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Before paying holidays, it is recommended to check the employee's holiday accrual status from the Holiday pay debt view.

Payroll > Holidays > Holiday management > Holiday pay debt

Check selected payroll bases

Netvisor's holiday calculation allows holiday days to be paid in three different ways:

  • Based on approved time entries of the annual holiday type recorded in Netvisor's working hours, which automatically rise for payment 
  • Or by manually entering annual holiday-type entries in the "Approved time management information" section during the "Check selected payroll bases" phase
  • If working hours recording is not used, in the payroll process during the "Check selected payroll bases" phase before creating the payslip, values can be manually added to the "Taken holidays", "Payable holidays", and "Payable holiday bonus days" fields

Taken holidays

  • Taken holidays (by default) bring in the approved holiday days of the pay period
  • If the information is already in the working hours entries, it cannot be edited directly in the column, but the holiday days must be corrected in the working hours entries to ensure consistency between the payslip and the working hours view.
  • If there is nothing to fetch from the working hours entries, the taken days can be manually entered into the field

Payable holidays

  • Payable holidays are offered as the difference between taken and paid holiday information on the payslip. The value formed in the column may therefore differ from the value in the "Taken holidays" column.
  • Unpaid holidays from different holiday years are interpreted according to the Holiday pay debt list, with all paid holidays considered used from oldest to newest.

Payable holiday bonus days

  • Payable holiday bonus days are offered as the difference between taken and paid holiday information on the payslip. The value formed in the column may therefore differ from the values in previous columns.
  • Payable holiday bonus days can be defined separately according to the company's practices
  • From the "Arrow," you can select "Setting payable holiday bonus days"

  • Holiday bonus days are paid up to the number of unpaid holiday bonus days of the employee. If you set a larger number to be paid, the employee will be paid according to the days accrued.

The default setting for paying holiday bonus days can be edited from the salary model settings, whether holiday bonuses should be paid according to used holiday days.

Payroll > Payroll > Salary model management > Select salary model > Holiday settings tab

You can choose from two options:

  • Suggest paying holiday bonus days according to used holiday days
  • Do not suggest paying holiday bonus days

Paying holidays of the current holiday year

If so many holiday days are added for payment on the payslip that they consume the accruals of the current new holiday year, the earnings in payment on the payslip (e.g., monthly salary, time work earnings) do not affect the calculation of the holiday day's price. In these situations, the holiday day's price must be checked and manually edited on the payslip. The holiday day's price can only include paid payslips and earnings entered in the payroll history.

Warning: Salary in money formula missing the following salary types (No holiday calculation method)

If the employee does not have a holiday calculation method in use, the program warns that "Salary in money formula missing the following holiday pay salary types: "Holiday pay (No holiday calculation method), Holiday bonus (No holiday calculation method)".

We recommend using Netvisor's holiday calculation and enabling it for all employees from the Holiday calculation settings. 

Payroll > Settings > Holiday calculation settings 

User guide: Implementing holiday calculation

The warning does not prevent payroll processing, and salaries can be calculated and paid manually, but the warning will only disappear once a holiday calculation method is selected for the employee and the necessary salary types for paying holiday pay are linked to the Salary in money formula of the salary model. 

Warning: Salary in money formula missing the following salary types 

If the employee has a holiday calculation method in use that was enabled later, the program checks that the necessary salary types are found in the Salary in money formula of the salary model to ensure that no rows are formed on the payslip that do not affect the Salary in money sums. If the salary types of the holiday calculation method are missing from the Salary in money of the salary model, a warning is given:

"Salary in money formula missing the following holiday pay salary types: Holiday pay (Monthly salaried), Holiday bonus (Monthly salaried)".

The Salary in money formula can be checked and edited from: Payroll > Payroll > Salary model management > Select from the salary model > Formulas > Salary type formulas tab > Calculatory > Salary in money > Edit (pen/notepad) 

Add the missing salary types of the holiday calculation method from the green plus: 

  • Calculation: +
  • Salary type: Holiday pay (Monthly salaried)
  • Calculation: +
  • Salary type: Holiday bonus (Monthly salaried)
  • Calculation: +
  • Salary type: Holiday compensation from holiday pay (Monthly salaried)
  • Calculation: +
  • Salary type: Holiday compensation from holiday bonus (Monthly salaried)

Warning: Holiday calculation method formula does not form a daily price

If the holiday calculation method formula does not calculate a value for the holiday day's price (e.g., the employee's payroll bases are missing Monthly salary), a warning is given in the payroll process: "Holiday calculation method formula does not form a daily price".

