Netvisor's user-based fees and transactions : Netvisor

This guide covers transaction fees for Netvisor service invoices

CONTENT

Netvisor package pricing
User-based fees
Bank transactions
Invoice sending and receiving
Other transactions

Netvisor package pricing

User-based fees

Payroll service

The charging basis for the payroll service is user-specific, i.e. the charge is added to the invoice if the service is enabled for the employee. The mere activation of the Payroll section in the Netvisor Store does not result in a charge. If the services are enabled, a payroll debit will be added to the invoice even if no payslip has been generated. It is therefore advisable to turn off the services for those persons who do not need to calculate payroll.

You can view the payroll being turned on if you have P rights or all payroll rights per function. To view the status of the services in the employee list, select the columns for access rights and then select "Pay". Please also check for employees who do not have a valid employment contract. If such employees have a service on, they will also be charged. These will be displayed in the list of employees under the button "Show in list".
If you close payroll services behind employees, the service will close and the charging basis will end at the end of the current month.

Detailed information and instructions for managing employee services can be found: Payroll and Travel sections billing bases

Travel and expense reports

A per-user charge for the Travel and Expense Reports service is incurred if the service has been activated in the Netvisor Store, and also selected for the employee. In addition, the employee must have used the service during the month to be invoiced. The functions that activate the charge are the creation of a travel expense report transaction and/or the use of the Visma Scanner receipt scanner.

A chargeable transaction is created when a new transaction row is created for a travel expense report, i.e. the creation of a travel expense report header is not yet charged. When rows are added to a travel expense report, for example in June and July, a charge is created for both months. There is no charge for editing an existing travel expense report row. There is no charge for acknowledging, approving, or paying a travel expense report. If the section is activated in the middle of the month, transaction fees for receipts imported via eScan up to the activation date and the travel and expense report service charge for the whole month will be charged.

You can find out which users have been charged on the invoice if you wish:
Payroll > Employee list > Show columns > Access > Travel > Update view: you can see in the Travel column who has the service and who does not.

Who has submitted a travel expense report and search for paid travel expense reports:
Travel > Open travel and expense reports > Advanced search > Put the desired date range > Put a tick in the "Show paid" field, leave the "Search word" and "Employee" fields blank > Search.

Detailed instructions for payroll and travel sections billing bases can be found here: Payroll and Travel sections billing bases

Authorisation of auditor

Auditor rights are charged for persons in the company's environment with auditor rights. If the auditor's main company is in Netvisor auditors, the charge can be limited by the user's validity period. Auditor and tax auditor access rights

Bank transactions

Factoring to financial institution

When a company has made an agreement with a finance company to finance its receivables, the company's invoices are sent to customers through the finance company. On the Netvisor invoice, this is shown under the item factoring to financial institution.

Netvisor supports finance companies such as Guida, Nordea Finance, OP Corporate Bank Plc / Pohjola Bank Plc, and Danske Bank.

Payment

The debit of a payment transaction consists of payments sent to the bank, i.e. payments of purchase invoices and bank transfers. Payments do not include the payment of wages and salaries, which are charged on the invoice as repetitive payments. Foreign payments constitute a separate debit under "Foreign payment". Payments imported into Netvisor via integration are charged under the product "External payment".

Reference payment

When a bank sends machine-readable reference payments to Netvisor, this creates a transaction debit. The debits for the reference transfers therefore consist of the reference transfer transactions that appear in the bank account.

Retrieval of account balance

A balance search is charged when a customer requests a balance for a bank account in Netvisor using the "Update balance" function.

Bank statement

A bank statement charge is created when a bank delivers a bank statement to Netvisor in accordance with a payments traffic agreement. Bank statements can be found in Netvisor under the Financial Management section. Note that bank statements may arrive in Netvisor at the turn of the month only in the following month. As a result, they may not appear on the invoice for the month to which they relate. Thus, fewer bank statements may have been invoiced for the previous month.

Repetitive payment

When salaries are paid from Netvisor, these transactions appear on the invoice as "Repetitive payment". A repetitive payment differs from a regular payment in that when a payment is made through the Payslip section as a repetitive payment, the payments are sent to the bank on a timed basis, i.e. they are received in the employee's account on the salary payment date defined in the material. Payments made through the other sections are sent to the bank as bank transfers, i.e. they are received 1-3 banking days after the due date.

Invoice sending and receiving

Reference payment

PDF-eKirje

PDF-eLetter printing service charges include sent sales invoices, vendor letters, and payslips. PDF-eLetter additional page charge is generated when there are more than one page sent, i.e. additional pages are charged separately. Also, if the print is made on both sides of the same sheet of paper, an additional page is charged. Charges for colored and foreign printing services are charged separately according to the price list.

Printing service for e-invoices (PDF)
Printing service for e-invoices (PDF), colour
Printing service for e-invoices (PDF), nat’l extra page
Printing service for e-invoices (PDF), nat’l extra page, colour
Printing service for e-invoices (PDF), Priority
Printing service for e-invoices (PDF), int’l
Printing service for e-invoices (PDF), int’l., colour
Printing service for e-invoices (PDF), int’l. extra page
Printing service for e-invoices (PDF), int’l. extra page, colour

Invoicer notification (SI Message)

SenderInfo, or SI message, is a notification by which the billing company informs banks and consumers of readiness to send consumer e-invoices and direct payments. It acts as a consumer e-invoice agreement between the billing company and the bank.

