This guide explains how to bypass the VAT lock in Netvisor. When VAT is calculated in a company, it locks the respective month, and the VAT lock date moves to the last day of that month. The VAT lock prevents the modification of transactions to ensure that no entries affecting VAT are made and that changes are not left unreported to the tax authorities. However, there are situations where a past transaction needs to be modified, and the period is already locked after VAT has been recorded.
In such cases, a VAT lock bypass must be made for the desired month, after which the transactions of that month can be modified. The bypass is personal, meaning only the person bypassing the lock can modify old transactions. The lock remains in effect for other users.
There are three different places in Netvisor where you can bypass the lock. One is by navigating from the VAT calculation to the VAT lock bypass tab in the top menu.
Another option is the Locks widget on the homepage, which directs straight to the homepage of Fiscal Year Management. The widget also shows the company's current lock dates.
The third option is to go to the Financial Management section under Financial Statements, where there is a link to Fiscal Year Management, which includes the VAT lock bypass. In Fiscal Year Management, you can see all the locks active in Netvisor (excluding payroll locks). The homepage widget also brings you to this section.
In the image, section 1 allows you to bypass the lock. Section 2 shows until which month's end the lock is currently made, and section 3 shows until which day the purchase ledger is locked. The purchase ledger lock date does not affect anything other than the purchase ledger. The VAT lock affects the entire system.
If the VAT lock is closer to the present day, then the purchase ledger lock has no effect, as the VAT lock overrides that date. The purchase ledger lock can be used if the purchase ledger needs to be locked more recently than the entire system's VAT lock.
The dates of the VAT lock and purchase ledger lock can be changed from the button in front of sections 2 and 3, allowing you to select a new day for the lock. The VAT lock date should not be moved from this section if the changes to be made affect VAT. When moving the lock in this way, the system does not invalidate the existing VAT voucher, so if VAT is recorded again for a month that already has a VAT voucher, the system records the already recorded VAT amount only to the rounding difference account. Use this date shift only with consideration and awareness of what is being done. The date shift cannot be applied to a locked or sealed fiscal year.
By clicking the link "VAT lock bypass", a view opens where you select the month for which the bypass is to be made from the dropdown menu. The list shows the months of the open fiscal year before the period lock date. When the bypass is made for the selected month, the existing VAT entry for that month is automatically invalidated in the background. The bypass is made for the month whose transaction you want to modify and for which a VAT calculation has already been formed.
If, for example, you want to modify the vouchers for January 2020, select January from the list. If the company has multiple open fiscal years, ensure the selection is for the correct year.
After activating the bypass, the view looks like this (in this case, the bypass is activated for January 2020).
The respective month is now open (only with the credentials of the person who performed the VAT lock bypass), and the necessary entries/changes can now be made for the month.
Similarly, if you look at the locks in the Fiscal Year Management view, you can see that VAT is locked for others until the end of February, except for the person who bypassed the lock. Here you can see for which month the bypass was made and who made it.
Canceling the VAT lock bypass
Once the necessary corrections to the vouchers have been made, the VAT bypass must be canceled by the user who originally bypassed it. (If the VAT lock bypass is forgotten by the person who performed it, anyone with the KP role can cancel it.) This can be done by clicking the VAT lock bypass link again in the Fiscal Year Management lock section.
This opens the view below, where you press the "Cancel bypass" button.
The Cancel bypass button directs the user to the VAT calculation for the respective month, and VAT must be recorded again from the bottom of the calculation. This way, a new VAT voucher is formed in the background to replace the previously invalidated voucher. The same rules and principles apply to the VAT calculation and its verification in this case as in a normal VAT calculation entry. Once you have recorded the VAT (and rounding difference), the voucher is formed again normally. If you have made corrections affecting the VAT period tax return, recreate the period tax return for the respective month from the self-initiated taxes view.
Balance remains on the VAT account
VAT calculation zeros the balance of the VAT liability and receivable accounts (default 1763 and 2939) at the end of the month. However, if the lock date has been manually modified, a situation may occur where the balance is no longer zero at the end of the month. In such cases, we recommend performing a VAT bypass for the respective month and then canceling it, allowing the program to recalculate VAT for that month.
If a balance remains on the system's VAT accounts from a closed fiscal year, the balances can be manually zeroed with a voucher. More about manually zeroing a voucher here.
Keywords: VAT lock, VAT lock bypass, canceling VAT lock bypass
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