Stock Transactions

This help article explains how the system automatically handles sales stock transactions for stock products and how transactions can be entered or edited manually if necessary. The article also includes information on how purchase-side and manual stock transactions are handled.

You can view and handle stock transactions by selecting Stock > New stock transaction.

CONTENTS

• Sales stock transactions
• Purchase stock transactions
• New stock transaction manually

The system automatically generates sales stock transactions for stock products. Transactions can also be entered or edited manually if necessary.

Sales stock transactions

Sales stock transactions are recorded automatically for stock products.

• An offer does not create a stock transaction and therefore does not affect stock quantities or values.
• A sales order reserves the stock product from the stock.
• A sales invoice changes the reservation to a withdrawal and updates the stock value.
• A credit note makes a reverse stock entry.

Purchase stock transactions

On the purchase side, stock entry is generated through a purchase order or purchase invoice. In handling a purchase invoice received as an e-invoice, the stock transaction proposal row can be skipped by not selecting the product on the row.

New stock transaction manually

The user can also create a new stock transaction without the aforementioned automated functions.

Proceed as follows when creating a new stock transaction:

1. Open the function by selecting Stock > New stock transaction.
2. Select the desired product for the transaction.
3. Select the desired stock.
4. Enter the desired quantity.
5. Select the correct transaction type.
6. Edit the price if necessary only after these selections, as some transaction types update the purchase price.
7. Define the delivery date, which determines on which day the transaction is recorded in the stock.
8. If FIFO is in use, enter a batch number if necessary for tracking purposes.
9. Save the entries to the stock by pressing the Save button.

Additional new transaction rows can be added from the "Add new transaction rows x pcs" link on the right side. Multiple rows can be added at once.

There is a mass function in the lower left corner if you want to update certain information for all selected rows.

Make a mass update as follows:

1. Select the desired transaction rows.
2. Select the desired mass function.
3. Press the Execute button to apply the changes to the transaction rows.
4. Save the changes normally so that they are updated to the stock transactions. The Execute function alone does not yet update the changes to the stock.

Frequently asked questions

Question: Does an offer create a stock transaction?
Answer: An offer does not create a stock transaction and therefore does not affect stock quantities or values.

Question: When are sales stock transactions recorded automatically?
Answer: A sales order reserves the stock product from the stock, a sales invoice changes the reservation to a withdrawal and updates the stock value, and a credit note makes a reverse stock entry.

Question: How is a purchase-side stock entry generated?
Answer: On the purchase side, stock entry is generated through a purchase order or purchase invoice.

Question: How do I handle the stock transaction proposal row of a purchase invoice received as an e-invoice?
Answer: In handling a purchase invoice received as an e-invoice, the stock transaction proposal row can be skipped by not selecting the product on the row.

Question: How do I create a new stock transaction manually?
Answer: You can create a new stock transaction by selecting Stock > New stock transaction, selecting the product, stock, quantity, and transaction type, defining the delivery date and, if necessary, the batch number, and then saving the transaction.

Question: Are changes made with the mass function updated to the stock immediately?
Answer: Changes made with the mass function are applied to the transaction rows with the Execute button, but they are updated to the stock transactions only after the changes are saved normally.

Keywords: Stock transactions, stock entry

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