Receiver notification (RI message)

Receiver notification, or RI message, is an agreement between the consumer and the billing company for consumer e-invoicing. It is always linked to an existing SI message. Each consumer receives an RI message to the billing company, which informs the consumer's e-invoicing data. RI messages are sent to the billing company when a new consumer selects the company as their biller from their online bank. If the consumer's information changes, an RI message of type CHANGE is sent, and if the consumer wishes to terminate the consumer e-invoicing agreement, an RI message of type DELETE is sent.

Purchase invoice scanning service, Purchase invoice scanning service additional pages

A charge is generated when material routed to the scanning service (in PDF format via email or as a paper invoice by post) is scanned into Netvisor.

A transaction fee is charged for scanning and recognizing the invoice data. If the invoice has multiple pages, additional pages are charged per piece. Also, material that is not recognized as a purchase invoice is scanned and charged the normal transaction fee. Pricing is based on the volume class, which is determined by the number of sales and purchase invoices, and transaction fees are charged according to the current price list.

When the scanning service is closed on Netvisor's side, material is still sent to the company for 60 days after the scan account is closed.

More information on the subject can be found here.

We recommend that vendors are sent up-to-date invoicing addresses so that invoices are no longer sent to the old scanning service address. The invoicing address notice can be printed or sent directly from Netvisor. Instructions can be found here.

Email document

The actions that activate the charge for an email document are sales invoices, sales orders, and electronic signature invitation messages sent by email.

Transaction-based purchase and sales invoices

Transaction-based sales and purchase invoices are debited to the invoice at the point when a voucher is created for the invoice. For purchase invoices, a receipt is created when the invoice is verified and accounted for. For sales invoices, the receipt is created at the moment the invoice is sent. You can check the date of the receipt by drilling down into the receipts.

Please note that in the Basic package, sales and purchase invoices always generate a transaction-based charge and an additional charge based on the receiving or sending channel. In other packages, only the receipt or dispatch channel debits are included. If the Basic package is activated or deactivated in the middle of the month, transaction-based charges will be applied to purchase and sales invoice receipts created during its validity. Therefore, the same month's invoice may include charges for both the Core package and transaction-based sales or purchase invoices.

If an incorrect invoice is received in the ledger and it is deleted or invalidated, no charge will be made. If only ML vouchers have been recorded, a charge will also be generated. If an invoice received in September is accounted for and verified in October, the charge will only appear on the October invoice.

E-invoice attachment

A charge is generated when an attachment is included with an invoice sent as an e-invoice.

Sending of e-invoice

An e-invoice sending charge is generated for the invoice when e-invoices are sent from the company's Netvisor during the billing period.

Receiving of e-invoice

An e-invoice receipt charge is created for an invoice when e-invoices are received by the company's Netvisor during the invoicing period.

Other transactions

Material copy service

1. Self-service material copy:

A charge is generated when the material copy is fully completed
The charge is per month, i.e. you can make multiple downloads during the same month with one charge
Different people can make downloads, the charge is still only generated once a month

2. Automatically taken material copy upon termination:

The charge appears on the last service invoice
The actual copy is created only after the termination period (after the last day of use)
Note! If you take the material copy yourself before termination and also select the automatic copy, a double charge may occur

eScan document

eScan charges are generated from receipts or vouchers imported via the Visma Scanner mobile application, eScan email import, or eTasku. Charging is transaction-specific, see our current price list here. If the user importing the invoice is using the Travel and Expense Reports service, the transactions are included in the fixed monthly charge for travel and expense reports, which is per employee. Please note that if the Travel & Expense Reports service is activated in the middle of the month, eScan transactions made before then will still be charged on a transaction basis. The eScan transactions made can be viewed in the Netvisor Extensions - eScan data processing view.

Here you can find the eScan data processing instructions: eScan data processing in Netvisor

Intrum debt collection assignment

A transaction fee is charged for sending invoices to Intrum's collection service based on transaction volume. Intrum Oy's Reminder and Collection Service can be activated by contacting Intrum Oy and making an agreement with them to start using the service. When the information about the activation of the collection service is received from Intrum to Netvisor, the service is automatically activated.

Electronic signature

Electronic signatures made through the Visma Sign service integrated into Netvisor are charged with this product.

Text message

SMS debits can consist of SMS messages sent in the electronic signature service, a separate "send SMS" function for the employee, and authentication SMS messages for purchase invoice reminder messages. You can easily replace authentication SMS messages by using a fixed PIN code. Detailed instructions for communication can be found in the following link: Communication about purchase invoices

Income register

Salary information notifications and separate notifications are charged on the Netvisor invoice under the same product name Income register notification. The transaction fee is only charged for new notifications, not for replacement or rejected notifications.

Salary information notifications are generated:
1) from paid salaries
2) from the payment of travel expense reports (if they include per diems or mileage allowances)
3) from paid pay advances
4) from reporting an international situation.

Salary information notifications can be retrieved monthly in Netvisor in the view Payroll > Payroll > Salary information notifications

A separate notification is made monthly by each company in the employer register. A separate notification is made every month even if no salaries, travel expense reports, pay advances have been paid, or no notification of an international situation has been made.

Separate notifications can be found in Netvisor: Payroll > Payroll > Separate notifications

E-salary

E-salary charge is generated from sending payslips electronically to employees' online banks. The charge is based on the number of e-salary documents sent.

Keywords: Netvisor, billing, charging bases, user-specific charge, transaction-based charge, payroll service charge, travel and expense reports, Visma Scanner, Income register notification, E-salary, salary payment, e-invoice sending, e-invoice receiving, purchase invoice scanning, transaction-based invoices, email document, reference payment, payment transactions, bank statement, balance search, Factoring, auditor authorisation, material copy, electronic signature, SMS, Intrum, collection assignment, PDF-eLetter, price list

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.

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