Creating a New Voucher

This guide covers creating a new voucher in Netvisor. You can create a new voucher from two different places. Financial management > "New voucher" or from the top right corner > Create new > Voucher. To create a new voucher, you need editing rights for basic accounting functions. This is ready in the all rights profile. 

Voucher details and functions

Voucher number
Sequential number specific to the voucher type, i.e., the next available voucher number.

Voucher type
Select the desired voucher type. Voucher types are managed through basic accounting information.

Group target company

The selection is visible if the company has the group processing service enabled. This can be activated from Netvisor Store. In inter-group entries, the group target company can be selected on the voucher. The selection activates a function that allows voucher lines to be marked as group events. Marked lines are shown in the group event elimination view as events between the active company and the selected target company.

Marking lines as group events.

Date
The system suggests the date of the latest voucher. The voucher date is changed to the desired entry date before saving the voucher.

VAT basis

Select the VAT basis before entering the voucher line part, otherwise errors may occur in VAT calculation!

Vouchers automatically generated from purchase and sales ledgers follow the net VAT booking method. 

In manual entry of a new voucher, the VAT handling method can be selected as either gross or net. In this case, the system calculates the tax amount according to the selected VAT rate following the chosen entry method. Thus, gross or net amounts are entered on the voucher, as well as the counter account entry as the total amount. The system calculates the VAT amount in real-time. When the voucher is saved with the save new voucher button, the system calculates the VAT amount, changes the figures entered as gross amounts to net booking, and records the VAT amount to the VAT receivables or liabilities account.

Please note that even if you initially enter the voucher as gross, it is always in net mode by default during editing! If you switch to gross handling in edit mode, please check that the figures behave as desired.

Example: I have recorded credit card transactions to the investigation account (VAT 0%) waiting for receipts to arrive. When the receipts arrive, I start processing the transactions by changing the VAT basis to gross, keeping the already given amounts unchanged during the switch, as the figures were already correct. I just want to calculate the VAT that is defined in them. 

Voucher lines

You can navigate in voucher entry using the tab separator button (Tab), enter, or mouse. Avoid using the browser's back function, as the page history is not saved on forms in https connection!

Account selection
The account field can be directly entered with the account number or name. Using the magnifying glass shows the accounts used by the company in this and the last fiscal year. If the desired account is not on the list, it can be searched by account number or name. For a new company, the account name selection is empty. Accounts appear in the selection list as they are used.

Amount
In the amount column, credit entry is marked with the symbol "-".  If gross entry is selected, VAT stripping is done immediately. The original amount can be seen by clicking the amount column. For the next line, the system always suggests the unrecorded amount. It is advisable to start voucher entry with taxable transactions, then the counter entry amount is always automatically ready.
VAT entry amounts are shown at the bottom of the screen, VAT stripping is done by the system after saving the voucher.

VAT calculation

When entering a new voucher, automatic VAT calculation can be turned off by setting the calculation to "Off". In this case, the user can enter the desired VAT lines and amounts without the system trying to correct them. No counter entry suggestion is made either.

When a saved voucher is being edited, automatic VAT calculation is off by default, so that vouchers entered in the aforementioned way are not modified without user approval. When editing a voucher, the calculation can be turned on by selecting "On".

Adding new lines
More lines can be added to the voucher than what is visible on the form by default. Lines can be added separately with the "Add line" button or simply by entering information on the voucher lines, in which case a new line is automatically added when reaching the last line. If there are empty lines left on the voucher, they are removed upon saving.

Processing history

Processing history is in the same sidebar as attachments. Voucher events and given comments are shown in chronological order. The maximum character count for the comment field is 255 characters.

Debit / Credit selection

Once the voucher is saved, it is possible to view the voucher in the browsing view also in debit / credit format instead of a single amount field. Switching is easily done by clicking the header of the amount column and alternatively the header of the debit or credit column if you want to return to the single column view.

Adding attachments 

Adding attachments is possible from the sidebar on the right side of the page. An attachment can be added with the "Add attachments" button or by dragging the desired attachments from the computer onto the attachment section of the sidebar. The attachment section can be indented and expanded with the arrow button. The maximum size for an attachment added to the voucher is 20MB. Adding an attachment requires the KP role.

The description can be edited if desired, the attachment name is brought as the default description.

If there are many events on the voucher, these are divided into multiple pages. You can move from one page to another from the selection at the top of the voucher.

Keywords: Voucher, creating a new voucher, voucher attachments.

Did you find it helpful? Yes No