This guide covers the working hours approval process in Netvisor. The guide presents the approval of working hours in different views, the necessary user rights, and the functionality of the notification view widget.

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Working hours can be conveniently recorded with the Netvisor mobile app. Approval functions are not currently available on mobile. Read more: Netvisor mobile app

A working hours approval process has been built into Netvisor. The employee first records their working hours in Netvisor, where the hours are saved in the "open" status in the computer version of Netvisor. When the employee is ready to submit the working hours for approval, they confirm the open hours. Confirmed working hours entries are visible to the working hours approver, waiting for approval.

Working hours approval in working hours entry view

Working hours > Working hours entry

You can approve working hours directly in the entry view as follows:

  1. Ensure that the employee has confirmed the working hours.
  2. Note that the "Approve pay period" button is only visible on the latest open pay period with confirmed entries.
  3. Press the "Approve pay period" button.

Working hours approval view

Working hours > Working hours approval

If you want to approve entries from other periods than the latest open period, proceed as follows:

  1. Edit the search criteria as desired (by default, entries with "confirmed" status are searched).
  2. If the travel expense report factual verification function is enabled, select "factually verified" as the status for working hours data to make the "approve selected" button visible.
  3. Check the entries to be approved.
  4. Perform the approval.

Working hours approval user rights

Ensure that the following rights are in place:

  1. Set at least edit rights for "Working hours entry" and "Approval" in the payroll function-specific rights. 
  2. The "Approver" profile automatically grants the necessary rights, but these rights should be supplemented with company hierarchy approval rights. Read more: Payroll function-specific rights and roles 
  3. Supplement rights with company hierarchy approval rights
  4. Define in the company hierarchy the level whose employees' hours the approver can view and approve.

Read more: Payroll function-specific rights and roles and company hierarchies.

Notification view rights

  1. Ensure you have the Foreman role (E).
  2. Then, the "Pending working hours" link will appear in the "In my processing" widget on the homepage.

Read more about the E-role here: User rights: Foreman role (E)

Frequently asked questions

Why don't I see the "Approve pay period" button in the working hours entry?
The button is only visible on the latest open pay period and requires the employee to have confirmed the entries on the period for approval.

How can I approve working hours entries for a longer period?
Go to the Working hours approval view, where you can edit search criteria and approve entries from multiple periods at once.

Why doesn't the "approve selected" button appear on the working hours approval page?
If the company has the travel expense report factual verification function enabled, you must select "factually verified" as the status for working hours data to make the button visible.

Can I approve working hours with the mobile app?
No, working hours approval functions are not currently available in the Netvisor mobile app.

How do I define whose hours a person can approve?
This is defined in the company hierarchy by granting the approver rights to the level whose employees they manage.

Keywords: working hours approval, confirmation, factual verification, company hierarchy, user rights, Foreman role, Netvisor mobile

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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