This guide explains the payment listing view in Netvisor and its usage. In the payment listing view, you manage and review the company's payment transactions for the fiscal year. You can view payment transactions, edit them, and organize them according to search criteria.
Contents
You can find payment transactions in Purchases > Payments > Payment listing. You can access the view if you have at least read or edit rights in the payment transaction management section in function-specific rights. With read rights, you can only view information but not edit it.
View
By default, the view shows payments for the active fiscal year, but the time period can be manually adjusted as desired. Payment search criteria can be used to search for company payments by vendor. If you do not enter anything in the vendor field, the program will retrieve all payments for the specified time period.
By default, all payments for the review period are shown, but this selection can be modified from the dropdown menu. Other selections limit the list to payments that are unallocated, meaning they need to be handled and allocated either to a voucher or an invoice.
The information in the view can be organized using arrow buttons to get a listing, for example, in payment date order.
Terms
Source: "Manual" means that the invoice was created manually. This transaction can still be edited or deleted from the "three dots" icon at the end of the row.
"Manual payment service fee" means that the invoice was created manually. In practice, this is the same as manual, the only difference is that during the manual payment creation, the payment service option was selected. This transaction can still be edited or deleted from the "three dots" icon at the end of the row.
"Credit note" means that two invoices have been matched with each other. One debit invoice and one credit note. These transactions cannot be deleted, but the matching can be undone from the end of the row. Releasing must be done for both the debit invoice and the credit note. If credit note matchings are removed, there are two rows for the transaction. The amount is both positive and negative. Both rows are removed, but the vouchers are not deleted/invalidated because these are cross-linked purchase invoice vouchers.
"Payment created automatically from bank statement" means an automatically generated transaction based on the bank statement.
For the voucher and invoice, there is a "Link" option if there is no voucher and/or invoice on the row. Linking the voucher brings up those OS vouchers that have the same debit amount as the invoice and were created on or after the invoice date. The recipient's name must be in the voucher description, and the voucher must not be on a locked period. Linking the invoice brings up those invoices that meet all the following criteria:
- The invoice vendor is the same as the payment
- The purchase invoice amount matches the payment amount
- The purchase invoice reference number matches the payment
- The purchase invoice due date is less than the payment date.
Note! If you are deleting an accounts payable payment transaction linked to an accounting voucher, delete the voucher first. If you deleted the payment transaction first, the voucher must be invalidated afterward. Editing or deleting is not possible if the transaction is in a locked period, e.g., for VAT.
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