This guide provides instructions on how to manually add a payment to an invoice, delete or edit a manual payment, and record a zero-sum invoice as paid from the accounts payable view.
CONTENTS
- Adding a manual payment entry to an invoice
- Deleting a manual payment
- Correcting a payment in accounts payable and accounting
- Recording a zero-sum invoice as paid
Adding a manual payment entry to an invoice
A payment can be manually added to an invoice by opening the invoice from the purchase invoice list and selecting "Show payments" from the purchase invoice actions. The system displays all payment files related to the invoice that have been transferred to the bank.
A new payment is added by selecting the button Add new payment. Then, choose the desired source from which the payment was made: for example, a bank account or cash. Next, select the actual payment date and amount. If the paid amount is less than the open amount of the invoice, the purchase invoice will not move to the Paid status. Finally, save the invoice and proceed either to the invoice voucher or the accounts payable view.
Deleting a manual payment
A payment can be deleted from the system by navigating to Purchases -> Payments -> Payment listing. Deleting a payment requires the KP role. From the view, select the correct supplier and all payments. The system lists all payments related to the supplier.
If the payment has its own voucher, it must first be voided by navigating to the voucher and voiding the entire voucher through the Voucher-specific actions button. The number of the voided voucher appears crossed out in the payment listing. If the voucher is already voided or does not exist, the payment can be deleted through the Delete function.
Correcting a payment in accounts payable and accounting
Navigate to Purchases > Payments > Payment listing and search for payments with suitable search criteria. In correcting a payment, both the payment line in accounts payable and the accounting voucher must be edited. The voucher can, for example, be opened in another tab by right-clicking its number, after which it can be opened in edit mode through the Voucher-specific actions button, changes are made, and saved. The accounts payable is corrected by clicking the three dots at the end of the line and then clicking the edit link.
Recording a zero-sum invoice as paid
To remove a zero-sum invoice from the accounts payable view, a zero-sum payment must be recorded for it.
Keywords: payment, manual payment, payment entry
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