to the "Paid" status normally. Netvisor does not currently support the automatic processing of credit bundle transactions from the bank statement to sales invoices.
Unlike normal payments, a single common OS (Purchase Payment) receipt is created for all payments in the same bundle, detailing the invoices included in the bundle. On the receipt, the entries for each invoice are detailed on their own lines, and the source of the receipt is the Bank Statement, instead of individual invoices.
When the payment transaction is automatically processed from the bank statement, the receipt link is formed for all payments included in the credit bundle. In the bank statement editing view, you can only make edits to the main transaction line. For example, if you dismantle the formed OS receipt link from the main transaction bank statement line, the link is automatically dismantled from all bank statement lines of the respective transaction.
Below is an example receipt of this
Keywords: credit invoice, debit invoice, credit bundle, payment
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