This guide describes how Netvisor generates invoice material in the Finvoice 3.0 format. The guide covers e-invoicing data, sender and recipient information, delivery information, basic invoice information, invoice lines, and invoice total and VAT information.
Netvisor sends and receives invoice materials in the Finvoice 3.0 format. This guide describes which field in Netvisor corresponds to a row in the invoice material. Below are examples with images and messages showing how the message is formed compared to the Netvisor user interface.
E-invoicing data
You can open the customer card by selecting Sales > Customers > Customer listing > select customer.
The e-invoice address and operator information saved on the customer card are stored in the "envelope" of the Finvoice message in the following fields:
FI0799201901261467 Receiver NETBFI99 Intermediator
Sender information
You can open the Company basic data page by selecting Settings > Company basic data.
Sender information is transferred from the Company basic data page to the fields below. Based on the Business id, the company's VAT number (SellerOrganisationTaxCode) and the company's OVT number (SellerOrganisationUnitNumber) are also generated for the message.
1478523-8 Minna K:n testiyritys FI14785238 Yrityskuja 2 Lappeenranta 53100 FI Finland [company phone number] [contact person's email address] Lappeenranta Alv.Rek [company phone number] [company fax number] [contact person's email address] http://kotisivunosoite.fi FI1099201901260055 NETBFI99
Sender's bank accounts are sorted alphabetically by bank name in the e-invoice message (SellerAccountID). According to the order, the last bank account is used as the sender's IBAN account number in the message (EpiAccountID). Bank accounts are defined in bank account management.
Recipient information
You can open the customer card by selecting Sales > Customers > Customer listing > select customer.
Recipient information is taken from the customer card as follows:
- The address saved on the customer card is stored in the BuyerPartyDetails and BuyerPostalAddressDetails sections.
- If a customer-specific identifier (e.g. factory number) needs to be transmitted in the e-invoice material, enter the identifier in the field "Recipient's OVT number, if different from the company's business ID". The information is stored in the invoice message field BuyerOrganisationUnitNumber.
- If you want to transmit the recipient's place of business code, add the place of business code after the place of business. The information is stored in the e-invoice message field BuyerSiteCode.
From the customer's default contact person information, the contact person's name, phone number, and email address are saved in the invoice message, if they are saved on the customer card. Read more about customer card information here>>
3061326-2 Aurinkoinen puutarha FI30613262 Puutarhakuja 1 Lappeenranta 53100 FI Finland 00378562123 Toimipaikan toimipaikkatunnus Anni Aurinkoinen [contact person's phone number] [contact person's email address]
Delivery information
You can open the customer's places of business by selecting Sales > Customers > Customer listing > select customer > Places of business.
The default place of business address found on the customer card is transferred to the DeliveryPartyDetails section of the message.
Joutsenon toimipaikka Joutsenkuja 3 Lappeenranta 54100 FI Finland toimipaikan koodi Tulee toimipaikkatunnus-kentästä.
Other delivery information
20211021 Viedään Vapaasti toimittajalla [your_reference_field]
OrderIdentifier is reserved for the order number. The information is in the additional information of the sales invoice view in Sales invoice functions > Additional information > "External order number" field. If the external order number is entered row by row in the External order number field, it will go to the message RowIdentifier field.
Basic invoice information
INV01 LASKU Original 53 20211021 [our_reference_field] 2323Asiakaskoodi [contract_identifier_field] [your_reference_field] kustannuspaikkatieto [Posting proposal] [Posting proposal] * * * 14 days net 20211104 Penalty interest 10.50% 10,50
Invoice lines and invoice comment lines
Below you can see how invoice lines, line specifications, and comment lines are transferred to the e-invoice message: 
[text before invoice lines] PU258 Puutarhatonttu 1,00 1,00 [External order number (row-specific)] 85,00 Laskurivin toimitusnumero [specification] 0,00 25,50 20,40 85,00 105,40 [Customer's posting proposal] [Customer's posting proposal] [Customer's cost center] [Delivery number] [comment line] T123 Termospullo 1,00 3,95 0,00 14,00 S Invoice line tax code. Codes: O= Tax-free service, E= Community sales, G= Tax-free sales abroad (third countries), S= Normal tax rate, Z= tax-free product, AE= Reverse VAT. 0,55 3,95 4,50 [Text after invoice lines]
You can add the product's EAN code to the product card by selecting Products > Product listing > select product > "Manage information" > Edit basic data > Primary EAN code.
