The earning year for annual holidays starts on April 1st and ends on March 31st of the following year. The annual holidays earned during this period are taken and paid during the holiday season starting on May 1st, unless otherwise agreed within the company. You can now save the holiday payslip for earned holidays, holiday pay, and holiday bonus in the employee information. You can also define the price of holiday pay and bonus for the holiday year in the person's information, even in situations where previous holiday year earnings are not found in Netvisor, or the holiday calculation method changes when the holiday year changes.
CONTENT
- Ending the holiday year
- Holiday payslip
- Rounding and accrual change of holiday accumulations
- Canceling the decision of the holiday year
Ending the holiday year
Calculate all salaries related to March days in advance. Calculate and check March holiday accumulations in: Salaries > Holidays > Holiday management > Holiday accumulations
Do not create a voucher at this stage.
Select "Holiday year prices and holiday payslips" and choose the employees to be processed and press from the bottom left
"Preview and create holiday payslips".
If there are errors in the holiday payslips, you can close the preview and make the necessary corrections from holiday management. After corrections, you can open the preview again. If there are many calculations, the download may take a little longer. You can track the progress of downloads with the download window.
If you interrupt the loading of the preview, you can use the Continue button to view the holiday payslips that were formed before the interruption.
You can proceed by selecting "Continue to the next step".
Select the holiday calculation rule.
At this stage, you can decide how the employee's holiday settings are saved in the Holiday year prices and holiday payslips view. This affects the price at which the employee's holidays will be paid during the holiday year. User guide: Holiday year prices and holiday payslips
If "User-entered value" is selected as the calculation rule, both a fixed holiday price and a holiday bonus day price must be saved for the employee.
When "User-entered value" is selected as the calculation rule for the employee, the holiday price is fixed, and the holiday payslip will not show the annual holiday calculation formula.
After saving the settings and creating the holiday payslips, return to the Holiday year prices and holiday payslips view, where the selected settings are visible.
Holiday payslip
The holiday payslip is visible on the Holiday year prices and holiday payslips tab for the employee, on the right side
Multiple holiday payslips can be created, and these will remain visible on the page unless they are specifically removed by opening the payslip link and selecting "Delete".
The employee only sees the latest holiday payslip. Completed holiday payslips are visible to employees in the browser version, on the payslips page.
Rounding and accrual change of holiday accumulations
If the company uses rounding of holiday day accumulations, the holiday days, holiday pay, and holiday bonus generated from this are added to the accrual changes of the following month. By approving the accrual change, you can add the days and euros formed from rounding to the holiday pay debt and record the accrual in bookkeeping. In this case, the holiday pay debt only includes whole holiday days. Rounding of holiday days is enabled by default in all companies, you can check and change the setting on the Payroll settings page under: Salaries > Settings > Payroll settings
After this, you can create the voucher for holiday accruals.
Canceling the decision of the holiday year
If you notice an error, you can cancel the decision of the holiday year for an individual or multiple people.
The decision of the holiday year can be canceled in the following way:
- Delete the created holiday payslips by opening and selecting "Delete". Please note that deleting the holiday payslip does not reset any settings or formed accrual changes.
- Reset the holiday settings from the Holiday year prices and holiday payslip view. Remove the selection from all holiday calculation methods and save, which will remove the saved settings and prices. After this, the view will read "Use the employee's current holiday calculation methods".
- Consider rounding. If rounding has been used, the final sum and accrual changes include rounding. You can reset rounding from the Holiday pay debt view.
After these actions, you can start over and create the holiday payslip.
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