This help explains how to handle a payment when a customer pays by credit card. The help includes adding manual payments to a sales invoice, processing the settlement, and editing the bookkeeping voucher.
Note! In this case, it is assumed that a sales invoice has been created for the customer in Netvisor.
In the basic sales information, the available payment methods by default are cash, credit card, and debit card. Each of these has its own bookkeeping account selected, which can be changed if necessary.
You can handle a card payment by adding a manual payment to the sales invoice. First select Sales > Sales invoices > open the desired sales invoice > select Sales invoice actions > Add payment.
- Select Sales > Sales invoices.
- Open the invoice that the customer pays with a debit or credit card.
- From the Sales invoice actions menu, select Add payment.
In the payment adding view, you can see the payment details.
- In the Account field, select the card to be used (debit card or credit card).
- Enter as the payment date the day on which the card payment occurs.
- Save the payment.
After saving the payment, the invoice is acknowledged as paid and an MS voucher is created in the bookkeeping. In the voucher, the invoice’s sales receivable is transferred to the receivable account of the selected payment method, in this case account 1711 Credit card receivables.
When the credit card company settles the receivables, the settlement comes either as a reference payment or as a deposit.
You can handle a settlement that comes as a deposit via the bank statement.
- Open the bank statement.
- Find the transaction row that corresponds to the settlement.
- Post the transaction row as debit bank credit credit card receivables.
- Handle the commission manually with a voucher.
You can handle a settlement that comes as a reference payment via the Incoming reference payments function. First select Sales > Incoming reference payments > open the settlement payment row > select Match.
- Open the Incoming reference payments function.
- Find the settlement payment row.
- Select the Match function from the row.
- Select do not match as the processing method.
- Press the Process button.
Processing the settlement creates an MS voucher in the bookkeeping, where the postings are debit bank credit sales receivables. You can edit the voucher to correspond to the receivables account you use.
- Open the created MS voucher for editing.
- Replace the sales receivables account with another receivables account you use, for example credit card receivables.
- Handle the commissions manually with the voucher.
Frequently asked questions
How do I handle a situation where a customer pays a sales invoice by credit card?
Add a manual payment to the sales invoice using Sales invoice actions > Add payment, select the card to be used in the Account field, and enter as the payment date the day of the card payment. Save the payment, after which the invoice is acknowledged as paid and an MS voucher is created in the bookkeeping.
To which account is the credit card payment posted in the bookkeeping?
The MS voucher transfers the invoice’s sales receivable to the receivables account of the selected payment method, for example account 1711 Credit card receivables.
How do I handle the credit card company’s settlement when it comes as a deposit?
Handle the settlement via the bank statement by posting the transaction row as debit bank credit credit card receivables and handling the commission manually with a voucher.
How do I handle the credit card company’s settlement when it comes as a reference payment?
Handle the settlement via the Incoming reference payments function by selecting Match on the settlement payment row, setting the processing method to “do not match”, and pressing the Process button. Then edit the created MS voucher by replacing the sales receivables account with another receivables account you use, for example credit card receivables, and handle the commissions manually.
Can I change the bookkeeping accounts of the payment methods?
In the basic sales information, the payment methods cash, credit card, and debit card each have their own bookkeeping accounts selected, and you can change these accounts if necessary.
Keywords: Card payment, credit card, sales invoice, settlement
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