Sympa Integration

Netvisor - Sympa integration enhances payroll efficiency by managing both employee information and payroll maintenance within a single system. Information is maintained in Sympa, from where it automatically updates to Netvisor. The integration implementation is always done in collaboration with Sympa, and the process begins by filling out the integration activation form on Sympa's website: https://netvisor.fi/sympa/

• Operational logic
• Transferred data
  • Employee information
  • Employee employment information
  • Employee pay basis and benefits
  • Employee calculation targets
  • Bonuses and one-time compensations (once a month)
  • Holidays

Operational logic

In the Netvisor - Sympa integration, information is maintained in Sympa. Employee information, employment information, calculation targets, pay basis, and benefits are automatically transferred from Sympa to Netvisor daily between 22:00-23:00. Bonuses and other one-time compensations are transferred once a month (the transfer date is defined in Sympa). Holidays and absences are transferred once a month.

Transferred data

Information is transferred from Sympa to Netvisor; no data is transferred from Netvisor to Sympa. The following information is transferred daily:

• Employee information
• Employee employment information
• Employee pay basis and benefits
• Employee calculation targets (if enabled)

Information transferred once a month:

• Bonuses and one-time compensations
• Holidays

Employee information

• Employee information is retrieved from Sympa and compared to Netvisor's data. If the employee is not found, a new employee is added. In other cases, employee information is updated in Netvisor.

• Before adding a new employee, the start date of employment is checked. A new employee is added only if the start date of employment is less than 14 days. If the employment starts more than 14 days ahead, the employee is not added.

• Foreign citizenship is checked in Sympa and added to Netvisor as a foreign employee.

Employee employment information

• Employment valid in the previous month and the current day is retrieved from Sympa.

• Employment information is added to Netvisor if no previous employment is found with the same start date. If the start date of employment is the same, the information is updated.

Employee pay basis and benefits

• Employee pay basis is retrieved from Sympa and compared to Netvisor's data.

• Each employee's pay information is checked in both systems.

• It is checked that the pay is valid for the period starting from the previous month.

• Pay basis is not updated if they match in Sympa and Netvisor.

• Pay basis is updated if they do not match.

• Expired pay information is not considered.

• Updated pay information is sent to Netvisor.

• If there is no updated pay information, the process moves to the next employee.

Employee calculation targets

• Employee calculation targets are retrieved for the current day from Sympa.

• It is checked whether the employee is found in Netvisor.

• If the employee is found, default calculation targets are added.

• If default calculation targets are not found, the verification process ends.

Bonuses and one-time compensations (once a month)

• Bonuses and other one-time compensations to be paid in the current month are retrieved from Sympa.

• The transfer date for bonuses and one-time compensations is set in Sympa.

Holidays

• Holidays are transferred from Sympa to Netvisor once a month.

• On the first day of the month, holidays recorded for the previous month are retrieved. If a holiday spans two months, the remaining holiday days are transferred in the next month's transfer.

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