Follow-up objects

In this guide, you will learn how to manage and create follow-up objects in Netvisor. You can find follow-up objects under Financials > Financial Statements > Follow-up objects or Financials > Bookkeeping settings > Follow-up objects.

The follow-up objects function in the Financial Statements menu allows you to create follow-up objects for accounts in the chart of accounts. By opening a follow-up object and linking it to the accounts where the follow-up object is allowed, you can easily manage the breakdown needs of financial statement reporting. The same accounting account can be used with multiple follow-up objects. Follow-up objects can be used in account balance tracking, financial statement report template tool, and as a breakdown level in balance sheet breakdown.

Add new follow-up object: Here you can create a new follow-up object and give it a desired name. Once you have added the follow-up object and clicked "Save," you will return to the follow-up object view.

Add account: You can add a desired active account from the chart of accounts to the follow-up object.

Edit: This option allows you to edit the name of an existing follow-up object.

Delete: The entire follow-up object can be deleted from the name row. The account of the follow-up object can be deleted from the account row.

Usage example
For example, by creating a follow-up objects for additions, deductions, and disposals of acquisitions and linking the necessary accounts to them, the balance sheet breakdown can present account balances by follow-up objects. An account can belong to multiple follow-up objects, but the limitation is that an accounting transaction can only be targeted to one follow-up object at a time.

Linking an accounting transaction to a follow-up object
When saving a voucher, the user can target the transaction of the voucher line to a follow-up object if a follow-up object has been created for the account. Follow-up objects can be added in follow-up object maintenance or during transaction entry. During transaction entry, a new follow-up object can only be saved if one follow-up object has already been saved for the account in follow-up object maintenance. When a follow-up object is saved through transaction entry, only the account being targeted in the entry is linked to it. Other accounts can be added to such a follow-up object in follow-up object maintenance.

Using follow-up objects with the Account Balances report
A convenient accounting report for targeting transactions to follow-up objects is also the Account Balances report.

In this report, the user can choose to view total balances in addition to viewing balances by follow-up objects or calculation targets using the Show Targets function. If the user chooses to view balances by follow-up objects, they can drill down to transactions recorded for the follow-up object (such as through the balance sheet to account entries), and if there are transactions on the account not recorded for the follow-up object, an Unallocated link is formed under the account. Note: For the Unallocated link to be formed, at least one entry line on the account must have already used a follow-up object.

Transactions can be targeted to follow-up objects retroactively through accounting reports by going to account-specific entries (account balance report) and entering edit mode. In edit mode, the follow-up object column is activated, and transaction entries can be targeted to follow-up objects through this, even if the entry period is already closed (i.e., the transaction does not need to be in an open period or even an open fiscal year). For the follow-up object selection to appear, the accounting account must be linked to a follow-up object (see the beginning of this guide). 

Keywords: Follow-up object, creating a follow-up object

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