Handling of Hourly Pay Flexitime

This guide describes the activation and utilization of flexitime tracking for hourly paid employees in recording working hours. The instructions include creating record types, defining salary types, and examples of work hour entries and payslip formation.

Table of contents

• Activation of flexitime tracking for hourly paid employees
• Frequently asked questions
• Keywords

Activation of flexitime tracking for hourly paid employees

If you want to activate flexitime tracking for an employee with an hourly pay method and utilize this feature in recording working hours, perform the following actions:

1. Create a new record type by selecting Payroll > Settings > Payroll settings > Record types > Add new record type.

   Name the record type as desired, for example, "02. Flexitime addition". This record type adds to the flexitime balance but does not directly affect payroll or its euros.

   

   Do not set a calculation formula for the record type, as it is not needed in this example. It is an informative entry. In the image below, a full workday (7.5h) and one hour of flexitime have been recorded in the work hour entry:

   

   Help: Creating a record type visible on the payslip

2. Create a salary type for flexitime leave by selecting Payroll > Settings > Payroll settings > Salary types > Add new salary type.

   This salary type is handled on the payslip when flexitime leave is taken (as the target salary type). Also, add this salary type to the formula of the "Salary in money" salary type.

   Help: Create a new salary type

3. Create a record type for paying flexitime leave.

   In this example, it is "002. Flexitime leave payment". Give it a calculation formula that calculates the row sum on the payslip according to the hourly pay for the flexitime leave recorded for the salary type created in step 2:

   

   Note that the flexitime leave to be paid in the work hour entry "reduces" the flexitime balance, as it does not affect the flexitime calculation and the recorded normal hourly work does not meet the requirements of a full workday:

   

4. Handle the recorded work hours on the payslip.

   When accumulated and taken flexitime leave is included, it looks like this:

   

Frequently asked questions

How does flexitime addition affect pay?
The record type used for flexitime addition is an informative entry that adds to the flexitime balance. It does not directly affect payroll or its euros.

Which formula should the flexitime leave salary type be added to?
The salary type created for flexitime leave should be added to the formula of the "Salary in money" salary type.

Why does the flexitime leave payment reduce the flexitime balance?
The flexitime leave to be paid reduces the balance because it does not affect the flexitime calculation, and thus the recorded normal hourly work does not meet the requirements of a full workday.

Keywords

hourly paid, flexitime tracking, work hour entry, record type, salary type, flexitime balance, flexitime leave, payroll