CONTENT
- Payable settlements
- Statuses of payable settlements
- Reportable settlements
- Creating a new settlement
- Mass actions
- Deleting a created settlement
- Creating payment material
- Transferring payment material to the bank for payment
- Mark as paid
- Settlement reporting
- Frequently asked questions
- User rights
In the Settlement view, reports and bank transfers can be created from the information of different settlement points, such as union membership fees and garnishments. Creating a settlement always generates a report according to the settings and search criteria given to the settlement point. The report can be used, for example, as an explanation of the collection of union membership fees.
Payroll > Payroll > Settlements or Financial management > Company obligations > Payroll obligations > Settlements
The Settlement view is divided into two different tabs. The first tab shows Payable settlements (1) and the second tab Reportable settlements (2).
Payable settlements
On the Settlements page, bank transfers are created for trade union dues, garnishments, and insurances. The page shows those settlement points whose settings have selected the setting "Is the settlement to be paid" > "To be paid".
Statuses of payable settlements
The status of the settlement is visible for each settlement row in the view Payroll > Payroll > Settlements > "payable settlements" tab > fetch the desired settlement to the view. 
- Unpaid = The settlement has been created and saved
- In payment = The settlement has been transferred to the "Pay salaries" view awaiting payment confirmation to the bank
- In processing = The settlement has been transferred for payment to the bank and is currently being processed
- Processed = The settlement has been processed and paid
- Marked as paid = The settlement has not been paid, but it has been marked as paid
- Invalid = There has been an error in the payment of the settlement, check the error notification from the bank transaction view
Reportable settlements
On the Reportable settlements page, new settlements can be created that are not intended to be paid. Already created settlements can be fetched to the view from the start of the desired period. If you want to fetch settlements, for example, from the beginning of October 2022 to the present, perform the search as shown in the image below (1). The search result shows settlements by settlement rows (by employee). Employee-specific settlement rows can be hidden if desired with the "hide settlement rows" setting. Remember to update the view after changing the search criteria.
NOTE! If the settlement has been reported, it can no longer be deleted.
Creating a new settlement
Settlements are created according to the payment date. You can create multiple settlements for the same month if there are different salary payment dates on the payslips. However, note that only one settlement can be made for the same period.
1. Create a new settlement
Settlements are always created by settlement point, from the "New settlement" link (see image below, point 1).
NOTE! If the settlement has been reported, it can no longer be deleted.
2. Select the settlement period
Define the timing of the settlement either monthly by selecting "Settlement start" and "Settlement end" (1)
or from a date range, by clicking the "Fetch settlement by date range" checkbox active (2).
Note the following! If there are multiple salary payment dates within the same month, but settlements are made separately by salary payment date, the settlement should not be created for the entire month at once. The first settlement is fetched according to the first salary payment date and the second settlement is fetched according to the second salary payment date. In other words, if, for example, the settlement for the salary payment date of 15.5. is created for the entire month (1.-31.5.), the settlement for the second salary payment date of the month (31.5.) can no longer be created after this. The settlement can be created from one payment date if desired.
3. Check the bank account number and reference number
Check the settlement's "bank account number" and "reference number". For example, the monthly changing company-specific reference number for union membership fees can be saved at this stage (3).
4. Fetch settlement rows from payroll
Fetch settlement rows from payroll from the payslip information with the "fetch settlement rows from payroll" button (4).
5. Settlement rows
Settlement information is displayed under the Settlement rows heading (5). 
6. Save or process the settlement payment
a) Save the settlement: The settlement is saved as created on the Settlements page (7). This action does not transfer the settlement for payment.
b) Transfer to payment: The settlement is transferred to the "Pay salaries" view awaiting transfer to the bank (6).
c) Mark as paid: If the settlement has been paid through another method, the created settlement can be marked as paid (6).
Mass actions
The Settlements page view has been updated on 2.2.2023, with guidance from the Community: Mass actions for creating and paying payroll settlements
With mass action, you can select multiple different settlements and create multiple settlements at once. First, select the desired settlement points (1) and then click the "Open settlement creation" button (2).
In the "Create new settlement" window, select the period from which you want to create settlements (1) and then click the "Create settlements" button (2).
