5. Unpaid Payslips

Summary: This help describes how to transfer payslips to the payment view or handle payments through another program. It also covers the required user permissions, handling of error situations and sending earning payment reports to the Incomes Register.

At this stage, transfer the payslips to the payment view or handle the payments through another program and mark them as paid. Note that payslips do not transfer behind the person's information until you actually transfer the pays to the bank for payment or select "Mark selected as paid".

Proceed as follows if you still notice errors at this stage:

1. Select the blue arrow Return.
2. The payslip returns to the Unprocessed payslips stage, where you can make the desired edits.
3. Proceed in the process by selecting either payment method.

Permissions

Make sure you have the following rights to transfer a payslip to payment:

• In Payroll Specific Function Rights, set "Edit rights" for Payroll > Payment.
• Additionally, in Accounts Payable rights, select Purchase invoice payer.

Transfer to payment

Transfer the selected payslips to payment by first selecting the desired payslips and then selecting "Transfer selected to payment view to wait for payment". After this, you can open the Pay salaries page by selecting Pays > Payroll > Pay salaries.

Please note that transferring to the payment view does not yet pay the salaries, but the payment of the salaries must be confirmed in the payment view.

Error situations

Check the program's notifications before payment if there are errors or issues in the earning payment reports of the pays to be paid.

• Correct errors related to earning payment reports before paying the salaries. This way, the earning payment reports will also be formed correctly.
• You can pay the salaries even if there are errors in the earning payment reports.

Check the account number. Transfer to payment is not possible if the account number is incorrect.

NOTE! Approve the pays separately for payment from the salary payment view. The pays are not yet in payment at this stage.

Mark selected as paid

Use the option "Mark selected as paid" if you pay the salaries from a system other than Netvisor.

Note the program's notifications if there are errors in the earning payment reports. However, you can mark the payslips as paid even if there are errors in the earning payment reports.

Proceed as follows:

1. Select the button "Mark as paid and send notification to the income register". The program interprets the pays as paid and sends the earning payment reports to the Incomes Register.
2. If necessary, change the Salary payment date at this stage.
3. If you only want to mark the pays as paid and leave the earning payment report unsent, select "Mark selected as paid".

Download external salary payment material

If downloading external salary payment material is allowed in the payroll settings, it is possible to download external salary payment material in the Unpaid payslips stage. More information can be found in the separate help: Ulkoisen palkanmaksuaineiston lataaminen

Frequently asked questions

When do payslips transfer behind the person's information?
Payslips transfer behind the person's information only when you transfer the pays to the bank for payment or select "Mark selected as paid".

What should I do if I notice errors at the payment stage?
Select the blue arrow Return. The payslip returns to the Unprocessed payslips stage, where you can make the desired edits.

What permissions do I need to transfer a payslip to payment?
You need "Edit rights" for Payroll > Payment in Payroll Specific Function Rights and the Purchase invoice payer right in Accounts Payable rights.

Can I pay the salaries if there are errors in the earning payment reports?
Yes, you can pay the salaries or mark them as paid even if there are errors in the earning payment reports.

Why is transfer to payment not possible?
Transfer to payment is not possible if the recipient's account number is incorrect.

Keywords: payslip, payment, pay, earning payment report, Incomes Register, permissions, Netvisor

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