This guide explains the payment listing view in Netvisor and its usage. In the payment listing view, you manage and review the company's payments for the fiscal year. In the view, you can view payments, edit them, and organize them according to search criteria.

Contents

Open payments by selecting Purchases > Payments > Payment listing. You can access the view if you have at least read or edit rights to payment transaction management in function-specific rights. With read rights, you can view information but not edit it.

View

By default, the view shows payments for the active fiscal year. The time period can be manually adjusted as desired.

  • Change the time period by entering the desired date range in the period fields.

With the payment search criteria, you can search the company’s payments by vendor. If the vendor field is left empty, the program retrieves all payments for the selected period.

  • Enter a vendor in the vendor field if you want to limit the payments to a specific vendor.
  • Leave the vendor field empty if you want to retrieve all payments for the selected period.

By default, all payments for the review period are shown. This selection can be modified from the dropdown menu. Other selections limit the list to payments that are unallocated, meaning they need to be handled and allocated either to a voucher or an invoice.

  • Open the dropdown menu and select whether to show all payments or only unallocated payments.
  • Handle and allocate unallocated payments to a voucher or an invoice as needed.

The information in the view can be organized using the arrow buttons in the column headers. The view can, for example, show payments in payment date order.

  • Press the arrow button in the desired column header if you want to sort the listing by that column.

Terms

Source: "Manual" means that the invoice was created manually. This payment can be edited or deleted from the "three dots" icon at the end of the row.

  • Press the "three dots" icon at the end of the row if you want to edit a manual payment.
  • Select the delete function behind the "three dots" icon if you want to delete a manual payment.

"Manual payment service fee" means that the invoice was created manually. In practice, this is the same as manual, but during the manual payment creation, the payment service option was selected. This payment can be edited or deleted from the "three dots" icon at the end of the row.

  • Press the "three dots" icon at the end of the row if you want to edit a manual payment service fee.
  • Select the delete function behind the "three dots" icon if you want to delete a manual payment service fee.

"Credit note" means that two invoices have been matched with each other: one debit invoice and one credit note. These payments cannot be deleted, but the matching can be undone from the end of the row. Releasing must be done for both the debit invoice and the credit note.

  • Press the action icon at the end of the row if you want to undo the matching between the credit note and the debit invoice.
  • Undo the matching for both the debit invoice and the credit note so that the matching is completely removed.

If credit note matchings are removed, there are two rows for the transaction. The amount is both positive and negative. Both rows are removed, but the vouchers are not deleted or invalidated because these are cross-linked purchase invoice vouchers.

"Payment created automatically from bank statement" means an automatically generated payment based on the bank statement.

For the voucher and invoice, there is a "Link" option if there is no voucher and/or invoice on the row. Linking the voucher brings up those OS vouchers that have the same debit amount as the invoice and were created on or after the invoice date. The recipient's name must be in the voucher description, and the voucher must not be on a locked period.

  • Press "Link" in the voucher column if there is no voucher on the row.
  • Select from the list an OS voucher that has the same debit amount as the invoice, was created on or after the invoice date, has the recipient’s name in the description, and is not on a locked period.

Linking the invoice brings up those invoices that meet all the following criteria:

  • the invoice vendor is the same as the payment
  • the purchase invoice amount matches the payment amount
  • the purchase invoice reference number matches the payment
  • the purchase invoice due date is less than the payment date.
  • Press "Link" in the invoice column if there is no invoice on the row.
  • Select from the list an invoice where the vendor is the same as the payment, the purchase invoice amount matches the payment amount, the purchase invoice reference number matches the payment, and the purchase invoice due date is less than the payment date.

Note! If you are deleting an accounts payable payment transaction linked to an accounting voucher, delete the voucher first. If you delete the payment transaction first, the voucher must be invalidated afterward. Editing or deleting is not possible if the transaction is in a locked period, e.g., for VAT.

  • First delete the accounting voucher if a voucher is linked to the payment and you want to delete the payment.
  • Invalidate the voucher if you have deleted the payment before deleting the voucher.
  • Check that the transaction is not in a locked period if editing or deleting is not possible.

Frequently asked questions

Where can I find payments in Netvisor?

You can find payments by selecting Purchases > Payments > Payment listing.

Why can’t I edit payments?

Editing is not possible if you only have read rights to payment transaction management or if the transaction is in a locked period, e.g., for VAT.

How do I filter the view to show only unallocated payments?

Select the option in the payment listing view dropdown menu that shows only unallocated payments.

How do I link a voucher to a payment?

Press "Link" in the voucher column on the row and select an OS voucher that has the same debit amount as the invoice, was created on or after the invoice date, has the recipient’s name in the description, and is not on a locked period.

How do I link a purchase invoice to a payment?

Press "Link" in the invoice column on the row and select an invoice where the vendor is the same as the payment, the purchase invoice amount matches the payment amount, the purchase invoice reference number matches the payment, and the purchase invoice due date is less than the payment date.

What does "Payment created automatically from bank statement" mean?

It means that the payment is generated automatically based on the bank statement.

What should I do if I want to delete a payment that is linked to an accounting voucher?

First delete the accounting voucher. If you delete the payment first, invalidate the voucher afterward.

Keywords

Netvisor, payment listing, payments, accounts payable, manual payment, manual payment service fee, credit note, payment created automatically from bank statement, voucher linking, invoice linking, locked period

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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