Processing of Reference Payments Outside the Ledger : Netvisor

This help explains how to create a posting rule for reference payments outside the ledger and handle these reference payments using batch posting.

You can open the Posting rules management by selecting Financial management > Posting > Posting rules management. For reference payments outside the ledger, it is advisable to create a posting rule, additional information: Management of accounting rules.

Establishing a posting rule for reference payments outside the ledger

Give the rule a clear name.
Make sure that the "Payment name specification" is such that it does not cause problems when handling the account statement, meaning it must not match anything when searching posting rules for the account statement.
Select the bank account to be used = the bank account where the reference payments are received.
If multiple bank accounts are in use, create a separate posting rule for each bank account.

Handling reference payments outside the ledger with batch posting

Select Sales > Invoicing > Payments to see unhandled reference payments.
Select the desired reference payments from the list.
Select the posting rule to be used.
Select the posting method (the recommended option is "Post payments as individual vouchers").
Select the function "Batch account selected payments" to perform batch posting for the selected payments.

Frequently asked questions

Question: Why is it advisable to create a posting rule for reference payments outside the ledger?

Answer: A posting rule makes it easier to handle reference payments outside the ledger and enables their batch posting.

Question: How do I select the correct bank account for the posting rule?

Answer: Select the bank account where the reference payments outside the ledger are received. If multiple bank accounts are in use, create a separate posting rule for each account.

Question: Which posting method is recommended for batch posting?

Answer: The recommended posting method is "Post payments as individual vouchers".

Question: How do I find unhandled reference payments?

Answer: Select Sales > Invoicing > Payments, after which the view shows unhandled reference payments.

Keywords: reference payment outside the ledger, posting rule, ledger, reference payment, batch posting, bank account.

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