NOTE! Budget will be discontinued on 31.12.2027. It has been replaced by Netvisor's new Controller Budget, more information here New Controller.  

You can open the view by selecting Controller > Controller (old) and group processing > Budget.

Budgeting preparation

Budget view

Budget entry settings

Budgeting at account group level

Budgeting at account level

Budgeting at cost object level

Budgeting with cost object combination

Before starting to enter the budget:

  • Consider at what level you want to track the budget (account group-specific budgeting or account level).
  • Consider whether you want to take the budget to cost objects, for example to cost center level, if cost objects are used in the company.
  • Note that the choice affects how you enter the budget.
  • You can budget some account groups at account group level and some at account level.
  • Do not use both options within the same account group. Select either the account group (e.g. 300 General sales accounts) or its sub-accounts, not both.
  • When entering via the interface, enter revenues as positive and expenses as negative numbers, the opposite way compared to accounting.


Budgeting preparations

If you want to enter the budget for specific accounting accounts and only the relevant account group appears in the budget view:

  1. Open the specification of accounts.
  2. Open the desired account group.
  3. Select the option "Process group at account level" behind the account group.

 

Each key figure to be budgeted has a counter account defined (usually a balance sheet account group). Budget cannot be manually entered for key figures defined as counter accounts.

Budget view

 

  • 1. Select which budget version to use. Read more detailed instructions about the budget version in the budgeting settings instructions.
  • 2. Show the budget for the desired cost centers with the Show button. By default, the view shows the budget by accounts or account groups.
  • 3. Change the months shown in the view.
  • 4. Change the fiscal year in the view.
  • 5. Select all accounts/account groups for budgeting at once.
  • 6. Select the desired account for budgeting by checking it.
  • 7. Open budgeting for the selected row(s).
  • 8. Copy the realization from the previous period.
  • 9. Clear budget values from all key figures and target combinations. Note that a cleared value cannot be retrieved.
  • 10. Show the realized value for the month (value in accounting).
  • 11. Show the budgeted value for the month.

 

Budget entry settings

Tax rate:  The budget VAT rate affects the cash flow in the Controller section. You can make a budget forecast, in which case VAT payments and receivables are taken into account in the budget forecast.

Add value:  Adds the value entered in the field to the existing value. If the field has a value of 100 and you enter 100 again, the field value will be 200 when you transfer the values to the table.

Replace value: Replaces the value in the field with a new value. If the field has a value of 200 and you replace it with 100, the field will have a value of 100 when you transfer the values to the table.

Budgeting at account group level

Proceed with budgeting at account group level as follows:

  1. Open Budget.
  2. Select the desired budget version.
  3. Press Show.
  4. In the upper left corner of the budget table, click the link "Budget all groups/accounts" to move to budget entry.
  5. Open the budget table at the desired account group.

Entering the budget into an account group, for example 300 General sales accounts:

  • You can transfer the entire budget to the desired month or several months.
  • You can easily transfer the budget for the entire year.

Enter the value monthly as follows:

  1. Enter the desired amount for the desired months.
  2. Press "Transfer values to table".
  3. Save so that the values are retained.

You can also enter the budget as follows:

  1. Click the desired month on the row of the account group (e.g. General sales accounts).
  2. Enter the desired value for the selected month.
  3. Press "Transfer values to table".
  4. Save the budget.

Budget entry in the total field: In the example, the budget is transferred with even distribution for the entire year.

  1. Activate the cell in the total column for the desired account group.

Transfer the budget with even distribution for the entire year as follows:

  1. Select the desired allocation curve (in the example Even distribution).
  2. Press "Transfer values to table".

The budget is formed with even distribution as follows:

  • The total field has a value of 1200.
  • 100 euros are budgeted monthly.
  • Budgeting for the account is no longer possible, because the account is shown in gray text.
  • Budgeting for the account group also adds the values to the total budget at the higher level, in this example to the profit and loss statement section.
  • You can close opened levels by pressing the minus sign in front of the account group name when you continue entering the budget for other account groups.

When budgeting is complete:

  1. Save the budget. Otherwise, the values will disappear when the screen is closed.

Save as a new version: Use this when you want to create a new budget version from the completed budget.

  1. Select "Save as a new version".
  2. Give the new budget version a name in the field that opens.

Budgeting at account level

Proceed with budgeting at account level as follows:

  1. Open Budget.
  2. Select the desired budget version.
  3. Press Show.
  4. In the upper left corner of the budget table, click the link "Budget all groups/accounts".
  5. Open the budget table at the desired accounting account.

Enter the budget on the account as follows:

  1. Enter the desired value for the account.
  2. Select whether you enter the value monthly, for the desired month or in the total field.
  3. Press "Transfer values to table".

Use the same principle as in budgeting at account group level.

