This help covers accruals in bookkeeping using accrual rules.

With the accrual tool in bookkeeping, you can define rules that speed up the process of making regular accruals. The accrual tool is not suitable for situations where the balance of the account to be accrued in bookkeeping changes during the accrual period.

Functionality

The method consists of two functions:

  • 1. Managing accrual rules
    Open the accrual management view by selecting Financial management > Bookkeeping > Accruals. Edit, delete, or create new accrual rules in this view.
  • 2. Creating and reviewing accruals
    1. Accruals are generally created monthly in arrears.
    2. Use the proposal created by the accrual rule and update your already created accrual voucher to match the information valid at that moment. Only update vouchers that are in an open period.
    3. Create accruals either:
      • by selecting one rule at a time from the accrual view via the rule name link. You will see the rule conditions, by default the time range for the month in question, and any accruals already made for that month
      • or by selecting several rules and the desired accrual time range for them. This will create a proposal for all selected rules.
    4. In the accrual proposal view, check the comparison sum:
      • you will see the situation at the time of viewing compared to the recorded situation
      • a green sum indicates that there is no accrual difference
      • a red sum suggests an amount to be recorded.


Creating a new accrual

Create a new accrual from the accrual management view by selecting Financial management > Bookkeeping > Accruals.

 

The accrual rule consists of the following elements, whose information is provided when creating the rule:

  • Name = name of the accrual
  • Source account = the bookkeeping account or account group whose target month's (income accounts) or cumulative (balance sheet accounts) balance value is the basis for calculation
  • Comparison account = the bookkeeping account to which the calculated value of the accrual rule is compared to determine the amount of the accrual difference to be recorded
  • Target account = the bookkeeping account to which the accrual difference is recorded
  • Percentage distribution (%) = the percentage value used to calculate the accrual value from the source account balance
  • Voucher type to be recorded = the voucher type used in bookkeeping

The accrual rule takes into account the cost object information according to the source account and creates cost object specific entries with the corresponding distribution.

Latest recorded accruals

The latest recorded accruals are shown at the bottom of the page.

  • Go to the accrual proposal view by clicking the accrual name.
  • Open voucher browsing by clicking the number of vouchers.

Deleting

  1. Go to the latest recorded accruals list.
  2. Delete an accrual by clicking the red cross at the end of the row.

Editing

  1. Open the accrual proposal view by clicking the accrual name, for example from the accrual management view.
  2. Edit the accrual rule information as needed.
  3. Note that if you change the calculation basis of the accrual rule, the accrual proposal will show a difference from the modified rule for historical periods.
  4. Follow the recommendation and always create a new rule if changes are needed in the information, for example for different time periods or financial periods.

Accrual proposal view

  1. In the view, review the details of the created accrual.
  2. Edit the information if necessary by selecting the Edit accrual rule button.

In the accrual proposal view, the current situation is shown as a comparison sum compared to the recorded situation.

  • A green sum indicates that there is no accrual difference.
  • A red sum suggests an amount to be recorded.
  • The accrual rule takes into account the cost object information according to the source account and creates cost object specific entries with the corresponding distribution.

Recording the proposal

  1. In the accrual proposal view, check the accrual entries according to the proposal.
  2. Record the accruals by selecting the "Record accrual proposal" button at the end of the view.
  3. Make sure that the accrual vouchers have been created in bookkeeping.

Reviewing and browsing accruals

  1. Open the accrual tool and go to the Recorded accruals tab.
  2. Browse the accruals made by rule.


Frequently asked questions

In what situation is the accrual tool suitable?
The accrual tool is suitable for regular accruals where the balance of the account to be accrued does not change during the accrual period.

How do I create a new accrual rule?
Open the view by selecting Financial management > Bookkeeping > Accruals and add a new rule by entering the name, source account, comparison account, target account, percentage distribution (%) and voucher type to be recorded.

How do I edit an existing accrual rule?
Open the accrual proposal view by clicking the accrual name, for example from the accrual management view, and edit the rule using the Edit accrual rule button.

How do I delete an accrual?
Go to the latest recorded accruals list and delete the accrual using the red cross at the end of the row.

How do I record the accrual proposal in bookkeeping?
In the accrual proposal view, check the proposed entries and select the "Record accrual proposal" button, after which the accrual vouchers are created in bookkeeping.

How do I review already recorded accruals?
Open the accrual tool and go to the Recorded accruals tab, where you can browse the accruals made by rule.

Keywords: Accrual rule, accrual tool



This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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