After creation, the settlements appear on the Payable settlements tab under each settlement point in the "Unpaid" status.
The list of employees included in each settlement can be displayed for each settlement row by clicking the "Show employees" link (1). If there is only one employee in the settlement, their name appears directly on the settlement row.
Mass actions always apply to all settlement rows under the respective settlement point. If there is a need, for example, to transfer only one row to payment from the same settlement point, it can be done by opening the settlement by clicking the period. All the same action buttons as in mass actions are found at the bottom of the settlement.
Deleting a created settlement
A created settlement can be deleted by clicking the settlement period dates and then clicking the "delete settlement" button.
This only applies to unreported settlements. Once the settlement has been marked in the program as "reported" status, it can no longer be deleted.
Creating payment material
If the settlement is only created and not transferred to the payment view (Pay salaries page), a bank transfer can also be created from the Settlements page. The settlement is then visible in the "Unpaid" status.
The bank transfer can be created individually or in bulk on the Settlements page for payment by clicking the box next to the saved settlement (1) and selecting "Transfer to payment" (2). If you do not want to create a bank transfer, you can mark the settlement as paid (2).
The program asks for confirmation to create the bank transfer:
By selecting "Transfer to payment" the program creates the payment material on the "Pay salaries" page (1).
Payroll > Payroll > Pay salaries
The created bank transfers are visible on the Pay salaries page under "Settlements" (2).
Transferring payment material to the bank for payment
- Select the payable settlement by activating the checkbox (see image below, point 1).
- Select the bank account from which the payment is to be made (2).
- Click the action "Continue to confirmation view" (3).
- Check the information and by clicking the action "Send for payment", the batch to be settled is sent for payment (4).
- You will receive a notification "Material sent to the bank" for a successful submission.
When the bank statement containing the payment transaction arrives in Netvisor, a voucher is automatically created for the settlement in bookkeeping.
Mark as paid
In the processing of the settlement, it is also possible to manually mark the created settlement as paid with the "Mark as paid" function when the settlement payment does not occur in Netvisor. The function cannot be undone, meaning the settlement cannot be marked as unpaid again if it has already been marked as paid. The settlement can be marked as paid immediately when the settlement is being created by selecting the dropdown next to the "Transfer to payment" button and choosing "Mark as paid".
The settlement can also be first saved, then selected (1) and marked as paid (2).
Settlement reporting
A separate report is generated for each settlement, and the fields displayed on the report can be edited. This way, a report can be provided to trade unions detailing the collected union membership fees. Electronic reporting of information directly from Netvisor is not possible. The settlement can be reported from the "Unreported" function located at the settlement (see image below, point 1).
All settlement information is visible on the opened report. The "Select fields" function opens a menu where the fields displayed on the report can be selected (see image below, point 1).
After making selections, click the "Update view" button (2).
The report can be printed from the Printer icon (3). The "Confirm settlement as reported" function locks the report, after which it can no longer be deleted or recreated (4).
Frequently asked questions
Why does the Pay link not appear on the settlement row?
If the settings of the settlement point do not have the respective settlement selected for payment, the "Pay" link is replaced with the "reporting only" text.
The settings of the settlement point can be edited in the view Payroll > Payroll > Settlements > Go to settlement point settings > pencil/notepad icon at the end of the desired settlement point row. Provide the necessary information for payment.
Why is the settlement not created even though the union membership fee has been deducted on the payslip?
Ensure that the salary type used on the payslip (see image below, point 1) is the same as the salary type in the settlement point settings, under "Company's share to be settled basis" (2). If necessary, edit the settlement point settings.
Ensure that the employee from whom the union membership fee has been collected is linked to the settlement point (see image below).
Ensure that a settlement has not already been created for the respective employee for the respective period.
If, for example, the June union settlement has already been created and an additional payslip is created for the employee, the settlement cannot be created again for June for the same employee.
In this case, the union membership fee from the additional payslip must be settled manually via bank transfer. Read the detailed instructions on creating a bank transfer.
User rights
Creating settlements requires the payroll accountant (P) role, which is intended only for payroll accountants. Additionally, edit rights are needed in the payroll function-specific rights for the section Insurances and settlements. The P role allows viewing the salary information of all employees.
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