NOTE! Budget will be discontinued on 31.12.2025. It has been replaced by Netvisor's new Controller Budget, more information here New Controller.
(Controller > Controller (old) and group processing > Budget).
Budgeting at account group level
Budgeting at calculation target level
Budgeting with calculation target combination
Before starting to enter the budget, you should consider at what level you want to track the budget. Is account group-specific budgeting sufficient, or should the budget be taken to the account level? If the company uses calculation targets, do you want to take the budget, for example, to the cost center level? The choice is important to consider in advance, as it determines how the budget will be entered. Budgeting is also possible in such a way that the budget is taken at some point to the account group level and elsewhere to the account level. However, within the same account group, you cannot use both options (300 General sales accounts or its sub-accounts are selected, not both). When budgeting is done through the interface, revenues are entered as positive and expenses as negative numbers. In other words, exactly the opposite of how the information is in accounting.
Budgeting preparations
If you want to enter the budget for specific accounting accounts and only the relevant account group appears in the budget view, you must first go to the account list and open the desired account group. You must select the option "Process group at account level" behind the account group.
Each key figure to be budgeted has a counter account defined (usually a balance sheet account group). Budget cannot be manually entered for key figures defined as counter accounts.
Budget view
1. You can choose which budget version to use. Detailed instructions for budget version in budgeting settings -instructions.
2. You can display the budget for desired cost centers using the show button. By default, the view shows the budget by accounts or account groups.
3. Change months in the view.
4. Change fiscal year in the view.
5. You can select all accounts/account groups for budgeting at once.
6. You can select the desired account for budgeting by checking it.
7. Opens budgeting for the selected row(s).
8. Copies the realization from the previous period.
9. Clears budget values from all key figures and target combinations. Cleared value cannot be retrieved.
10. Shows the realized value for the month (value in accounting).
11. Shows the budgeted value for the month.
Budget entry settings
Tax rate: The VAT rate of the budget affects the cash flow in the Controller section. A so-called budget forecast can be made. In this case, it considers VAT payments/receivables in the budget forecast.
Add value: Adds the value entered in this field. For example, if the field already has a value of 100, and you enter another hundred, the field value will be 200 when the values are transferred to the table.
Replace value: Replaces the previously existing value in the field. So if the field has a value of 200 and you replace it with a value of 100, the field will remain with a value of 100 when the values are transferred to the table.
Budgeting at account group level
Open Budget and select your desired budget version, then press the Show button. In the upper left corner of the budget table, there is a link Budget all groups/accounts, press the link to proceed to budget entry. Open the budget table at the desired account group level.
The budget can be entered, for example, into account group 300 General sales accounts in several different ways. You can transfer the entire budget to the desired month/months, or you can easily transfer it for the entire year. Below is an example of how the value is entered monthly. Enter the desired amount for the months. Press the button to transfer values to the table. Finally, remember to save so that the values are retained.
The budget can also be entered by clicking the desired month, for example, at the general sales accounts row and entering the desired value for the desired month. Transfer values to the table and save the budget.
Budget entry in the total field: In the example, we transfer the budget evenly for the entire year. Activate the cell in the total column from the desired account group.
Select the desired distribution curve. In the example, we take an even distribution and transfer the values to the table.
The budget below is formed. The total field has a value of 1200, and 100 euros are budgeted monthly. Budgeting for the account is no longer possible (the account is in gray text). Budgeting for the account group also added values to the total budget at the higher level, in this case, the income statement section. If you continue from here to enter the budget for other account groups, you can close opened levels by pressing the minus sign in front of the account group name.
When budgeting is complete, remember to save. Otherwise, the values will disappear when the screen is closed.
Save as a new version: Creates a new budget version from the completed budget. A section opens where you must give the new budget version a name.
Budgeting at account level
Open Budget and select your desired budget version, then press the Show button. In the upper left corner of the budget table, there is a link Budget all groups/accounts, press the link to proceed to budget entry. Open the budget table at the desired accounting account level.
Enter the desired value for the account and transfer it to the table; the value can be entered either monthly, for the desired month, or in the total field. The same principle as previously instructed above.
After entering at the account level, it is noticed that entry at the account group level is automatically prevented (gray text). The amount entered for the account is automatically added to the total budget of the account group and its higher levels.
Remember to save, or else the values will disappear when leaving the page.
Budgeting at calculation target level
Open Budget and select your desired budget version, do not make any other restrictions, then press the Show button. Open the desired level from the main budget view, either account group or desired accounting account.
If you want to transfer the budget at the account group level to calculation targets, press the name of the desired account group. In the example, account group 300 Sales revenues is selected. The opening view is as follows:
Next, press the name of the desired calculation target heading from the table in this view, from the left side. In this example, "Cost center". Or alternatively, select the desired target heading from the top right.
In the example below, 1200 euros are budgeted for the cost center named KP 1. That is, select the desired cost center row. In the example, the value is budgeted through the total field. Values can also be budgeted monthly or only for the desired month. In the example, the distribution curve Even distribution is used.
Add to total budget: This affects whether the value budgeted for the cost center is added either to the account group or behind the accounting account.
Unallocated: If the value budgeted for cost centers does not match the account group or accounting account, it will appear in the unallocated section.
The budget below was formed in the budget view. The same budgeted amount is also budgeted for the account group.
Values are also budgeted for cost center KP 2. In the example, a sum of 2400 is transferred for the entire year. The value is also added to the total budget.
The resulting view is below. The sum was also calculated together at the account group level.
In the image below, a value of 1200 is budgeted for the entire year with even distribution for calculation target KP 3, but the sum is not added to the total budget.
It is noticed that the budget has an unallocated value in the field. A total of 1200+2400+1200 = 4800 has been budgeted for cost centers, and the account group has a value of 3600, so the difference is 1200.
The unallocated field appears in red. The situation can be corrected as below. Find the row causing the difference. Now remember to replace the value and include the specific rows in the total budget.
After this, the budget below is formed, where there is no longer an unallocated value.
Remember to save, otherwise the values will disappear when leaving the page.
Budgeting with calculation target combinations
Open the budget either at account or account group level. Click either the account group or the desired accounting account. In the example, account group 300 General sales accounts is used.
In this example, the budget is entered for target KP 1 and refined with project 1002 from the Project calculation target group. First, select the first target and press the update button.
Select the desired second refining calculation target heading.
The view below is obtained. Now you can budget for the combination KP 1 and the desired cost center under the Project heading.
Budget the value for calculation target 1002. Add values to the combination's total budget.
The budget view looks like below
Update key figure's total budget: To update the calculation target combination budget initially to the selected account group level or accounting account level (depending on which was selected), remember to select this section and save.
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