CONTENTS

Open the view by selecting Financial management > Company obligations > VAT Recapitulative Statements.

The VAT Recapitulative Statement must be submitted by the 20th day of the month following the end of each month. The summary declaration is only submitted for those months when there have been sales of goods or services to other EU countries. More information about the declaration itself can be found on the tax authority's website.

VAT Recapitulative Statement in Netvisor

In Netvisor, the VAT Recapitulative Statement can be found under the Financial management menu. On the page that opens, you can see the declarations submitted during the current year and you can add a new declaration.

Proceed as follows when you add a new declaration:

  1. Click the "Add new declaration" link.
  2. Select the month for which you want to make the declaration.

Select whether you want to create an empty declaration or a declaration for which the values are fetched from the accounting.

  • The summary declaration retrieves figures based on the VAT identifier.
  • The EUMY and EUPM 312 identifiers are raised to the summary declaration.
  • You can first create an empty declaration and fetch the values from the accounting later.
  • The system retrieves receipts and sales itemized by customer based on the VAT identifiers used during the month.
  • Both the total sales values and the commodity code are raised to the form.

If only one large lump sum appears on the declaration, check the following:

  • The customer's home country on the customer card is not marked as another EU country than Finland.
  • The sale has been recorded only as a sales receipt without an invoice.

If necessary, edit the following information on the declaration:

  • country code
  • customer's VAT identifier
  • sales value
  • commodity code

Note the information that is filled in automatically:

  • The country code is automatically taken from the Country information on the customer card.
  • The VAT identifier is automatically taken from the business id field on the customer card.
  • The sales value and commodity code are automatically taken from the receipts.
  • For the commodity code "Triangular trade" to appear on the invoice, it must be set in the additional information on the sales invoice and the "Triangular trade" checkbox must be selected.

Note the following when reporting in Netvisor:

  • Do not add the country code to the VAT identifier in field 103 Customer's VAT identifier.
  • Enter only the numeric part of the VAT identifier in field 103.
  • The country code is in field 102 Country code, so if you also add the country code to field 103, the identifier will contain the country code twice and the reporting will not go through.

Proceed as follows when the declaration is ready:

  1. Save the form.
  2. Mark the form as complete.
  3. Return to the VAT Recapitulative Statement main page.
  4. Send the completed declaration to the tax authority using a certificate.

From the same view, you can also edit the declaration even after you have marked it as complete.

Making a corrective VAT Recapitulative Statement

Open the VAT Recapitulative Statement main page when you make a corrective declaration.

Proceed as follows when you correct a previously sent declaration:

  1. Open the original declaration for editing from the VAT Recapitulative Statement main page.
  2. Make the necessary corrections directly on top of the previously reported values.
  3. Do not delete any correct values. No correct values should be deleted.
  4. Send the corrected declaration from Netvisor to the tax authority.

Netvisor sends only the changed message to the tax authority:

  • Netvisor does not send the same values again.
  • Only the changed information is sent to the tax authority.

You can also mark the declaration as complete if the declaration is made from outside Netvisor.

When the submission of the declaration is successful, you will see the following notification:

The "Mark declaration as sent" button  DOES NOT SEND ANY MATERIAL TO THE TAX AUTHORITY , it only sets the declaration status to "Marked as sent".

Frequently asked questions

What to do if the declaration does not go through?

If the declaration does not go through and only a (system) error is returned after submission, first check the two most common reasons:

  • Some customer's VAT identifier is incorrect (the check does not pass the tax authority). Review each identifier and correct the incorrect ones. You can check the identifier here.
  • You are trying to send the same declaration a second time without any value changing.

If you have checked the identifiers and they are correct and you are not trying to send the same declaration a second time, contact Netvisor's customer support. They will investigate the cause of the error in the submission.

How do I remove the EU summary declaration reminder from the main page?

Remove the EU summary declaration alert from the main page as follows:

  1. Create a summary declaration for the relevant month.
  2. Fetch the values for the declaration from the accounting.
  3. Mark the declaration as sent. In this case, no declaration is sent to the tax authority, but the notice is removed from the main page.

Note the following:

  • If the declaration values differ from the accounting values, the notice will appear on the main page.
  • If there are values in the accounting, fetch the values from the accounting for the declaration.

Frequently asked questions

When must the VAT Recapitulative Statement be submitted?

The VAT Recapitulative Statement must be submitted by the 20th day of the month following the end of each month for those months when there have been sales of goods or services to other EU countries.

Where can I find the VAT Recapitulative Statement in Netvisor?

You can find the VAT Recapitulative Statement by selecting Financial management > Company obligations > VAT Recapitulative Statements.

How do I fetch values from the accounting to the VAT Recapitulative Statement?

When you create a new declaration, select the option where you create the declaration and fetch the values from the accounting. The system retrieves the figures based on the VAT identifiers (including EUMY and EUPM 312) and brings in the sales itemized by customer.

What should I do if only one lump sum appears on the declaration?

Check that the customer's home country on the customer card is marked as some other EU country than Finland and that the sale has been made as an invoice, not only as a sales receipt.

How do I make a corrective VAT Recapitulative Statement in Netvisor?

Open the original declaration from the VAT Recapitulative Statement main page, make the corrections directly on top of the previously reported values without deleting correct values, and send the declaration. Netvisor sends only the changed information to the tax authority.

Does the "Mark declaration as sent" button send the declaration to the tax authority?

No, it does not. The button does not send any material to the tax authority but only sets the declaration status to "Marked as sent".

How do I check whether the customer's VAT identifier is correct?

Check the VAT identifier against the tax authority's approved validation at http://ec.europa.eu/taxation_customs/vies/ and correct any incorrect identifiers in Netvisor.

Keywords

VAT Recapitulative Statement, EU summary declaration, Netvisor, Financial management, Company obligations, EUMY, EUPM 312, VAT identifier, VAT number, commodity code, Triangular trade, corrective VAT Recapitulative Statement, tax authority, declaration submission, Marked as sent

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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