This guide covers the implementation of the OP Laskulaina service, its operating principles, accounting treatment, and management of various situations, such as invoice execution and service termination.

CONTENTS

OP Laskulaina is a fully digital financing service that operates as part of the Netvisor service. OP Laskulaina is applied for through Netvisor, after which it is automatically available to you – exactly when you need it. Your receivables act as collateral for OP Laskulaina. The loan amount available for withdrawal is based on outstanding domestic B2B and/or B2C receivables. All domestic euro-denominated B2B and/or B2C sales invoices and possible orders sent after implementation are notified to the service provider (after implementation, unsent invoices/orders, already existing open invoices are not transferred). Receivables are transferred to OP Laskulaina when the invoice is sent and an accounting voucher is created for the invoice. (Local printing also transfers receivables to OP Laskulaina.)

The service allows you to easily finance your business. You can see the maximum amount of credit in the Netvisor service and transfer credit to your own account directly through Netvisor. Implementing OP Laskulaina does not require an existing agreement with OP, but the service is open to customers of all Finnish banks. The service works with any Netvisor package. For more information about OP Laskulaina, visit: https://op-laskulaina.fi/

Implementation

Using the service requires that at least the accounting and sales sections of the Netvisor services are in use, and the user has one of the following access rights: User Administrator (KH), Accounting Firm Main User (TPK), Company Main User, Company User Profile, or All Rights Profile.

Factoring services cannot be used simultaneously with the OP Laskulaina service, so they must be closed before opening the service.  

The service is started from the Netvisor Store, and the software assists in the various stages of implementation:

  1. Select "Activate"
  2. The financing decision is displayed in the window that opens
  3. Define the included customers: B2B and/or B2C
  4. Set the bank account to be used
  5. Proceed to OP Laskulaina implementation
  6. Fill in the applicant/signatory information
  7. Fill in the company information
  8. Sign the agreement. The OP Laskulaina financing agreement can be signed with online banking credentials or a mobile certificate from any Finnish bank.

After the signatures, you can close the implementation.

After making the agreement, OP Laskulaina can be found in the Netvisor homepage widget, where you can start the service with the "Start Service" button



The advertisement widget, i.e., when OP Laskulaina has not yet been implemented in the company, is visible to all users. The "Apply for financing" button on the advertisement widget is only visible to those with the access rights to implement OP Laskulaina. When OP Laskulaina is in use, the widget is only visible to those with the access rights to implement the service. If the widget has been removed, it can be re-enabled by editing the start view (right side of the page) and searching for the widget in the "widget gallery". When all stages of the service implementation have been successfully completed and new receivables have been formed, the "Withdraw loan" button is activated. By clicking it, you can select the amount to be withdrawn. The loan is transferred to the account depending on the bank in 1-3 banking days. Through the settings found in the OP Laskulaina widget, it is possible to manage the terms related to the credit during the use of the service. In the settings, you can define whether the service is also used for individual customers (B2C).

If there are questions about the amount of the loan, it is advisable to contact Osuuspankki directly at asiakaspalvelu@op-laskulaina.fi 


Note: if the bank account linked to the service changes, this must be reported by email to asiakaspalvelu@op-laskulaina.fi and copied to tuki.netvisor@visma.com. We will then make the necessary changes to the service settings on the Netvisor side.

Operating principles

A transfer clause for customer payments and the service provider's credit account, which is created in Netvisor when the service is activated, are added to the sales invoice. If the customer pays the invoice directly to the company's account or the payment is manually recorded from the company's account without it having previously gone through OP Laskulaina, an automatic notification is sent to OP Laskulaina that an off-payment has occurred. An off-payment message is sent for all domestic B2B (and optionally B2C) sales invoice-related payments made after implementation that have not gone through OP Laskulaina. B2B/B2C selections can be edited during use from the settings of the OP Laskulaina widget on the homepage. We recommend that any off-payment issues are always addressed directly with OP Laskulaina at asiakaspalvelu@op-laskulaina.fi. 

