With the Netvisor mobile application, you can conveniently record working hours and travel expense reports. Read more: Netvisor mobile application

This guide covers recording working hours in Netvisor. It presents the conditions for recording working hours, different recording methods (hours and clock times), and the impact of different user roles on the rights to manage records.

CONTENT

Recorded working hours can be used to track the hours of an hourly pay employee, for payroll, and for allocation to calculation targets. For a monthly salary employee, working hours can be tracked and pay can be allocated to calculation targets. When a company has time management and calculation targets, monthly obligations can be automatically allocated to calculation targets based on working hours. Help: Allocation curve

Working hours > Record working hours

Help: Adding and editing a working hours row


Conditions for recording working hours

Payroll > Personnel > Employee listing

Recording working hours is possible if the following conditions are met. Information can be easily managed in bulk from the employee listing.

  1. Person is added as an employee: The user must be created as an employee (Help: creating a new employee). The validity of the employment relationship does not affect the entry of working hours.
  2. Person has Salaries service enabled: The employee must have the Salaries service activated to record working hours. The service can be activated, for example, from the employee listing bulk action menu (Help: Employee listing).
  3. Person's status is active: In the working hours entry view, working hours can only be added for active employees (passive ones do not appear in the selection list). Activity can be easily managed, for example, from the employee listing bulk action menu (Help: Employee listing).

  1. Person is added to the environment as a user, e.g., with the Employee role: Working hours can be recorded on mobile without adding the person as a user in Netvisor, but logging into the browser version requires adding access rights. Help here.

Hours or clock times

The salary model can be set to determine how working hours can be entered in the Record working hours view or in the Netvisor mobile application. The employee cannot choose from the view how they want to record their hours; the payroll accountant makes this decision. Help: salary model settings.
Payroll > Payroll > Salary model management > Select salary model > Record working hours tab

In hours

  1. In hours, 7 hours 30 minutes is given as 7.5 h.
  2. When adding a new working hours row, the system automatically suggests the number of hours for the day, calculated by dividing the regular weekly working hours by the number of working days in the week, so that the day's and week's working hours are complete.

In clock times

  1. When entering clock times, the start time and end time are given.
  2. Any break taken during that time can be indicated. For example, 08:00 - 16:00 including a 30-minute break results in 7.5 h of working time.
  3. The same result can be achieved by making two separate entries and omitting the break (e.g., 08:00 - 11:00 and 11:30 - 16:00).
  4. For example, the clock time "09:00" can be entered in formats such as 0900, 09:00, 9:00, 900, or just 9. The program interprets and completes the information as a clock time and displays it with a colon. If interpretation cannot be made, the field is shown in red to indicate an error.

Access rights

To access the Record working hours page, the payroll-specific rights must include edit rights for the Record working hours section in time management. Help: Payroll-specific rights and roles.

No roles

Enter or edit only your own hours or those of employees for whom you have approval rights in the company hierarchy. Help: Company hierarchies.

Personal details handler (HH) role

Enter or edit working hours only for employees for whom you have approval rights in the company hierarchy.

Payroll accountant (P) role

Enter or edit working hours for all employees. This role overrides company hierarchy approval rights.

Frequently asked questions

Why can't I record working hours in the browser version, but it works with the mobile app?
Check with the company's user administrator that the employee's access rights are correct on the Users and roles page. Employees must have at least edit rights for the "Record working hours" section. There is a ready-made "Employee" profile in the access rights for employees, which provides all necessary rights for the employee, and there is no need to manually edit the rights.

Why doesn't the flexitime balance decrease even though I didn't record working hours for a certain day?
Netvisor's flexitime tracking only follows those days where time entries have been saved. More information on flexitime in its own guide. Help: Flexitime.

Why can't I confirm the open working hours of the period?
Confirming working hours is only possible for a created pay period, which must be created on the Payslips and periods page. Help: Confirming working hours.

Keywords: Record working hours, hours, clock times, salary model, access rights, mobile application, flexitime, payroll

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.