This guide covers the use of Netvisor's Financial Management view, which consists of two sections: "My Customers" and "Smoother Everyday Life". The view provides information on key figures and the level of automation that facilitate accounting for customers.

CONTENTS

The Financial Management view consists of two sections - My Customers and Smoother Everyday Life. 

My Customers (Financial Management)

The My Customers section compiles key figures or icons related to the monthly cut-off to indicate if something is unfinished. You can drill down into the information of the specific customer, according to the function indicated by the title. 

 

The view shows the situation by default three months retrospectively. You can change the dates yourself. The date restriction affects the above financial management view. Smoother Everyday Life (Financial Management) always shows the situation from the company's opening to the present day.

Information is updated to the My Netvisor view automatically every 15 minutes. However, if the user makes changes under a specific company, the information of that company is updated to the My Netvisor view in real-time. If you want the information of a specific company to be updated immediately, the user must log into that company and then return to the My Netvisor view, where the information of that company will be updated in real-time.

The view contains the following information:

Classification

This allows you to limit customers based on how often actions are performed for them. For example, whether the bank statement is checked daily or if it is a customer where reports are made quarterly or bookkeeping is done once a year. 

Latest locked period

The last locked VAT period is shown. A warning triangle -icon is displayed if: 

  • The VAT declaration can be made
  • The VAT calculation is unfinished
  • The periodic tax return has not been created
  • The periodic tax return has not been sent

When the submission date of the periodic tax return approaches or the return is late, a stop sign -icon is displayed. Hovering over the icon shows the content of the notification. The link directs to the action that is unfinished, e.g., if the VAT calculation is done but the periodic tax return has not been created, it directs to the creation of the periodic tax return. The latest locked VAT period field does not update with the date restriction change like other sections, but it always shows the latest locked VAT period, regardless of the date restriction. Similarly, possible notices do not update with the date restriction change in this field, but it always shows the current situation. 

Logic of view notifications:

  • If the VAT declaration is sent and paid before the due date (12th day), a green ok-icon is displayed

  • An orange warning triangle is displayed 8 days before the due date (5th day)

  • A red exclamation mark is displayed if the due date has already passed

  • For example, the April VAT declaration, which must be sent and paid by 12.6.

    • 5.6. An orange warning triangle is displayed

    • 12.6. The VAT declaration is sent and paid, a green ok-icon is displayed

    • 13.6. A red exclamation mark

EU summary declaration

Check if there are sales lines with EU VAT codes (EUMY, EUPM). If not found, a check mark -icon is displayed. If found, a warning triangle -icon is displayed. This view is checked for 3 months regardless of the view's date restriction. Hovering over the icon tells the status of the EU summary declaration:

  • Is the declaration unfinished
  • How many days until the declaration is sent
  • Is the declaration unsent
  • Is the declaration late

Unallocated reference payments

If the customer has unallocated reference payments, the number of these is displayed, and if everything is in order, 0 is displayed.

Bank statements

Check the balance of bank statements and the corresponding bookkeeping account for the period. If the balances match, a check mark -icon is displayed, if there is a difference, a warning triangle -icon is displayed.

NOTE! The so-called 0-bank statements sent by Nordea are taken into account and are not considered in the review

If the balances match and there are no differences, a green OK icon is displayed. If there is a difference in balances, an orange exclamation mark is displayed. 

Unchecked allocations 

Check vouchers that have been added or modified but not approved. The number of vouchers is displayed.

Reconciliations: Sales ledger and purchase ledger

Check the differences in the reconciliation view of the sales ledger and purchase ledger.  If everything matches, a check mark -icon is displayed. If there is a difference, a warning triangle -icon is displayed. If there is even one day within the search period where there is a difference, a warning triangle is displayed, even if the difference is resolved on the last day of the search period. 

Differentiating vouchers

Check vouchers where debit/credit differs. If differences are found, the number is displayed.

Difference between recorded and calculated VAT amount

Check vouchers where the recorded and calculated VAT amount differs. If differences are found, the euro and number are displayed.

Smoother Everyday Life (Financial Management)

The Smoother Everyday Life section compiles various automation and other key figures aimed at facilitating and speeding up routine work by enhancing the use of automation. The view shows the situation from the company's opening moment to the present day.

Average period cut-off: Shows the rolling 12-month average period cut-off time

Electronic bank statements / account /: Compares whether the bank statement is electronic compared to all the company's bank accounts.

Manually processed unallocated reference payments: The number of reference payments processed manually. If the value is empty, no payment has been received by the company. 

Allocation rules: Sum of allocation rules

Manually created vouchers: The number of vouchers processed manually

System-generated vouchers: Vouchers created using automation 

VAT declaration sent from Netvisor: The percentage of VAT declarations sent in the last 12 months

VAT paid from Netvisor: The percentage of VAT paid in the last 12 months 

Frequently Asked Questions

How can I change the period of the Financial Management view?

You can change the date restrictions at the top of the view.

How can I see reconciliation differences in the sales and purchase ledger?

They are marked with warning icons in the Reconciliations section.

How do I track the status of VAT declarations?

The latest locked period shows the status of VAT declarations and any discrepancies.

Keywords: Financial Management, Netvisor, accounting, VAT declaration, reconciliation, automation

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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