This guide covers adding a company's bank account to Netvisor, including handling Finnish and foreign bank accounts, payment traffic agreements, and balance information management. Additionally, it addresses the management of e-invoice addresses and currency accounts.  

CONTENTS

Adding a new bank account

Open the bank account creation view by selecting Company menu > Bank accounts > Add bank account.

  • Add the account number in IBAN format.
    • When you enter a Finnish account number, let the system bring in the swift code automatically.
    • Add a foreign bank account by entering all fields manually.
    • Note that a foreign, i.e. unsupported, bank account and a currency account are described in more detail at the end of this guide.
  • Set the currency of the bank account. The default currency is EUR.
  • Let the system identify the bank based on the account number when it is a Finnish bank.
  • Define an internal additional information note for the bank account, which is shown in the bank account view.
    • Select “account available on invoice forms” if the account number should appear on the sales invoice.
  • Agree on the payments traffic between the bank account and Netvisor with a payment traffic agreement made with the bank if you want to:
    • make payments from Netvisor
    • receive account statements in Netvisor.
    For more information, see the help article Agreeing on payment traffic and agreement templates.

  • Check that the added bank account is visible in the bank account view.
    • Sender’s bank accounts are sorted alphabetically by bank name in the e-invoice message.
    • The last bank account in this order will be the sender’s IBAN account number in the message.
    • More about the formation of the e-invoice message is explained in the help article Formation of the e-invoice message in Netvisor.
  • Use the unlimited number of bank accounts as needed.
  • Recognise the columns in the bank account view:
    • The “On invoice” column shows which accounts appear on the sales invoice.
    • The status of the bank account indicates whether the account is supported in Netvisor or not.
    • Foreign bank accounts appear with the status “manual”.
  • Open the bank account in edit mode when you want to change its settings.
    • Set the bookkeeping account after adding the bank account by opening the account in edit mode.
    • Do not select as the bookkeeping account an account that is already in use with any created payment method.
    • If the bookkeeping account is in use on a payment method, use another bookkeeping account or edit the payment term where the account is used.
    • If the desired bookkeeping account has been used on a deleted bank account, do not add the same account as the bookkeeping account for a new bank account.
    • In edit mode, change the account’s payment identifier if it differs from the default.
    • Note that the payment identifier is automatically 0 + business id.
    • If the correct payment identifier is not found in the menu, please contact customer service at tuki.netvisor@visma.com.

Close the bank account in the edit view by clicking “Deactivate”.

  • Do this when you want to stop bank material from arriving in Netvisor.
  • Terminate the payment traffic agreement related to the account directly with the bank.

Bank account balance inquiry

View and update the bank account balance as follows:

  • Use the balance and balance date according to the latest account statement, unless manual balance updates have been agreed in the account’s payment traffic agreement.
  • View the balance in the Bank accounts widget on the Netvisor homepage.
  • If an agreement on balance updates has been made, update the balance by selecting the “Update balance” icon next to the balance.
  • Note that balance inquiry is a paid feature, and a charge is made for a successful balance inquiry according to the price list.
  • If there is no agreement and the balance inquiry fails, no charge is made.
  • If the company has a credit limit or similar, hover the mouse over the balance to see the available balance of the credit limit in the “Available” notice window.
  • Make sure you have edit rights for bank account management in the user rights in order to use the balance inquiry.


Using a bank account as an e-invoice address

Use a bank account as an e-invoice address as follows:

  • Agree with the bank in the payment traffic agreement that the bank account is used as an e-invoice address.
  • Add the bank account as an e-invoice address on the Invoicing addresses page.

Changing a bank account

Change the company’s bank account during the use of Netvisor as follows:

  1. Add a new bank account by selecting Company menu > Bank accounts > Add bank account.
  2. Create a payment traffic agreement for the new account in the same way as for any new account.
  3. Open the old account in edit mode and select “Deactivate” when you want to stop using it.
  4. Terminate the payment traffic agreement related to the old account with the bank.

