Permissions: Supervisor Role (E)

This instruction describes the rights and functions of the Supervisor role (E). The instruction covers setting the role, viewing payroll information and PDF prints, and approving payrolls according to the company hierarchy.

Table of contents

• Viewing payroll information
• Viewing payslip PDF prints
• Approving payrolls
• Setting the role
• Employee management
• What can be done with the E role

A user with the Supervisor role (E) has the right to access information about employees to whom they have company hierarchy factual verification or approval rights. Utilize the role for approving payrolls. The Supervisor role (E) is only given to users who have the right to view employees' payslips and payroll information.

Viewing payroll information

1. Give the Supervisor role (E) to the person who approves payrolls. The role entitles viewing all employee information and payroll information according to the company hierarchy. With only company hierarchy approval or factual verification rights, payroll information is not displayed; specific payroll function rights are needed alongside.
2. Build the desired supervisor-employee structure using the company hierarchy and its rights so that, as a supervisor, you have rights to certain employees' information and to view their payroll information.
3. Define in the company hierarchy whose employee information you, as a supervisor, are allowed to see.
4. Define in the specific payroll function rights what information you, as a supervisor, can view or edit.

Viewing payslip PDF prints

1. View employees' payslips in the employee information, on the Payslips tab.
2. This way, the Supervisor role (E) can check paid payslips even after payroll processing. 

Approving payrolls

1. Use the Supervisor role if you want to use a voluntary payroll approval phase in the company.
2. For payroll approval, define edit rights for payroll approval in the specific function rights and the E role.
3. With these rights, approve calculations from employees to whom you have approval rights through the company hierarchy.
4. Apply the E role in this way to a team leader, the company's HR manager or company management, as the employees to be processed can be limited through the hierarchy.

Read more: Payroll approval

Setting the role

You can open the view or perform the function by selecting Service management > User rights management.

1. Open Company menu (company name) > Users and user rights > Users and roles > click the user name > Pay, working hours and travel
2. Give the Supervisor role (E) either as the accounting office administrator (TPK) or as the same company's administrator with KH rights. Note that you cannot, as a user, set rights for yourself.
3. Set the Supervisor role (E) on the user rights management page in service management.

Employee management

1. With the Supervisor role (E), you can also view employees' payroll information.
2. Note that, unlike the payroll accountant role (P), the E role follows company hierarchies, so a user with the E role only sees employees according to company hierarchy rights.

Read more about employee management: User rights: Employee management

What can be done with the E role

Check from the table below what can be done with the E role.

Frequently asked questions

• Who can set the Supervisor role (E)?
  Give the Supervisor role (E) either as the accounting office administrator (TPK) or as the same company's administrator with KH rights.
• Can a user set the Supervisor role for themselves?
  You cannot set rights for yourself.
• What payroll information can be seen with the Supervisor role?
  With the role, you can view all employee information and payroll information according to the company hierarchy.
• Where can I find the payslip PDF prints?
  View employees' payslips in the employee information, on the Payslips tab.
• What rights are required for approving payrolls?
  For payroll approval, define edit rights for payroll approval in the specific function rights and the E role.

Keywords

Supervisor role, E role, company hierarchy, payroll, viewing payroll information, payslips, approving payrolls, employee management, user rights, service management

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