The guide covers the process of acknowledging working hours in Netvisor. It instructs how the employee acknowledges the recorded hours so that they move to approval and further to payroll to be paid.
Working hours can be conveniently recorded with the free Netvisor mobile app. Read more: Netvisor mobile app
When the employee has recorded the hour details in the Netvisor browser version, the hours are saved in the "open" status. Acknowledge the open hours of the pay period to change their status to "acknowledged". Acknowledgement transfers the information for approval and changes the status of the working hours from open to acknowledged. Acknowledged hours can be returned to open in the Working hours approval or Working hours management view.
After acknowledgement, the working hours can be approved, transferring them to payroll to be paid. If the working hours are not approved at this stage, this can still be done in the payroll process at the "Check selected pay bases" stage by the payroll accountant. If the working hours are not approved and paid, they will be transferred to the next pay period's payroll until they are approved and paid or marked as paid.
Acknowledging working hours in the working hours entry view
Pay > Payroll > Payslips and periods
- Ensure you are in the view of an open pay period. An open pay period is defined on the Payslips and periods page.
- Find the blue bar of the open pay period.
- Press the "Acknowledge open hours of the period" button. The button is visible if there is something to acknowledge in the period.
If you want to acknowledge only part of the hours of the pay period or hours other than those of the open pay period (e.g., a holiday placed in the future), perform the acknowledgement through a separate working hours acknowledgement view:
Working hours > Working hours approval
- Select the status "open".
- Select the desired time period.
- Select the hours you want to acknowledge.
- Go to the "Acknowledging working hours" link, which leads to the "Working hours approval" page.
After acknowledgement, the information is transferred to the supervisor for approval and then to payroll. Note that approved hours can no longer be edited.
Frequently asked questions
What does it mean when hours are in the "open" status?
When you have saved the hours, they are by default in this status. They need to be acknowledged to proceed to approval.
Can I edit hours after acknowledgement?
Acknowledged hours can be returned to open in the Working hours approval or Working hours management view.
What happens if hours are not approved in the current pay period?
The hours will be transferred to the next pay period's payroll until they are approved and paid or marked as paid.
How do I acknowledge only part of the hours or future holidays?
This is done through a separate working hours acknowledgement view in Working hours > Working hours approval, by selecting the desired time period and the hours to be acknowledged.
Keywords: Acknowledging working hours, pay period, working hours entry, approval, payroll, Netvisor mobile app, open hours, acknowledged hours.
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