CONTENT
Through payroll reports, it is possible to report payroll transactions with various sorting and search criteria. By default, the first report that opens is the Salary type statistics report, which shows all payroll transactions totaled by salary type. The same information is displayed in different order on other tabs of the payroll reports. Payroll reports show all generated payroll transaction rows, regardless of their status, so it is possible to report transactions from payslips that are in progress. Payroll reports can also be used to generate a salary certificate.
Generating report
Payroll reports can be found here: Pay > Reports > Payroll reports. It is possible to provide many different search criteria for the report.
Report format
Report format menu is used to select the format in which the data is presented. Regardless of the selected format, all different formatting tabs are displayed after generating the report. The selection affects which tab you are directed to in the report.
- Salary type statistics
- Salary type statistics by person
- Person statistics by pay period
- Pay period statistics
- Cost object statistics
- Salary certificate
Period
Period selection defines the date information based on which the data is retrieved. Data can be retrieved based on the voucher date, pay period end date, or salary payment date. From the dropdown menu, you can select a specific month or the entire financial period. The lower date restriction allows you to freely define the desired time period either by typing the desired date range or selecting the days from the calendar view.
Salary model
Salary model selection defines the report to display only the information of a specific salary model.
Employee
Employee selection defines the report to display only the information of a specific employee.
Salary type
Salary type selection allows you to choose the report to display only the information of a specific salary type. The salary type menu shows all salary types visible in company-specific salary types. By default, the report shows salary types with the selection "Displayed in reports". You have the option to select "Show also non-reportable salary types". You can select multiple salary types from the search box by clicking the selection box to activate it.
Cost objects
Cost objects selection allows you to choose which cost objects the data is reported for.
You can select multiple cost objects from the search box by holding down the Ctrl key while selecting the desired rows with the mouse pointer.
Once the search criteria are selected, click the "Show report" button.
The opened report shows all report formats on their own tabs according to the search criteria. The report always displays, regardless of the selected "Report format", all five different options.
- Salary type statistics
- Salary type statistics by person
- Person statistics by pay period
- Pay period statistics
- Cost object statistics
Saving report shortcut
Payroll reports allow you to save a shortcut from the desired report, so you can always use the desired report template, where you can change the period.
If you want to save the report template to shortcuts, first fill in the report search criteria, then click "Save shortcut" at the bottom.
After saving, the report template you created can be found on the "Shortcuts" tab of the payroll reports. From the view, you can open the desired report template or delete it if necessary 
When you open a report from shortcuts, you can define the desired period in the date selection from which the report is generated.
Payroll reports can also be saved for other users besides yourself. If the shortcut needs to be removed from other users, it can be done by the user who created the shortcut. The user can also delete shortcuts created for them.
To delete a shortcut, the user must have the following rights:
- P-role and sufficient payroll-specific rights
- User administrator (KH) rights
- Sales, products, purchases, and financial management-specific edit rights in:
- Basic reporting
- Basic accounting functions
- Accounting report search criteria
Salary certificate
The salary certificate prints information from three different periods:
- From the requested period
- The last 6 months from the end date of the search criteria
- Earnings for the calendar year according to the end date of the search criteria
All salary types used in payroll are printed on the salary certificate. The top of the salary certificate shows the same information as the employee's payslip PDF printout. The salary types visible on the salary certificate cannot be edited or hidden.
Access rights
Payroll reports function requires the following access rights:
- Payroll accountant (P) role and edit rights in "reporting" from specific rights
or
- Supervisor (E) role, edit rights in "reporting" from specific rights and company hierarchy approval rights for employees whose information you want to review.
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