 

When the payslip is opened from the "Edit" link, warning triangles are visible on the Holiday pay salary type rows where there are remarks.

When the salary type row is edited from the "pen/notepad" icon and values are saved in the columns, the warning disappears. Once the triangles on all rows have disappeared, the warning also disappears from the front page of the payroll process.

Checking the holiday calculation method formula

The holiday calculation method formula can be checked from the payslip's "Payroll accountant view" tab by hovering the mouse pointer over the salary type name. 

If the employee has, for example, LomaKTA or LomaKPA calculation in use, the "Salary types considered in earnings" and "Salary types considered in divisor" sections show a "gray arrow" from which the salary types considered in the calculation for the holiday year's time period can be checked.

The holiday calculation method formula can also be seen from the Holiday calculation settings: Payroll > Settings > Holiday calculation settings > Holiday calculation methods > Select holiday calculation method > Holiday price

Rounding holiday days

Both paying holidays on the payslip and the Final account function bring all unpaid holiday days and holiday bonus days for payment annually. If there are unrounded holiday balances left in the holiday accruals or if half holiday days have been paid, then decimal numbers will also rise for payment annually. The Final account function only rounds the unpaid accruals of the current holiday year to whole holiday days. 

Manually rounding holiday days

Holiday balances must be manually rounded from holiday reports. On the report, you can mark additional holiday accruals, for example, for each holiday year's March in the Holiday pay debt view. If, for example, you notice that 6.5 days have accrued from some old holiday year, it must be manually corrected to 7 days so that half days do not remain in holiday reports and formulas.

Coefficient table and rounding

When holidays are paid on the payslip, the number of holiday days is not rounded, but the coefficient table can round half days upwards, even though the coefficient table's range is expressed, for example, as 6.0-6.0, rounding occurs according to mathematical rules. So if in KTA calculation the holiday accrual from some year is 6.5 days, then the coefficient table value corresponding to 7 days is used in the calculation of the holiday day's price, but 6.5 days are used as the divisor in the formula.

Municipal holiday calculation: time period-based and calendar information formula elements and leap year

If holidays are paid using a holiday calculation method with time period or calendar-based formula elements, such as "Calendar days in the pay period" or "Weekdays in the pay period," values are fetched from the next year.

The previous leap year was 2020 and the next is 2024.

April - December

If a pay period is created from 1.7.2023 - 31.7.2023 and annual holidays from 1.4.2020 - 31.3.2021 are paid, the divisor for the formula is fetched from the previous year's corresponding time period's working days, meaning the working days from 1.7.2020 - 31.7.2020 are used as the divisor for the holiday day.

January - March

If a pay period is created from 1.2.2024 - 29.2.2024, where annual holidays from 1.4.2020 - 31.3.2021 are paid, the divisor for the formula is fetched from the previous year's corresponding time period's working days, meaning from 1.2.2020 - 29.2.2020 (=leap year). Thus, for the holiday year 1.4.2020 - 31.3.2021, calendar information from 2/2020 would be fetched, which does not belong to the holiday year 2020-2021, but to the holiday year 2019-2020. Thus, the divisor becomes 29 days, as 2020 was also a leap year, even though the only February included in the holiday year 2020-2021 was February 2021.

Frequently asked questions

Can the breakdown of holiday years be removed from the salary type row on the payslip?

Payable holiday pays are itemized on the payslip annually. Paid holidays are considered used from oldest to newest. If you want to remove this breakdown from the specification field on the payslip, it can be done by editing the selected salary type row from the "pen/notepad" icon, as long as the payslip is still unpaid and undelivered.

The specification field can be cleared from payslips for each employee so that the holiday year breakdown does not appear on the payslip or the payslip pdf printout. The holiday year breakdown is not an optional setting, and there is no mass function for removing the information.


This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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