Once you have implemented the service, all the company's domestic, euro-denominated B2B receivables (and optionally B2C receivables) are directed to OP's credit account until the service is terminated. If order processing is in use in the company, orders also go to OP Laskulaina for information, as orders may have an advance payment (NOTE! Orders are also sent to OP Laskulaina for information when printed locally). All domestic euro-denominated B2B and/or B2C sales invoices and possible orders sent after implementation are notified to the service provider. Please note that if invoices are paid bypassing OP's credit account, the OP Laskulaina service may be closed. The OP Laskulaina service does not work in situations where invoices are sent to customers from outside Netvisor. If B2C sales invoices are included, note that invoices to individual customers cannot be sent as consumer e-invoices (e-invoices) but must be delivered to the customer using another delivery method. Credit invoices are transferred to OP with a one-day delay when the credit invoice is matched to the debit invoice. Credit invoices must be created from the original invoice via Sales Invoice Functions > Create Credit Invoice, so that the OP Laskulaina account number appears on the credit invoice. If a sales invoice from OP Laskulaina is credited and a payment has already been allocated to it, it is possible in Netvisor to cancel the allocation of the payment and allocate it to a new invoice. Note! When reallocating, select the OP Laskulaina account and edit the MS voucher created to be similar to the vouchers automatically created by the OP Laskulaina virtual bank statement (you can view an example voucher on the OP Laskulaina bank statement). The company must always contact OP Laskulaina in such payment reallocation situations to agree on whether this is the correct procedure for the company's situation.

If an order has been sent to OP Laskulaina, it can no longer be deleted. If this order is not intended to be invoiced and it needs to be removed from view, the order must be archived.

When OP Laskulaina is implemented and the loan is withdrawn, the OP Laskulaina bank account will appear by default on the invoice. It is also advisable to keep one of the company's own bank accounts visible on the invoice form. This account does not go through the OP Laskulaina materials, but if, for example, you want to send a credit invoice as an e-invoice, a company bank account must be visible. Otherwise, the message will remain in error.

Netvisor retrieves the OP Laskulaina virtual bank statement every day, and if there are transactions, it appears in Netvisor's bank statements. There is no charge for retrieving the bank statement from either Netvisor or Osuuspankki. The purpose of OP Laskulaina is to be as real-time as possible, which is why the bank statement is always created after transaction days. It is not possible to influence the bank statement interval for OP Laskulaina.

To send invoices to OP Laskulaina, the customer card must have a business ID in the correct format (1234567-8). If an invoice sent as an e-invoice returns with an error due to incorrect address information, the customer's up-to-date e-invoicing information must be corrected on the customer card and the invoice resent.

The use of the Netvisor service is charged according to the current price list. The OP Laskulaina agreement is made with OP, so OP determines the current loan interest rate. You can find more information about OP Laskulaina pricing on the page OP Laskulaina interest and Is OP Laskulaina chargeable

Service termination requires that the loan is fully paid. You can see the remaining loan amount in the Netvisor service. If the Netvisor software is to be closed and OP Laskulaina remains, you must first contact Osuuspankki about the matter and agree with them. When closing the OP Laskulaina service, no accounting information is deleted, including OP's virtual account, meaning that already received bank statements remain in the company's environment under the "Deleted" selection of bank statements.  

Accounting accounts and voucher type

The following accounts are used in the booking of OP Laskulaina service transactions:

Existing default chart of accounts:
1701 Sales receivables
1995 Transfers in transit
1910 Bank account

New accounts created during service implementation:
1946 OP Laskulaina virtual bank account
2843 OP Laskulaina interim account
2842 OP Laskulaina
9553 OP Laskulaina interest account

The system uses the voucher type RA Financing Services for transaction bookings.

OP Laskulaina service booking examples

In the implementation of the OP Laskulaina service, OP's bank account is defined as the payment information in the information formed on the sales invoice. The sales transaction is recorded in the usual way, but the payment information is OP's account details. If a 'temporary customer' is used, it should be noted that in this case, OP's account details do not automatically update in the payment information.

In this example, sales transactions have been recorded in the usual way in sales receivables and sales. OP's bank account is visible as the payment information on the sales invoices. In the example case, sales of 124.00 euros have been recorded for Asiakasyhtiö Oy. After this, a loan to be withdrawn is formed according to the agreement.


The Laskulaina widget updates in the background within an hour  and at that time, the amount of the loan available for withdrawal is also updated. 


Loan withdrawal from OP Laskulaina

The system records a voucher for the loan withdrawal, where the withdrawn amount is visible in incoming funds and debts on the OP Laskulaina interim account.

Loan withdrawal appears on the company's bank account

When the withdrawn loan arrives in the company's bank account, the system cancels the interim account entry made for the loan withdrawal and records the withdrawal in the company's bank account and the actual OP Laskulaina account.