The EAN code can be transmitted to the customer in the e-invoice material by adding the product's EAN code to the product card. The EAN code must be in the format EAN13. This means a 13-character long material.
The barcode appears in the e-invoice message like this. The information comes on the invoice product lines.
123456789 Tuotekoodi
Viivakoodikäsittelyn testinimike Tuotteen nimi
6416240059601 Tuotteelle annettu viivakoodi
Invoice total and VAT information (located in the InvoiceDetails section of the message)
88,95 20,95 109,90 85,00 24,00 20,40 3,95 14,00 0,55
Frequently asked questions
Question: How does Netvisor generate the Finvoice 3.0 invoice material data for the sender?
Answer: Sender information comes from the Company basic data page. Based on the Business id, SellerOrganisationTaxCode (VAT number) and SellerOrganisationUnitNumber (OVT number) are generated, and bank account information is transferred to the SellerAccountDetails and EpiAccountID data.
Question: From where does the recipient information come to the Finvoice message?
Answer: Recipient information comes from the customer card. Address information is stored in the BuyerPartyDetails and BuyerPostalAddressDetails sections, the customer-specific identifier in the BuyerOrganisationUnitNumber field, and the place of business code in the BuyerSiteCode field.
Question: How is the default contact person's information transferred to the invoice message?
Answer: The customer's default contact person's name, phone number, and email address are stored in the BuyerContactPersonName and BuyerCommunicationDetails sections, if the default contact person has been created on the customer card and the information has been filled in.
Question: How are the delivery address and place of business code transferred to the Finvoice message?
Answer: The default place of business address on the customer card is transferred to the DeliveryPartyDetails section, and the place of business code is stored in the DeliverySiteCode field based on the place of business code field.
Question: From which fields do the basic invoice information, references, and payment terms come?
Answer: Basic invoice information is stored in the InvoiceDetails section. The Our reference field is stored in the SellerReferenceIdentifier field, the Your reference field in the BuyerReferenceIdentifier and WaybillIdentifier fields, the cost center information in the AccountDimensionText field, and the posting proposal in the ShortProposedAccountIdentifier and NormalProposedAccountIdentifier fields. Payment terms and penalty interest come from the PaymentTermsDetails and PaymentOverDueFineDetails sections from the invoice additional information.
Question: How do invoice lines, line specifications, and comment lines appear in the Finvoice message?
Answer: Invoice lines are stored in the InvoiceRow sections. The line specification is stored in the RowFreeText field, comment lines in the SubInvoiceRow/SubRowFreeText fields, and the row-specific external order number in the RowIdentifier field. Row tax information is stored in the RowVatRatePercent, RowVatCode, RowVatAmount, and RowAmount fields.
Question: How is the EAN code transmitted on the e-invoice?
Answer: When you add a primary EAN code for the product on the product card (in the format EAN13, 13 characters), the code is transmitted on the invoice product line to the EanCode field in the Finvoice message.
Question: How are the invoice total and VAT breakdown generated in the Finvoice message?
Answer: The invoice total is calculated from the sum of the invoice lines and stored in the InvoiceTotalVatExcludedAmount, InvoiceTotalVatAmount, and InvoiceTotalVatIncludedAmount fields. The VAT breakdown is stored in the VatSpecificationDetails sections, which show the tax base, tax rate, and tax amount.
Keywords: Finvoice, e-invoice, Business id, OVT number
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