This guide covers the establishment of a foreign employee in Netvisor, the use of the service, payment of salary, and delivery of the payslip.
CONTENT
Employee basic data
Pay special attention to the format of the personal identity code when establishing a foreign employee in Netvisor.
Personal identity code
- Enter the official Finnish personal identity code in the "Personal identity code" field as usual.
- Use "Foreign identifier" if the employee has a temporary personal identity code (the end part starts with the number 9), as it is not an official Finnish personal identity code.
- Define the "Foreign identifier" fields:
- Type of identifier
- Identifier
- Country issuing the identifier
- Report the temporary personal identity code with the "Other identifier" type instead of the Finnish personal identity code if the foreign identifier is not known.
Citizenship
Select the correct citizenship for the employee. Note that changing citizenship can only be done by support. Send a message to support at tuki.netvisor@visma.com.
Language
Set the language choice in the employee's basic data, which determines the language in which the payslip is generated. Note the following:
- Changing the employee's language choice does not modify the PDF prints of already generated payslips.
- Ensure that language translations have been provided for salary types in the salary type settings so that they appear on future payslips in the selected language.
Using Netvisor
Proceed as follows depending on whether the employee has been established as a user or not:
- If the employee has been established as a user: The employee can log into the service using the Netvisor mobile app, Finnish bank credentials, or mobile certificate.
- Read detailed instructions on logging into the service.
- Logging in is also possible with Estonian, Norwegian, and Swedish ID cards. Read detailed instructions on identification with ID cards.
- If the employee has not been established as a user: The employee can record working hours and create travel expense reports using the Netvisor mobile app.
Paying salary
Pay salary as repetitive payment material to a bank account in IBAN format within the Sepa area.
Make the payment through a purchase invoice by establishing the employee as a vendor in the following situations:
- The employee's bank account is not within the Sepa area.
- The employee does not have an IBAN-formatted account.
- The salary is paid in a currency other than euros.
Note that payment of ruble-denominated payments is not possible from Netvisor.
Delivering payslip
If a citizenship other than Finland has been selected for the employee in Netvisor, proceed as follows:
- Deliver the payslip to the employee by mail.
- Select either local printing or printing service as the delivery method for the payslip in the program.
- Printing service: The payslip is delivered by mail to the employee but not to Netpost.
- E-salary: If e-salary has been selected as the delivery method for the employee, the payslip is automatically directed under local printing in the payroll process.
Frequently asked questions
How do I proceed if the employee has a temporary personal identity code?
If the end part of the personal identity code starts with the number 9, use "Foreign identifier" in Netvisor instead of the official personal identity code. If the foreign identifier is not known, use the type "Other identifier".
Can I change the employee's citizenship myself?
Changing citizenship can only be done by support, so contact Netvisor support via email at tuki.netvisor@visma.com.
How do I pay the salary if the employee does not have an IBAN account?
If the account number is not in IBAN format or the account is not within the Sepa area, establish the employee as a vendor and handle the salary payment through a purchase invoice.
Keywords: Foreign employee, personal identity code, foreign identifier
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