Customer pays the sales invoice to OP's account

In OP's so-called virtual account, in addition to the payment made by the customer, the amount used for loan repayment and interest is visible. The remaining part of the payment made by the customer arrives later in the company's bank account as a reference payment.

Loan repayment

The loan repayment is taken directly from future sales receivables payments. The system records the repayment according to OP's virtual bank statement from the OP Laskulaina debt account and the corresponding amount as a payment from sales receivables. The entry is made automatically by the system to the related sales invoice.

Loan interest

The interest expense charged on the loan is also taken from sales receivables payments according to OP's virtual bank statement. The interest is recorded on the OP Laskulaina interest account. The entry is made automatically by the system.

Remaining part of the payment 

The remaining part of the sales receivable payment made by the customer to OP is transferred to the company's bank account as a reference payment. From the system's perspective, the remaining part of the payment is a so-called partial payment, and therefore it must be ensured in the Sales Basic Information that the allocation of partial payments is enabled (Sales - Basic Information and Settings - Sales Basic Information - Allocate partial payments by default). If the sales invoice is imported via the interface, the receipt of partial payments must be allowed in the sales invoice message with the element "expectpartialpayments". 

Cash flow forecast

The cash flow forecast describing the amount of the loan and payment information can be found in the OP Laskulaina widget.

The cash flow forecast can be viewed based on due dates or payment times.

Situations where the invoice does not go to OP Laskulaina

  • A temporary customer (TEMP) has been used on the invoice
  • The invoice is in a currency other than Euro
  • The customer's country is other than Finland
  • The invoice is internal to the group (if the billing company is a group and the billing customer is marked as a group company on the customer card)
  • The invoice is imported from the interface in an open state
  • The invoice due date is "today" or in the past
  • The customer's business ID is not in the correct format, the ID must be formally correct and not in VAT format. 
  • The invoice recipient is an individual customer (if the B2C option is not included).
  • The invoice was already sent before the implementation of OP Laskulaina. Or the invoice already has a voucher before the OP Laskulaina service is implemented.
  • Credit invoice imported from the integration interface. Credit invoices must be created from the original invoice via Sales Invoice Functions > Create Credit Invoice, so that the OP Laskulaina account number appears on the credit invoice and the credit invoice information is transferred to OP.

If the invoice did not go for any of the above reasons and it absolutely needs to be included in the OP Laskulaina service, a credit invoice should be made for the invoice and matched to the original invoice, and a new invoice should be created.

Invoice sent to OP Laskulaina returns with an error

The "Cancel Invoice" function is not available for an invoice sent to OP Laskulaina because the invoice has already been sent as a basis for credit to OP. 


In such a case, if the invoice requires correction, the erroneous invoice must be credited and a new invoice created with the corrected information.

OP Laskulaina and credit loss

A credit loss entry must be made manually for the invoice, i.e., open the invoice and Sales Invoice Functions > Add Payment and select credit loss as the processing method. It is also good to send information to asiakaspalvelu@op-laskulaina.fi.

If a collection service (Duetto or Intrum) is also in use at the same time, no information about the credit loss entry is sent to the collection company, so if this is used, the collection company must also be contacted. Collection continues normally otherwise.

Service termination

OP Laskulaina can be deactivated through the Netvisor store. Click the in-use button in the OP Laskulaina section, and a new window will open. From there, you can press terminate service. 

Note: The service will only close when the debt is fully paid and the invoices sent to the service as collateral for the loan have been processed. You can see the status of the service closure in the OP Laskulaina widget. After closing, it is possible to apply for a new OP Laskulaina service agreement. 

Invoice payment does not automatically match the invoice, even if the reference matches.

This can be due to two reasons.

1. If the invoice was made manually, check the sales basic information and settings and from there the sales basic information, that the option allocate partial payments by default is selected. This must be selected before the invoice is made for it to work for the payment of that invoice. 

2. If the invoice was made through the interface, the invoice message must have the value 1 in the expectpartialpayments field. 


https://support.netvisor.fi/fi/support/solutions/articles/77000554152-myyntilaskun-tai-tilauksen-tuonti-salesinvoice-nv


Bank statement is missing from OP Laskulaina

A bank statement can be retrieved retroactively from OP Laskulaina for the last 7 days. If the missing bank statement is older than this, payment information for the missing days must be requested from OP at asiakaspalvelu@op-laskulaina.fi and these must be manually entered on the invoices concerned. 

Keywords: OP Laskulaina, financing services, sales invoices, implementation, loan withdrawal, termination.




This article has been translated using an AI-based translation tool.

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