This guide instructs on entering a holiday or absence for a date range at once and provides guidance on managing record types and setting configurations.
To facilitate the entry of working hours for longer periods, the time tracking feature includes a function that allows you to enter a holiday or absence for a date range at once.
- Select the Add holiday/absence link at the top of the page.
The function opens in its own window.
- Search for dates in the calendar.
- Provide a specification for the entry.
- Define the cost center.
Note that the record type "Annual holiday" is not default for all pay models. Create a new record type if a suitable record type for annual holiday entry is missing from the list.
Holidays and absences record types are managed in record type management. You can open the view by selecting Pay > Settings > Payroll settings > Record types.
Always record annual holidays as whole holiday days in Netvisor's working hours. For annual holidays, the unit should always be a day, not an hour. Record holiday days from Monday to Saturday. Edit holiday days from the working hours entry view if Saturday does not consume holiday days.
Use the setting "Record absence period only on weekdays (Mon-Fri)" for the annual holiday record type in cases where only five days of holiday are consumed per week. After this, the program automatically records only 5 holiday days per week when holidays are added using the Add holiday/absence function.
Check the number of holiday days available for entry from the top right corner of the Working hours entry view. Hover over the holiday day balance to see:
- How many holiday days you have available to take.
- How many of them are already planned to be taken (i.e., recorded in future working hours entries).
- How many holiday days are still available for entry.
You can find the same information in the payslip holiday information.
Frequently asked questions
Where can I find the function for recording a holiday for a longer period?
The function is located at the top of the time tracking page under the "Add holiday/absence" link.
What should I do if the "Annual holiday" record type is not found in the list?
The record type is not default for all pay models. You can create a new record type in the Payroll settings under the Record types tab.
How do I ensure that holiday days are recorded only 5 days a week?
You can use the setting "Record absence period only on weekdays (Mon-Fri)" for the annual holiday record type, so the program does not record holidays on Saturday.
Where can I see the number of remaining holiday days?
You can see the number of holiday days in the top right corner of the Working hours entry view by hovering over the balance or in the payslip holiday information.
Keywords
Annual holiday, absence, time tracking, record type, holiday day balance, cost center
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