CONTENT
In monthly obligations, a voucher is created for payroll side costs. You can access the monthly obligations view via the path Payroll > Payroll > Obligations. Obligations are displayed annually and monthly. The name of the month serves as a link to the "monthly tracking view," where the accuracy of the data is checked and the voucher is created.
Basis of calculation
"Basis of calculation" section displays all payslips that are in "paid" status, and whose payment date is in the respective month. Based on these payslips, a voucher is created for payroll side costs. By clicking on the employee's name, you can see the details of the payslip.
Settlement points
Settlement points section creates a voucher for payroll side costs. By clicking the plus sign next to the Settlement points heading, you can open a list of the company's side cost settlement points. In the Basis of calculation section, the payroll amount is displayed for those employees who have been added to the respective settlement point and have been calculated a pay that is subject to side costs. The "Percentage" is retrieved from the settlement point settings, under "insurance percentage". The Payable amount column shows the calculated accrual amount. You can specify the date of the voucher in the "side cost accrual voucher date" field. The voucher is created according to the displayed amounts and the postings defined for the settlement points using the "create voucher" button. Read more about settlement points and their settings.
Open/Lock month
Once the voucher is created, you can lock the period using the "lock month" button. The lock is applied until the end of the processed payment month. The lock also applies to pay periods within the payment month, even if the payment date of the payslips is in the following month. "Open month" button deletes the voucher created in the view and the view opens again for editing. If the voucher already belongs to a locked month, opening the period is not possible. Read more about locks in the Payroll locks guide.
Frequently asked questions
Why is the latest month not visible in the monthly obligations list, even though pays have already been calculated for that payment month?
You can make the month visible in monthly obligations by establishing a pay period for that month. Simply having the payslip payment date fall within the month does not yet bring the new month into view.
How are calculation targets determined on the side cost accrual voucher?
The side cost accrual voucher follows the allocation curve of the payslips.
Permissions
It is advisable for the user handling obligations to have the payroll accountant role (P) and in payroll function-specific rights the "all rights" profile.
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