Transferring a bank account from one company to another

Transfer a bank account from one company to another as follows:

  1. Deactivate the bank account in the company from which the bank account is being transferred.
  2. Add the same bank account to the bank accounts of the other company.
  • If the business ids of the previous and the new company differ, a new payment traffic agreement must be made with the bank.
  • If the new company has the same business id, no changes need to be made to the payment traffic agreement.
  • Add any alternative payment identifier in the bank account settings.
  • Note that the payment identifier is by default 0 + the company’s business id without a hyphen.
  • When the bank account has been deactivated in the company, account statements for such a bank account can be retrieved in the Account statements view by selecting “Deleted” from the Account dropdown menu.

Unsupported bank account

Handle an unsupported bank account as follows:

  • Add a bank account of a foreign bank or a bank account from a bank with which it is not possible to make a payment traffic agreement in Netvisor.
  • Note that in this case the handling of the bank account is manual:
    • outgoing payments do not transfer automatically via the Web Service channel
    • account reporting does not work automatically via the Web Service channel
    • handle payments and account reporting in another way.
  • If a foreign bank account is selected to appear on the invoice form, note that some banks cannot receive e-invoices where a foreign bank account is visible.

Currency account

Add and use a currency account in Netvisor as follows:

  • Make sure that the currency account is a domestic FI-starting account so that you can save it in Netvisor.
  • Note that when you save a currency-denominated account in Netvisor, the exchange rate is not handled automatically.
  • Agree on data transfers to Netvisor for the account with a payment traffic agreement.
  • Agree on payments with a payment traffic agreement if you want to make payments from the currency account, for example currency-denominated payments.
  • Remember that the bookkeeping currency in Netvisor is always euro.
  • Do not expect balance inquiry to be available for a currency account; instead, use the account balance according to the received account statement.

Frequently asked questions

How do I add a new bank account in Netvisor?

Select Company menu > Bank accounts > Add bank account, enter the account number in IBAN format, set the currency and required additional information, and, if needed, make a payment traffic agreement with the bank.

How do I correctly close a bank account in Netvisor?

Open the bank account in edit mode and select “Deactivate”. In addition, terminate the payment traffic agreement related to the account with the bank so that bank material will no longer be sent to Netvisor.

How is the bank account balance updated in Netvisor?

The balance and balance date come according to the latest account statement, unless manual updating has been agreed in the payment traffic agreement. If a balance update agreement has been made, you can update the balance in the Bank accounts widget using the “Update balance” icon.

Can I use a bank account as an e-invoice address?

Yes, if it has been agreed with the bank in the payment traffic agreement that the bank account is used as an e-invoice address. After this, you can add the bank account as an e-invoice address on the Invoicing addresses page.

What is the difference between a supported and an unsupported bank account in Netvisor?

With a supported bank account, payments traffic and account reporting can work automatically via a payment traffic agreement and the Web Service channel. With an unsupported (for example foreign) bank account, payments and account reporting are handled manually and there is no automatic Web Service connection.

Can I add a foreign currency account to Netvisor?

You can add a currency account only if it is a domestic FI-starting account. A foreign bank account can be added as an unsupported bank account, but the exchange rate is not handled automatically and balance inquiry is not available.

What should I consider when transferring a bank account from one company to another?

First deactivate the bank account in the old company and then add it to the new company. If the business id changes, make a new payment traffic agreement with the bank. If the business id is the same, the payment traffic agreement does not need to be changed.

Why can’t I select the desired bookkeeping account for the bank account?

You cannot select as the bookkeeping account an account that is already in use with a created payment method or that has been used on a deleted bank account. Use another bookkeeping account or edit the payment term where the account is used.

Keywords: Netvisor, bank account, payment traffic agreement, balance inquiry, e-invoice address, foreign bank account, currency account

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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