With the Netvisor mobile application, you can conveniently record working hours and travel expense reports. Read more: Netvisor mobile application
This guide covers recording working hours in Netvisor. It presents the conditions for recording working hours, different recording methods (hours and clock times), and the impact of different user roles on the rights to manage records.
CONTENT
Recorded working hours can be used to track the hours of an hourly pay employee, for payroll, and for allocation to calculation targets. For a monthly salary employee, working hours can be tracked and pay can be allocated to calculation targets. When a company has time management and calculation targets, monthly obligations can be automatically allocated to calculation targets based on working hours. Help: Allocation curve
Working hours > Record working hours
Help: Adding and editing a working hours row
Conditions for recording working hours
Payroll > Personnel > Employee listing
Ensure that recording working hours is possible by checking the following conditions. You can manage information in bulk from the employee listing.
- Person is added as an employee: Create the user as an employee (Help: creating a new employee). The validity of the employment relationship does not affect the entry of working hours.
- Person has Salaries service enabled: Activate the Salaries service for the employee. The service can be activated, for example, from the employee listing bulk action menu (Help: Employee listing).
- Person's status is active: Ensure the employee is active, as only active persons appear in the working hours entry view selection list. Activity can be easily managed, for example, from the employee listing bulk action menu (Help: Employee listing).
- Person is added to the environment as a user, e.g., with the Employee role: Note that working hours can be recorded on mobile without adding the person as a user, but the browser version requires adding access rights. Help here.
Hours or clock times
Determine with the salary model how working hours are entered in the Record working hours view or mobile application. The employee cannot choose the recording method; the payroll accountant makes the decision. Help: salary model settings.
Payroll > Payroll > Salary model management > Select salary model > Record working hours tab
In hours
- Enter hours in the form 7.5 h (meaning 7 hours 30 minutes).
- Use the automatic suggestion that calculates hours according to regular weekly working hours.
In clock times
- Enter start time and end time.
- Indicate any break taken. For example, 08:00–16:00 with a 30 min break results in 7.5 h of working time.
- You can also make two separate entries without a break (e.g., 08:00–11:00 and 11:30–16:00).
- Enter clock time in your desired format (e.g., 0900, 09:00, 9:00, 900, or 9). The program completes the information with a colon. If the field turns red, interpretation cannot be made.
Access rights
Ensure that payroll-specific rights include edit rights for the Record working hours section in time management. Help: Payroll-specific rights and roles.
No roles
Enter or edit only your own hours or those of employees for whom you have approval rights in the company hierarchy. Help: Company hierarchies.
Personal details handler (HH) role
Enter or edit working hours only for employees for whom you have approval rights in the company hierarchy.
Payroll accountant (P) role
Enter or edit working hours for all employees. This role overrides company hierarchy approval rights.
Frequently asked questions
Why can't I record working hours in the browser version, but it works with the mobile app?
Check with the company's user administrator that the employee's access rights are correct on the Users and roles page. Employees must have at least edit rights for the "Record working hours" section. There is a ready-made "Employee" profile in the access rights for employees, which provides all necessary rights for the employee, and there is no need to manually edit the rights.
Why doesn't the flexitime balance decrease even though I didn't record working hours for a certain day?
Netvisor's flexitime tracking only follows those days where time entries have been saved. More information on flexitime in its own guide. Help: Flexitime.
Why can't I confirm the open working hours of the period?
Confirming working hours is only possible for a created pay period, which must be created on the Payslips and periods page. Help: Confirming working hours.
How do I record working hours?
Netvisor has a dedicated section for recording working hours. Users can record their own working hours from Working hours > Record working hours. Recorded working hours can be used to track the hours of an hourly pay employee, for payroll, and for allocation to calculation targets. For a monthly salary employee, working hours can be tracked and pay can be allocated to calculation targets. When a company has time management and calculation targets, monthly obligations can be automatically allocated to calculation targets based on working hours. Working hours can also be recorded using the Netvisor mobile application, where the employee does not need to be separately created as a user in the company's Netvisor environment, as long as the employee is listed in the company's employee listing in Netvisor.
Keywords: Record working hours, hours, clock times, salary model, access rights, mobile application, flexitime, payroll
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