VAT Recapitulative Statement

CONTENTS

• VAT Recapitulative Statement in Netvisor
• VAT Recapitulative Statement in Netvisor
• Frequently asked questions

Financial management > Company obligations > VAT Recapitulative Statements 

The VAT Recapitulative Statement must be submitted by the 20th day of the month following the end of each month. The summary declaration is only submitted for those months when there have been sales of goods or services to other EU countries. More information about the declaration itself can be found on the tax authority's website.

VAT Recapitulative Statement in Netvisor

In Netvisor, the VAT Recapitulative Statement can be found under the Financial management menu. On the page that opens, you can see any declarations that may have been submitted during the current year and the option to add a new declaration.

Adding a new declaration is done by clicking the "Add new declaration" link. Next, select the desired month for which you want to make the declaration.

The options are to create an empty declaration or alternatively create a declaration and directly fetch the values from the accounting. The summary declaration retrieves figures based on the VAT identifier. EUMY and EUPM 312 identifiers are raised to the summary declaration. Even if you create just an empty declaration at this stage, it is still possible to fetch values from the accounting later. The system retrieves receipts and sales itemized by customer based on the VAT identifiers used during the month, as well as the total sales values and the commodity code.

If there is only one large lump sum, it is either because the customer's home country is not marked as another EU country than Finland on the customer card or a sales receipt has been made without an invoice.

On the declaration, you can still edit the country code, the customer's VAT identifier, the sales value, and the commodity code. The country code automatically comes from the Country information on the customer card, the VAT identifier automatically comes from the business ID field on the customer card. The sales value and commodity code automatically come from the receipts. (NOTE! For the commodity code "Triangular trade" to appear on the invoice, it must be set in the additional information on the sales invoice, where there must be a checkmark in the "Triangular trade" section.) 

It should be noted in Netvisor's reporting that in field 103 Customer's VAT identifier, the VAT identifier should not include the country code, only the numeric part. Otherwise, the reporting will not go through because the identifier will have the country code twice. The country code is in field 102 Country code.

When the form is ready, it is saved and marked as complete. After this, you return to the ALV-yhteenvetoilmoitus main page, from where the completed declaration can be sent to the tax authority using a certificate. From the same view, you can also edit the declaration, even if it is marked as complete.

VAT Recapitulative Statement in Netvisor

From the VAT Recapitulative Statement main page, you can edit the original declaration. A corrective ALV-yhteenvetoilmoitus can be sent from Netvisor. Necessary corrections are made directly on top of the previously reported values, so only the changing message is sent to the tax authority from the system. No actual values should be deleted. In this case, Netvisor does not send the same values again, only the changed information.

The declaration can also be marked as complete if the declaration is made from outside Netvisor. 

When you send the declaration, you will receive the following notification of a successful submission.

The "Mark declaration as sent" button DOES NOT SEND ANY MATERIAL TO THE TAX AUTHORITY, it only sets the declaration status to "Marked as sent".

Frequently asked questions

What to do if the declaration does not go through?

The two most common reasons why the declaration does not go through but returns only a (system) error after submission are:

• Some customer's VAT identifier is incorrect (the check does not pass the tax authority). In this case, each identifier must be reviewed, and incorrect identifiers must be corrected. The check can be done here.
• The declaration is attempted to be sent a second time without any value changing. 

If the identifiers have been checked and they are correct and the same declaration is not attempted to be sent a second time, then contact Netvisor's customer support, and they will investigate the cause of the error in the submission.

How do I remove the EU summary declaration reminder from the main page?

You can remove the EU summary declaration alert from the main page by creating a summary declaration for the relevant month, fetching the values from the accounting for the declaration, and marking the declaration as sent, which does not send the declaration to the tax authority but removes the notice from the main page. If the declaration values differ from the accounting values, the notice will appear on the main page. Therefore, if there are values in the accounting, the values must be fetched from the accounting for the declaration.

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