This guide explains how to handle a transaction when a customer pays with a credit card. The guide includes adding manual transactions to an invoice, processing the settlement, and modifying the accounting voucher.

Note! In this case, it is assumed that an invoice has been created for the customer in Netvisor.

The payment methods available in the basic sales information include cash, credit card, and debit card by default. Each of these has its own accounting account selected, which can be changed if necessary.

When a customer pays with a debit or credit card, a new manual transaction is recorded on the customer's invoice using the Add transaction function in the Sales invoice actions menu.

When adding the transaction, select the card to be used in the Account section, and the payment date is always the day the card payment occurs.

After saving the transaction, the invoice is marked as paid, and an MS voucher is created in the accounting, transferring the invoice's sales receivable to the selected payment method's receivable account, in this case, 1711 Credit Card Receivables.

When the credit card company settles the receivables, they can come either as a reference transaction or as a deposit.

If the settlement occurs as a deposit, it is processed through the bank statement. The transaction line is posted as debit bank credit credit card receivables, and the commission is manually processed with a voucher.

If the settlement occurs as a reference transaction, it is processed through the Incoming Reference Transactions function. Open the Match function from the settlement transaction line, select "do not match" as the processing method, and press the Process button.

This creates an MS voucher in the accounting, where the postings are debit bank credit sales receivables. Open the voucher for editing and change the sales receivable account to another receivable account you use, e.g., credit card receivables. Commissions are manually processed with a voucher.

Keywords: Card payment, credit card, sales invoice, settlement






This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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