After entering at account level:

  • Entry at account group level is automatically prevented (the account group is shown in gray text).
  • The amount entered for the account is automatically added to the total budget of the account group and its higher levels.

Remember to save, otherwise the values will disappear when leaving the page.

 

Budgeting at cost object level

Proceed with budgeting at cost object level as follows:

  1. Open Budget.
  2. Select the desired budget version.
  3. Do not make any other restrictions.
  4. Press Show.
  5. Open the desired level from the main budget view (account group or accounting account).

If you want to transfer the budget at account group level to cost objects:

  1. Press the name of the desired account group (in the example account group 300 Sales revenues).

The opening view is as follows:

Select the cost object header to be budgeted as follows:

  1. Press the name of the desired cost object header on the left side of the table (in the example "Cost center").
  2. Alternatively, select the desired header from the top right.

In the example, 1200 euros are budgeted for cost center KP 1:

  1. Select the desired cost center row (in the example KP 1).
  2. Enter the value in the total field, or alternatively monthly or only for the desired month.
  3. Select the allocation curve Even distribution if you want an even distribution.
  4. Press "Transfer values to table".

Add to total budget: Define whether the value budgeted for the cost center is added behind the account group or the accounting account.

Unallocated: If the value budgeted for cost centers does not match the account group or accounting account, the difference appears in the "Unallocated" section.

A budget is formed in the budget view, where the same budgeted amount is also shown at account group level.

Also budget values for cost center KP 2:

  1. Enter the sum 2400 for the entire year.
  2. Add the value to the total budget.

In the view:

  • The sum is also calculated together at account group level.

In the example, a value of 1200 is budgeted for the entire year with even distribution for cost object KP 3, but the sum is not added to the total budget.

In this case:

  • The Unallocated field gets a value.
  • A total of 1200 + 2400 + 1200 = 4800 has been budgeted for cost centers.
  • The account group has a value of 3600, so the difference 1200 appears as unallocated.

The Unallocated field appears in red. Correct the situation as follows:

  1. Find the row that causes the difference.
  2. Replace the value if necessary.
  3. Include the specific rows in the total budget.

After this, a budget is formed where there is no longer an unallocated value.

Remember to save, otherwise the values will disappear when leaving the page.

Budgeting with cost object combinations

Budget for cost object combinations as follows:

  1. Open the budget at account or account group level.
  2. Click the account group or the desired accounting account (in the example account group 300 General sales accounts).

In the example, the budget is entered for target KP 1 and refined with project 1002 from the Project cost object group:

  1. First select the first target (for example KP 1).
  2. Press Update.

Select the second refining cost object header (for example Project).

The view looks like this:

  • You can budget for the combination KP 1 and the desired cost center under the Project header.

Enter the budget for the cost object combination as follows:

  1. Select cost object 1002.
  2. Enter the desired value.
  3. Add the values to the combination's total budget.

The budget view looks like this:

Update key figure's total budget: For the cost object combination budget to be updated initially to the selected account group level or accounting account level (depending on which was selected), remember to select this section and save.

 

 

Frequently asked questions

Question: How do I choose whether to budget at account group level or account level?

Answer: Consider in advance whether account group-specific budgeting is sufficient or whether you need more detailed account-level tracking. You can use different levels for different account groups, but within the same account group you cannot use both account group and account level at the same time.

Question: How do I open the Budget view in Controller?

Answer: Select Controller > Controller (old) and group processing > Budget and open the desired budget version with the Show button.

Question: How do I enter the budget for the whole year with even distribution?

Answer: Activate the cell in the total column for the desired account or account group, select the allocation curve Even distribution, enter the total value and press "Transfer values to table", then save the budget.

Question: Why is entry at account group level gray and I cannot budget there?

Answer: When you budget at account level, entry at account group level is automatically prevented and the account group row is shown in gray. The amount entered for the account is automatically added to the total budget of the account group and its higher levels.

Question: What does the Unallocated field mean in budgeting?

Answer: The Unallocated field shows the difference if the sum budgeted for cost centers does not match the budget of the account group or accounting account. The field is shown in red when there is a difference.

Question: How do I correct an unallocated budget?

Answer: Find the row that causes the difference, replace the value if necessary and include the specific rows in the total budget. After this, the unallocated value is removed.

Question: How do I budget for a cost object combination, for example for a cost center and a project?

Answer: Open the budget at account or account group level, first select the cost center (e.g. KP 1), press Update, select the second cost object header (e.g. Project) and the desired project (e.g. 1002), enter the value and add it to the combination's total budget.

Question: Why do I have to save the budget separately?

Answer: Budget values are not saved automatically. If you do not save, the values will disappear when you close the view or leave the page.

Keywords

Controller, Budget, budgeting, budget version, budget view, budget entry settings, account group level, account level, cost object, cost object combination, cost center, allocation curve, Even distribution, total budget, unallocated, VAT, budget forecast, save as a new version

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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